Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
00
This is a Design Storyboard
Create a detailed plan to organize time
The Design Storyboard that follows exists as an option we have tried and tested. Feel free to swap, remix and redesign with the tooling you’re most comfortable and familiar with that will help you deliver the outcomes you desire.
For support making sense, using or re-imagining this Design Storyboard, please join The Refi Spring Community Support Calls powered by Wise Crowds.
Format of output 🪢
Who / Roles
Groups 🎤🥁🎸
Total:
X Mins
X min
Agenda 📥
Will vary in size from
1 silent reflection
2 dialog
3 triads
4 often following 2
6 largest acceptable sub-group
All together in plenary
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
Each step will have a time box associated with it. Hosts will be responsible for keeping track of time and letting people know when to take the next action
End time
Expected
Min remaining
Invitation 🔮 + Steps 👣
Prompt or question that animates and sparks the interaction
1 The order of operations or
2 Pattern of interaction in the dance.
3 Each step will include a group size
4 and time box to the right
Good practice is to explain the sequence of steps,
check understanding: is there anyone who has questions about the pattern/steps?
Clarify as needed
Then go on to offer the “invitation” and run the structure
001 General description of the step in the event flow
Intended outcome or purpose of the step
Name of the interaction pattern to be used
Justification or reason for using this pattern for this goal
Decide who is speaking and supporting in host function
Format of output 🪢
Materials, such as visuals, templates of specific phrases desired at the end of the discussion will be referenced here
Who / Roles
Groups 🎤🥁🎸
Total:
X Mins
X min
This is a Design Storyboard and it exists to support hosts to clarify a detailed agenda that will organize participant attention.
We suggest that you create some simplified visual for participants to follow along with for the day of the event.
The Design Storyboard that follows exists as an option we have tried and tested. Feel free to swap, remix and redesign with the tooling you’re most comfortable and familiar with that will help you deliver the outcomes you desire.
Agenda 📥
Groups 🎤🥁🎸
Invitation 🔮 + Steps 👣
002 Unconference
Create space for deep human connection
Open Space Technology
Endlessly adaptable format
Time ⏰
1 – Overview of Open Space Tech.
5 min
Format of output 🪢
End time
Min remaining
X min
All
2 – What topic, question or case would you like to be part of the conversation about?
Together or alone
5 min
3 – Everyone with a topic presents what they are about.
All
1 min per presenter
4 – Go through the topics and do a show of hands for interest
All
5 min
Total:
45 Mins
5 – Create the agenda
5 min
Interested
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Time / Type
Spaces
Agenda
Goal ✅
Structure 🔧
Why? 💡
Who / Roles
Agenda 📥
002 Visualize timeboxes
Fill the day, but not too much. With a lot of new people and information available, offer folks time to decompress, mingle and catch their breath. You may for example find that 2 hours of unstructured lunch is the most fertile time of the event
Goal ✅
Arrival 60 mins | 30 min | 30 min | 30 min |
30 min | Lunch�120 mins | | |
30 min | 30 min | 30 min | Close 60 mins |
15 min
15 min
Breathing space
|
Event 1
Event 2
Event 3
Event 4
|
Agenda 📥
002 Visualize Marketplace
Building on Open Space Technology offers an enormous amount of flexibility. We can envision 4 flavors of event that can also be remixed together to serve your intention:
