Dearborn Public Schools VIP Committee

January 13, 2022

Agenda Overview

Welcome

Purpose

Introductions

Overview of District Operations

Review of 2019 Bond Proposal

Feedback

Needs Assessment

Future Focus

Questions

Welcome

• Jim Thorpe, Board of Education Trustee

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• Dr. Glenn Maleyko, Superintendent
• Cabinet Member Introductions
• Overview of District Success

Glenn Maleyko, Ph.D.

Dearborn Public Schools

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Our District By The Numbers

• $330 Million Budget (Includes Foundation and Grant Funds

Not including ESSR funds approximately 80 million total)

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• 41 Schools & Programs

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• 3 Non-Instructional Buildings

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• 2,700 Staff Members

(one of the largest employers in Wayne County outside Detroit)

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• 1,450 Instructional Staff

(Dearborn Federation of Teachers members)

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• 20,100 Students

70% of Students Free and Reduced Lunch

46% of Students are English Language Learners

8% Special Education Students

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Accomplishments

Becker Elementary

Blue Ribbon School 2017

STEM Middle School

Blue Ribbon Schools 2018

Lindbergh Elementary

Blue Ribbon School 2019

Haigh Elementary

Blue Ribbon School 2021

Henry Ford Early College

Blue Ribbon School 2021

Accomplishments

School districts that apply for the Meritorious Budget Award (MBA) or the Pathway to the MBA understand the importance of presenting an accessible and accurate budget to build trust and clear communication with stakeholders.

Association of School

Business Officials (ASBO) International

Meritorious

Budget Award

95% Graduation Rates

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86% College Admission Rates

Rated as a Top District by Bridge Magazine and the Mackinac Center.

Points of Pride

95% 2020 Graduation Rate-

Highest of All Time.

Henry Ford College Partnership with

Dearborn Public Schools

Henry Ford College Partnership with

Dearborn Public Schools

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Points of Pride

• NWEA data shows growth above

national averages across the board

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• Dearborn in 92nd percentile for student growth

at a national level!! NY Times

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• Mackinac Center recognizes Dearborn Schools as a

Top District for Growth and Achievement - 2018

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• Maples Elementary Distinguished Title One School-2019
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• Lindbergh & Whitmore-Bolles Elementary receive prestigious Lighthouse Milestone Certification through international Leader in Me program

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Accomplishments are

a reflection of

the total work taking place in all schools !

Strategic Plan Alignment

Thank You!

Purpose

• Why are we here?

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• What do we hope to accomplish?

Introductions

John Silveri - Bond Consultant

Hassane Jaafar - Community Consultant

David Mustonen - Communications Director

Mark Andrews - Director of Operations

Tom Wall - Executive Director of Business Services and Operations

John Leacher - Health,Safety, and Security Supervisor

Ibrahim Mashhour - Director, Student Services and District Athletics

Maysam Alie-Bazzi - Executive Director of Staff and Students

Robert Attee - Director of Instructional Technology and Computer Services

Overview of District Operations

• A History of Dearborn Public Schools

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• School Finance
• Use of Essers Funds

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• District Enrollment

History of the

Dearborn Public Schools

Long history of

strong schools and strong neighborhoods

1944 Fordson School District and Dearborn School District merged

Strong Schools - Strong Neighborhoods

Schools

Buildings In The District

Total buildings- 34

Average age- 68 years

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Building Age

Over 90 years 12

Between 60-75 years 14

Between 20-59 years 4

Less than 20 years 4

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Overview of District Operations

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• School Finance
• Use of Essers Funds

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• District Enrollment

Understanding School Finance

Tom Wall

Executive Director

Business Services and Operations

January 13, 2022

Dearborn Public Schools

Special Revenue Funds��

Debt Funds��

Funded Projects

Food Service Fund

Title I, Title II, Special Ed. Preschool,

Special Ed. Flowthrough, Title II, At Risk, ESSER and other State and Federal Grants.

