Husky Helpers General Meeting

March 3, 2026

3:00 PM Library | 6:00 PM Virtual

Please sign in - door prize drawing during the meeting! (3 PM only)

Agenda

1. Meeting
1. General News
2. Elections 101
1. Nominating process
2. How will elections work?
3. Available positions
3. Budget review
• Fundraiser proposals
2. Door Prize Drawing

General News

Husky Hop

• Husky Hop
• Estimated 250+ students in attendance, plus families - significantly more than we expected
• Profit of about $1,200
• Went Well
• Excellent vibes overall
• New layout - flowed much better
• Concessions
• Smart board map & menu
• Sensory Room was better, very calming
• Scan to pay for concessions tickets
• Improvements to Consider
• Tracking attendees
• Need an adult in the Sensory Room
• Blocking off outside doors
• Continue to need more adult volunteers
• Add a Lost Child/Parent sign to Information Station

March Teacher Appreciation

• Date: Monday, March 23rd (staff development)
• What: breakfast!

Elections 101

How does Nominating work?

• Only the Elected Officers (5 positions) are nominated
• Deadline: March 6th, 2026
• Nominating Committee (3 people plus 1 alternate) will review nominated candidates, confirm their interest in the position or remove them from consideration, and publish the slate no later than 7 days prior to election

ANYONE can be nominated, but things to consider:

• Must be a member in good standing at least 14 calendar days prior to elections
• Experience not required, but can help in some positions (Treasurer)
• Involvement in PTO/school community prior to nomination
• Any position that handles the bank account or money CANNOT be a LISD employee

How do Elections work?

• Elections will be held at the second-to-last general PTO meeting of the school year.
• The nominating committee shall select a candidate for each office and present the slate via public channels 7 days before the election.
• At that meeting, nominations may also be made from the floor.
• Voting shall be by voice vote if a slate is presented.
• If more than one person is running for an office, a ballot vote shall be taken.

Available Positions

Available Positions

Elected Officers:

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• President
• 1st Vice President: Events & Fundraising
• 2nd Vice President: Hospitality & Lifestyle
• Secretary
• Treasurer

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Appointed Officers (selected by the new board):

• Campus Volunteer Coordinator
• Communications
• Faculty Liaison
• Historian (currently vacant)
• Parliamentarian (currently vacant)

Committee Heads (selected by the new board):

• Care & Clothes Closet
• Event Committee Chairs
• Faculty Funding
• Former Husky Scholarships
• Healthy Living
• Kinder & New Family Hospitality
• Room Parents
• Spirit Wear & School Store
• Staff Appreciation
• Watch DOGS
• Yearbook

Elected Officers

Commitment

• 1 board meeting a month
• Typically virtual, schedule determined by board
• at least 3 general meetings a year (fall, winter, spring)
• Supporting events & PTO activities all year
• Regular check-ins with the rest of the board
• This year we used GroupMe
• Terms are 1 year (June-May)
• A person may serve up to 2 consecutive terms in a position, or 3 terms if there are no other candidates
• May be additional meetings and events with the school, district, community, etc.

President

Currently: Maria Talbot

• Leads the entire board, including selecting committee heads and appointed officers, and supports them in their volunteer work
• Plans and presides at all meetings
• In charge of making sure the contracts, paperwork, etc. are all done correctly and on time
• Represents the PTO to the school, district, and community
• CANNOT be a LISD employee
• Committees this position oversees:
• Appointed Officers
• Annual Budget Committee, Bylaws & Standing Rules Review, Financial Reconciliation
• Campus & District Volunteers (in conjunction with Campus Volunteer Coordinator)

1st Vice President: Events & Fundraising

Currently: Emily King (5th grade parent)

• First person in line for making final decisions if the President is unavailable
• Oversees and supports their assigned committees and related events
• Specifically, all Events (Husky Harvest, Husky Hop, etc.)
• Ensures we have adequate fundraising opportunities throughout the year, in alignment with the Treasurer

2nd Vice President: Hospitality & Lifestyle

Currently: Stephanie Creech

• Second person in line for making final decisions if the President is unavailable
• Oversees and supports their assigned committees and related events
• Healthy Living
• Kinder & New Family Support
• Spirit Wear & School Store
• Staff Appreciation
• Yearbook

Secretary

Currently: Rhena Clark (5th grade parent)

• Keeps all records in order
• Ensures paperwork is submitted in a timely manner
• Responsible for the correspondence and online presence of the PTO, including delegation as needed
• Oversees and supports Special Committees as needed and required by bylaws
• Supports Historian, Parliamentarian, Communications

Treasurer

Currently: Sallie Western

• Ensures all financial paperwork is in order and submitted in a timely fashion
• Maintains the account(s) for the PTO and reports on income and expenses on a regular basis
• Has custody of the PTO funds, in conjunction with the President, and disburses in accordance with the budget and all relevant votes
• CANNOT be a LISD employee
• Oversees and supports committees
• Annual Budget Committee, Financial Reconciliation Committee
• Faculty Funding, Former Husky Scholarships

Appointed Officers

Commitment

• Does their best to attend monthly board meetings
• Typically virtual, schedule determined by board
• At least 3 general meetings a year (fall, winter, spring)
• Supporting events & PTO activities all year
• Regular check-ins with the rest of the board
• This year we used GroupMe
• Terms are 1 year (June-May)
• May be additional meetings and events with the school, district, community, etc.