Goal ✅
| | | |
| | | |
| | | |
Spaces
Fully User Generated
Pre Defined
as option
Pre Defined
Options
Pre Defined Plenary
Time
Agenda 📥
Goal ✅
Structure 🔧
Duration
Invitation 🔮 + Steps 👣
00 ReFI Spring Education
P-2-P Knowledge Sharing: Ask questions and find answers
Act 1
1 Welcome: Prepare to go on an adventure together
2 Break the Ice: New people and ways of interacting
3 What Questions: Reveal what info is needed
4 Dig Deeper: Find the question behind the question
5 How Might We: Address the question?
6 Consultation: Give and get a second opinion
7 Organize: Group, sort and define the agenda
Act 2
8 Swarm: Make eachother smarter & fill in all of the gaps
Act 3
9 Now What: Have we learned and how can we use it?
10 The End? Form peer support crews & closing
The the intended purpose of this particular Design Storyboard creates a great space for information exchange between participants. Doing so helps avoid us/them dynamics, increasing knowledge use
Format of output 🪢
2 Days
1
2
3
4
5
6
7
8
9
10
Agenda 📥
Groups 🎤🥁🎸
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.1 Welcome
Open Boundaries
Increase energy
3 rounds of 1-1 conversations For each 1-1 pick 1 or all prompts:
5 min
5 min
5 min
Format of output 🪢
09:30
Goal ✅
Structure 🔧
Why? 💡
Who / Roles
Total:
20 Mins
2
2
2
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.2 This Is The Way
Set a Course
Look for Principles
- Answer:
10 min
Format of output 🪢
10:00
Who / Roles
Groups 🎤🥁🎸
Total:
30 Mins
5 min
10 min
1-2
1-2
4
180
All
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.3 Agenda
Populate topics
Socialize
1 - What topics, questions or cases about ReFi/web3/crypto would you like to address today?
2 - 4 - 8 min
Format of output 🪢
10:15
Who / Roles
Groups 🎤🥁🎸
Total:
15 Mins
1 - 2 - 4
Write it down
on a large index card
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.4 Refinement
Define outcome / purpose
To identify the main outcome and purpose of the work
1 - One person considers their topic, the other inquiries and takes notes, Asking “What makes this important to you?” Following up with ±9 whys.
2 - Switch roles and repeat.
3 – Each share your partner’s WHYs with another pair
5 min
Format of output 🪢
10:45
Who / Roles
Groups 🎤🥁🎸
Total:
20 Mins
110 min
5 min
Write it down on the back of the same large index card
10 min
1 - 1
4
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.5 Refinement 2
Understand the HOW?
Selection matchmaker á la Troika Consulting
Foster Process Mindfulness
1 - Considering your topic, take a look at this list of actions. Mark all the ones that might be helpful to address it.
Mark the ones that can help us treat your topic with a circle
Mark the ones that might help you achieve your purpose with a square.
10 min
Format of output 🪢
Who / Roles
Groups 🎤🥁🎸
Total:
15 Mins
X min
Together in groups or Individually
Selection matchmaker worksheet
11:00
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.6 Socialize “How Might We…?”
Increase Surface Area + Pre Thinking for later
Simple + everyone gives 2 / gets 1
1 - Client asks for help / advice considering: “Given my question, how might you suggest I treat it?”
2 - Consultants ask clarifying questions - no advice yet!
3 - Client turns around and listens while consultants talk with each other.
4 - Client offers take away
5 - Rotate roles 2 more times.
1 min
Format of output 🪢
Who / Roles
Groups 🎤🥁🎸
Total:
30 Mins
X min
Groups of 3: 1 client, 2 consultants.
2 min
6 min
1 min
Shortlist 3 Structures and
Write down them down on your index card
11:30
Agenda 📥
Groups 🎤🥁🎸
Invitation 🔮 + Steps 👣
Day1.7 Unconference
Create space for deep human connection
Endlessly adaptable format
Time ⏰
1 – Overview of Open Space Tech.
5 min
Format of output 🪢
End time
Min remaining
Lunch/16:30
All
2 – What topic, question or case would you like to be part of the conversation about?
1
5 min
3 – Everyone with a topic presents what they are about.
All
1 min per presenter
4 – Go through the topics and do a show of hands for interest
All
5 min
Total: 45 Mins
+ 1/2Day
5 – Create the agenda
5 min
Interested
| | | |
| | | |
| | | |
Time / Type
Spaces
Agenda
Goal ✅
Structure 🔧
Why? 💡
Who / Roles
Agenda 📥
Goal ✅
Groups 🎤🥁🎸
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day1.8 Debrief the day
Cross pollination
Create an artifact of the experience
1 – Draw the story of your experience encountering a remarkable person, thing or idea today
Circle = Wholeness
Rectangle = Support
Triangle = Goal
Star Person = Relationship
Spiral = Change
2 – Let your partner interpret your drawing before explaining your intention
3 – Join a new pair of peers, tell your partner’s story to the new pair. What similarities, differences and patterns do you notice?
