CDP Step 1: Organize and Mobilize the Planning Team

THE ENHANCED CDP CYCLE

• The composition of the planning team will dictate the inclusiveness, comprehensiveness and ownership of the CDP

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• The planning team may be drawn from sectoral committees and organized as functional committee for the duration of the CDP formulation

• Participatory

• Consultative

• Inclusive

Major Activities

1. Select members of the planning team.
2. Prepare the Executive Order.
3. Orient the members of the Planning Team on their roles and responsibilities.
4. Prepare and adopt a Workplan for the preparation/updating of the CDP.

Lead Office/Persons

What are the factors to consider in selecting planning team members?

• Equitable representation
• Gender sensitivity
• Commitment and sustainability of participation

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• It is not necessary for LGU Department Heads to be members of the planning team
• As a functional committee, it should ensure that climate change and disaster risks are considered in the plan formulation

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Key Considerations

• It is very important that the commitment of every member of the planning team is ensured thru an Executive Order with corresponding Workplan

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• As a functional committee, it should ensure that climate change and disaster risks are considered in plan formulation

CDP Step 1: Organize and Mobilize the Planning Team

Local Planning Structures

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Political Component

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1. Policy Making body that defines the content and direction of local government

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• Its principal function to deliberate to make decision or lay down policies

Technical Component

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1. Supplies the technical content and process of local planning

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• It generally has no decision making powers

�Composition of Sectoral Committees�

SOCIAL SECTOR

ECONOMIC SECTOR

�Composition of Sectoral Committees�

PHYSICAL AND LAND USE

ENVIRONMENTAL MANAGEMENT

�Composition of Sectoral Committees�

INSITUTIONAL SECTOR

Planning Team Composition

• Local Chief Executive or the Mayor as the Chairperson
• Vice Mayor as Co Chairperson

Planning Core Group:

• Local Planning and Development Coordinator (C/MPDC) – Lead
• Local Disaster Risk Reduction and Management Officer (LDRRMO)
• Designated CCA Focal Person
• City/Municipal Environment and Natural Resource Officer (ENRO)
• Architect/Environmental or Urban Planner
• City/Municipal Local Government Operations Officer (C/MLGOO)
• President, Liga ng mga Barangay
• Accredited NGO/PO/CSO (involved in DRR-CCA)
• PPDO Representative

Planning Team Composition

The Planning Core Group shall be assisted by a Technical Working Group (TWG)

• Conduct of sectoral/inter-sectoral analysis, validation of reports
• Conduct of surveys, consultations/meetings, workshops
• Integration/finalization of studies, research findings and outputs

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Higher level advisors/NGAs may be included as member of the Core Group or the TWG

Sangguniang Bayan (SB) and Civil Society Organization (CSO) representation to the Planning Team

Roles and Functions of the Chair/Co-Chair

• Set and clarify directions for planning, setting development thrusts, strategy formulation, and PPAs
• Approve the work plan and budget
• Designate members of the planning team
• Monitor the conduct of team activities
• Ensure adherence to the work plan

Roles and Functions of the Sanggunian

1. Issue a resolution supporting the planning process;
2. Review and approve the CDP;
3. Identify and enact legislative measures to support and facilitate the implementation of the plan.
4. Review, prioritize and approve budget allocation for plan-based PPAs.

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Their involvement in the CDP will also result in the following benefits:

1. Firmer grasp of local development thrusts and priorities;
2. Better understanding of their role in steering the LGU into realizing its vision through appropriate legislative actions;
3. Harmonization of executive and legislative actions towards a unified set of goals and objectives for the LGU; and
4. Attainment of a shared responsibility and accountability for the CDP.

Role and Functions of the CSOs

1. Bridge information gaps during plan preparation;
2. Serve as monitors for CDP implementation and provide LGU decision – makers unfiltered information;
3. Assist the LGU efforts in communicating and disseminating information on the CDP;
4. Rally support for CDP implementation especially on programs which are heavily dependent on citizen participation and cooperation;
5. Augment the various resources and expertise required in CDP preparation/ revision and implementation; and
6. Link the CDP implementation with various resource organizations

Roles and Functions of the other Planning Team Members

• Prepare work plan and budget of their respective sectoral committees
• Gather and review available plans and other secondary data
• Ensure the conduct of risk and vulnerability assessments
• Plan, coordinate and facilitate the conduct of multi-stakeholder workshops
• Assist LCE in public hearings
• Assist LCE and the LDC in drafting and finalizing the CDP, LDIP, AIP and ELA
• Draft, Package and finalize the CDP
• Prepare presentation materials for various audiences of the CDP;
• Assist the LCE in the presentation of the Plan to various stakeholders;
• Assist in organizing other planning sub-committees that may be required to carry out other planning activities such as communicating/popularizing the Plan, mobilizing resources, monitoring and evaluation; and
• Perform such other functions as may be required by the LCE towards the completion, adoption, popularizing, implementing and monitoring the CDP.

Synchronized Local Planning and Budgeting Calendar (2016)

Preparation of the Harmonized Workplan

Mainstreaming Actions

1. Ensure that the Planning Team includes those who will represent DRR-CCA Concerns

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• Include the conduct of CDRA in the Workplan

STEP 1 to do Checklist:

Scenario 1 (Without/outdated CDP, Without CLUP), and

Scenario 2 (Without/outdated CDP, With CLUP not DRR-CCA mainstreamed):

1. (Re)convene the Local Development Council (LDC) and the Planning Team.

2. If needed, conduct a stakeholders’ analysis.

3. Prepare the Executive Order.

4. Prepare and adopt a workplan for the preparation/ updating of the CDP and CLUP with CDRA as one of the preliminary activities, prior to Step 2 (Revisit Existing Plans and Review LGU Vision) of the CDP process.

5. Conduct CDRA

6. Using the CDRA results, the Planning Team can simultaneously mainstream DRR-CCA in the (a) development/ updating CLUP, as well as (b) in the CDP .

Scenario 4 (Updated CDP, With or without CLUP):

1. (Re)mobilize the Planning Team to review if DRR-CCA is already mainstreamed in the recently approved CDP using the Review Parameters in the CDP.

2. Should there be gaps in the CDP, plan the necessary actions based on self-assessment using the Review Parameters for Risk-informed CDP (Table 31, Chapter III of this Guide).

Scenario 3 (Without/outdated CDP, With DRR-CCA mainstreamed CLUP):

1. Remobilize the Planning Team.

2. Prepare the Executive Order

3. Prepare and adopt a workplan for the preparation/ updating of the CDP.

4. Using the CDRA results and situational analysis from the CLUP, the DRR-CCA Functional Committee leads the mainstreaming of DRR-CCA in the development of the CDP.

THANK YOU!

Workshop 1: Preparing the Harmonized Work Plan

Using the CDP Form 1b, prepare the harmonized work plan

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It must include activities and sub-activities of the following:

1. Pre-Plan Formulation Phase
1. Mobilization
2. Preliminary Assessment
2. Plan Formulation Proper
• Orientation, Organization, and Tasking
• Seminar-Workshop on Characterization and Analysis (Conduct of thematic/sectoral assessments e.g. LDIS, CDRA)
• Seminar-Workshop on CLUP
• Seminar-Workshop on CDP
• Seminar-Workshop on Implementing Tools
• Finalization of Draft Plan and Implementing Tools
• Plan Adoption and Approval
• Monitoring and Evaluation

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*Costing and Person/Office Responsible, may be included in the work plan

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Duration: 45 minutes

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