*Appointments will be made following the officer elections in the spring. Specific dates will be outlined in the bylaws and scheduled according to the current academic calendar. These positions are reassessed yearly in light of community needs and desires. This is an evolving list as the executive board responds to membership.

Campus Volunteer Coordinator

Currently: Maria Talbot (does not wish to continue in this role)

The Campus Volunteer Coordinator is responsible for:

• Supporting the campus and committees in finding approved volunteers to fill spots,
• Connecting interested volunteers with the appropriate committee and/or staff member,
• Communicating campus and committee volunteer needs with the appropriate people,
• Ensuring all campus volunteers have “approved volunteer status” each year

*Works with President, 1st VP, Committee Heads

Communications

Currently: Sabrina Blackwell

The Communications chair(s) is/are responsible for maintaining the PTO website and social media accounts, PTO newsletters, and other communications with families and staff.

*Works with President, Secretary

Faculty Liaison

Currently: Mrs. White

The Pleasant Hill Elementary faculty liaison is responsible for:

• Being aware of the needs and wishes of faculty and staff members
• Advocating for those needs and wishes with the PTO
• Encouraging faculty and staff members to join and be active in the PTO each year

*Works with President, Faculty Funding Committee

Historian

Currently: VACANT

The historian shall:

• Capture, assemble, and preserve a record of activities and achievements of our PTO, including photographs, descriptions, and notes;
• Collect and preserve documents relating to the PTO's history;
• Collects volunteer hours for PTO meetings and events;
• Completes and submits the PTO Annual Historian Report to council/district PTA;
• Present a written summary of all PTO's events, programs and significant information at the annual meeting; and,
• Lead creation of displays promoting the PTO

*Works with President, Secretary, Volunteer Coordinator, Communications

Parliamentarian

Currently: VACANT

The parliamentarian shall be appointed by the president within 30 days of election. The parliamentarian shall:

• advise the chair, executive board and members on questions of parliamentary procedure;
• serve as ex-officio on the bylaws (and standing rules, if applicable) review committee;
• schedule first nominating committee meeting and provide committee the required information on the nomination and election process

*Works with President, Secretary

Committee Heads

Commitment

• Does their best to attend monthly board meetings, specifically when they have something to contribute or an event coming up
• Typically virtual, schedule determined by board
• At least 3 general meetings a year (fall, winter, spring), presents during their events
• Supporting events & PTO activities all year
• Regular check-ins with the rest of the board
• This year we used GroupMe
• Terms are 1 year (June-May); 2-term limit
• May be additional meetings and events with the school, district, community, etc.

*These committees are reassessed yearly in light of community needs and desires. This is an evolving list as the executive board responds to membership.

Committee Chair Duties

Each committee chair shall:

• register with Leander ISD as an approved volunteer within 30 days of selection for their position;
• present a written Plan of Work to the executive board for approval;
• have a current copy of this PTO bylaws;
• appoint committee members with approval of the executive board;
• hold meetings to conduct the business of the committee;
• allow members to have equal say in committee decisions;
• report back to the executive board the results of committee outcomes;
• deliver all official materials to successor or the president within 15 days of the end of term or completion of purpose, whichever comes first; and,

Committee Member Expectations

Committee members shall:

• be a member of this PTO within 30 days of the start of the membership year in which they serve or within 30 days of their election or appointment if taking office after the start of the membership year;
• register with Leander ISD as an approved volunteer within 30 days of selection for their position; and,
• receive no compensation except reimbursement for reasonable expenses as set forth in PTO policies and procedures.
• Additionally, the chair shall not have served in the same office for more than two consecutive terms.

Special Committees

Report to: Executive Board, Principal

• Annual Budget Review Committee
• March-June each year
• Outgoing and incoming Treasurer, President, 1st VP, others as desired
• Bylaws & Standing Rules Review Committee
• Every 3 years, at least
• Led by Parliamentarian
• Nominating Committee
• Annual in the spring, during elections
• Financial Reconciliation Committee
• June-July, annually
• Tellers Committee
• Only on election day; counts votes

Campus & District Volunteers

Report to: President, Volunteer Coordinator

• PHE Care/LISD Clothes Closet Campus Lead
• Supports the Clothes Closet and Care Closet(s) through filling volunteer spots, donation drives
• Room Parents (Currently: VACANT)
• Manages Room Parents, including recruitment as needed
• Top DOG(s) (Currently: VACANT)
• Heads up the Watch DOGS program in conjunction with the Assistant Principal and Campus Volunteer Coordinator