5 min
Format of output 🪢
17:00
10 min
Who / Roles
Total:
30 Mins
1
2
10
4
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2.1 Active Possibility
Get people thinking about help requests & offers
Mix it up and think in different ways
1 - Pair up and form 2 circles, one inside the other, with the whole group
2 - Both people respond:
3 - The inner circle rotates 2 “steps” to the right.
2 min x 10
Format of output 🪢
09:30
Who / Roles
Groups 🎤🥁🎸
Total:
30 Mins
X min
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2.2 Unleash potential
Make the latent requests actual and start exchanging care
Simple + everyone gives 2 / gets 1
1 - Client asks for help / advice considering: “What project, situation or question would you like to counsel about?”
2 - Consultants ask clarifying questions - no advice yet!
3 - Client turns around and listens while consultants talk with each other.
4 - Client offers take away
5 - Rotate roles 2 more times.
1 min
Format of output 🪢
10:00
Who / Roles
Groups 🎤🥁🎸
Total:
30 Mins
X min
Groups of 3: 1 client, 2 consultants.
2 min
6 min
1 min
Agenda 📥
Groups 🎤🥁🎸
Invitation 🔮 + Steps 👣
Day2:3 Unconference
Create space for deep human connection
Endlessly adaptable format
Time ⏰
1 – Overview of Open Space Tech.
5 min
Format of output 🪢
End time
Min remaining
15:00
All
2 – What topic, question or case would you like to be part of the conversation about?
Together or alone
5 min
3 – Everyone with a topic presents what they are about.
All
1 min per presenter
4 – Go through the topics and do a show of hands for interest
All
5 min
Total: 45 Mins
+ ½ Day
5 – Create the agenda
5 min
Interested
| | | |
| | | |
| | | |
Time / Type
Spaces
Agenda
Goal ✅
Structure 🔧
Why? 💡
Who / Roles
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2:4 Spread
Seed the space with the intention there is in the group
Work from the source
1 - Form an inner ring with 5 people looking to the center.
2- The rest of the group forms a ring around them.
3 - Discuss “What do you want to happen next?”
2 min
Format of output 🪢
15:30
Who / Roles
Groups 🎤🥁🎸
Total:
30 Mins
X min
5 people
25 min
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2:5 Process
Digest + exchange ideas
Scaling trust
1 - Individual reflection:
2- Trade thoughts
3 - Paraphrase your partner & re-generate
2 min
Format of output 🪢
15:50
Who / Roles
Groups 🎤🥁🎸
Total:
20 Mins
X min
Individual
5 min
Pairs
Groups of 4
10 min
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2:6 Capture + Collate
Create an artefact reflecting some of the thinking
Low friction, hi flow
1 - In an index card write the idea you want to make / see / experience happen.
2 - Trade cards randomly and score from 1 (low) to 5 (high)
3 - Add the five numbers, line up from high to low scores and read the top 5 ideas out loud.
2 min
Format of output 🪢
16:00
Who / Roles
Groups 🎤🥁🎸
Total:
10 Mins
X min
All (silent)
Collect Rated index cards
All (silent)
1 min, 5 times
3 min
Agenda 📥
Goal ✅
Structure 🔧
Why? 💡
Time ⏰
End time
Min remaining
Invitation 🔮 + Steps 👣
Day2:7 What happened?
Meta Reflection
Identify the way forward
1 - What did you see, hear and notice about the ReFi Spring?
2 - What can you infer from that data? What is the meaning, impact and conclusions?
3 - Now what do you want to do (based on the above) with no more time, authority, resources or as baby steps?
4 – Share out in the middle what EVERYone needs to hear
15 min
Format of output 🪢
Who / Roles
Groups 🎤🥁🎸
Total:
60 Mins
X min
1 -2 -4 - All
15 min
1 -2 -4 - All
15 min
5 min
All
17:00