Event Committees

Report to: VP of Events & Fundraising

• Husky Harvest
• Husky Hop
• Family Fun Nights (Currently: VACANT)
• Other events that pop up throughout the year

Grants

Report to: Treasurer

• Faculty Funding Committee (NEW POSITION)
• Advertises, reviews, and decides on grant applications from PHE faculty and staff members
• Former Husky Scholarships (NEW POSITION)
• Advertises, reviews, and decides on scholarships for eligible high school seniors

Hospitality & Lifestyle

Report to: VP of Hospitality & Lifestyle

• Healthy Living (NEW POSITION)
• Partnering with school staff to identify programs, tools, and resources to implement and support throughout the year in pursuit of community education on healthy lifestyles
• Kinder & New Family Support
• Welcomes and supports new families during the summer and throughout the year
• Spirit Wear & School Store (NEW POSITION)
• Collaborates with the school to develop spirit wear that fits the annual theme, maintains inventory
• Staff Appreciation
• Supports the morale of PHE faculty and staff members throughout the year through individual and campus-wide appreciation activities
• Yearbook (NEW POSITION)
• Supports the creation of the annual school yearbook

Budget Review

Budget: Actual Numbers

Proposed Budget: Enrichment Expenses

Proposed Budget: Grants

Proposed Budget: Recognition Expenses

Proposed Budget: Community Outreach Expenses

Proposed Budget: Operation Expenses

Proposed Budget: Income

Current & Upcoming Fundraisers

Pleasant Hill is teaming up with LEEF for Amplify Austin! We'll split any PHE-LEEF donations 50/50, and we hope to fundraise for some new indoor/outdoor recess things. Use this link to go to PHE's page: https://www.amplifyatx.org/p2p/629325/maria-talbot

Current & Upcoming Fundraisers

Raising Cane’s has teamed up with the Husky Helpers to host a spirit night on Wednesday, March 25th, to support our school community! Stop by and mention PHE or order online between 4:00 and 9:00 pm with code RCFUND96, to help us fund activities for the 2025/2026 school year. Tell your friends!

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Location:

Raising Cane’s Chicken Fingers

1456 E. Whitestone Blvd, Cedar Park, TX

Current & Upcoming Fundraisers

It’s hard to believe that an estimated 600 million pairs of shoes go into America’s landfills every year! 100% of these shoes can be recycled, and most can still be reused. That’s why we have started a sneaker drive fundraiser with GotSneakers. The sneakers that we collect through the GotSneakers program will help us raise much-needed funds AND will keep sneakers out of landfills. Talk about a win-win!

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Can you collect 15-20 pairs of sneakers to help us out? With your help, we can achieve great results! If you can’t collect 15-20 pairs, don’t worry. Just collect as many as you can. Every pair counts!

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We have a blue box set up in the front alcove at school where you can drop off your old sneakers. Make sure to sign the box too!

Proposed: Candy Bar Bingo

• Free entry (gambling laws)
• Concessions for sale
• Prize: full-sized candy bars
• When: April

Proposed: Family Movie Night

• Free entry
• Concessions for sale
• When: May, in conjunction with final general PTO meeting of the year

Proposed: Tattoo a Teacher

• This pricing tier has worked really well in other schools:
• Small tattoo...$1
• Medium tattoo...$3
• Large tattoo...$5
• Decide if you'll also have a “tattoo booth” on-site during school where students can purchase last-minute tattoos for teachers on the spot to up the ante. Make sure you order enough "extra" tattoos to cover on-the-spot ordering.
• Offer a prize for the teacher or staff member who gets the most tattoos!

Proposed: Stuffie Sleepover

• Invite students to bring a stuffed animal (with their name tag on it) to school to spend the night.
• The going rate these days is around $10/animal and $5 extra for a printed souvenir photo.
• Here's how a stuffie sleepover works:
• After saying their goodbyes, volunteers place stuffed animals around the school doing fun things and snap pics of them. Tip: enlist the help of a few older middle/high school student volunteers.
• Before the night is over, have volunteers place stuffed animals at desks in classrooms, eagerly waiting for students' arrival the next day.
• Invite students to wear their PJs to school!

Proposed: Stuff-a-Husky

• Typically schools will charge $20 - $25 per mascot kit and realize a profit of $5 - $10.
• Have your mascot attend!
• Supplies
• No-sew mascots (about $10)
• Stuffing
• Optional: stuffed animal-sized t-shirts with school logo
• Birth certificates, a "stuffing station" sign and a "naming station" sign
• Photo booth supplies: set up a photo station where students can pose with their stuffie for a pic.

Other fundraiser ideas?

(that don’t make you want to scream)

Door Prize

Drawing! (3 PM only)

Thank you!