2006*

2007(Ath)

2007(FF)

2010(QSCB)

2013

2014A

2014B

2017 (refunding)

2021 (refunding)

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Building & Site Fund

Enhancement Fund�

Special Education Act 18 Fund

Adult/

Community Education

Dearborn Public Schools

School District�Summary of Budgets�

General Fund

Athletic Fund

Enhancement Millage��

Capital Project

Dearborn Public Schools-Combining Budget-All Funds

When looking at a school budget

3 items are important for...

Revenue:

• Taxes

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• Foundation Allowance

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• Student Count

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Expenses:

• Staffing

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• Instructional Program

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• Infrastructure

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91%

of Revenue

83% of Expenses

56% of Expenses

4.7% of Expenses

Local revenue, taxable values

State legislative (Political)

Students attending district

District Finance

History of Foundation Allowance from 1995 through 2021

District History of Salary, Foundation, & Retirement Increases

How Does A District Bring In New Revenue For Infrastructure and Capital Projects?

New Bonds that may or may not raise the millage:

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• VOTED CAPITAL IMPROVEMENT BONDS • Voter approval required • Unlimited debt millage • Limited to 15% of SEV • Law requires permitted uses of bond proceeds

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• NON-VOTED CAPITAL IMPROVEMENT BONDS • No voter approval – Limited to 5% of SEV • General Fund obligation • Law requires permitted uses of bond proceeds

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• NON-VOTED ENERGY CONSERVATION IMPROVEMENT BONDS • No voter approval •General Fund obligation •Not limited to 5% of SEV • limited use of bond proceeds

How Does A District Bring In New Revenue For Infrastructure and Capital Projects?

New millages that would raise the millage:

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• BUILDING AND SITE SINKING FUND MILLAGE • Voter approval. • Up to 3 mills for up to 10 years. • Purchase of real estate for sites for, and the construction or repair of, school buildings, security improvements and technology. • NO EQUIPMENT OR FURNISHINGS. • NO MAINTENANCE. • Annual Audit. • Maintenance – keeping in good condition – preventative. • Repair – putting back in good condition – curative.

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• RECREATION AND PLAYGROUND MILLAGE: PUBLIC ACT 156 OF 1917 • Sec. 2. Any school district may operate a system of public recreation and playgrounds, may vote a tax to provide funds for operating same, and may exercise all other powers enumerated in Section 1. • Sec. 1. Any city, village, county or township may operate a system of public recreation and playgrounds; acquire, equip and maintain land, buildings or other recreational facilities; employ a superintendent of recreation and assistants; vote and expend funds for the operation of such system. • Allowable uses of Recreation and Playgrounds Millage?

Bond Issue Versus Millage:

Bond Issue

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Advantages:

• Funding is all up front

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• Greater economy of scale when combining construction projects

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• Can better phase in projects

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• Completion of projects 4-6 years

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Disadvantages:

• More interest costs charged

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Sinking Fund

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Advantages:

• None to limited interest cost,

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• Pay as you go

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Disadvantages:

• Funding is limited annually

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• Need to mobilize each year cost

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• Limited use in comparison to Bonds

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• Completion would take over 20 years

Taxable Value Discussion

2021 Total Taxable Value: $3,768,970,975

Reduction of Debt Millage over time

Average Median Housing Value- $131,752

Estimating Taxes Using Mills

The property tax rate in Michigan is called a millage, and its value is in "mills." One mill is equivalent to one one-thousandth of a dollar. Therefore, property tax is $1 for every $1,000 in a property's taxable value.

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For example, if a School's Debt millage rate is 4.82, property taxes on a home with a taxable value of $125,000 would be $602.50.

The calculation is 4.82/1,000 x $125,000= $602.50.

What can a Bond issue be used for?

A school district may borrow money and issue bonds of the district to defray all or a part of the cost of purchasing, erecting, completing, remodeling, or equipping or re-equipping, except for equipping or re-equipping for technology, school buildings, including library buildings, structures, athletic fields, playgrounds, or other facilities, or parts of or additions to those facilities; furnishing or refurnishing new or remodeled school buildings; acquiring, preparing, developing, or improving sites, or parts of or additions to sites, for school buildings, including library buildings, structures, athletic fields, playgrounds, or other facilities; purchasing school buses; acquiring, installing, or equipping or re-equipping school buildings for technology.

Why do we need to do something now...

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• Need for capital projects remains strong,

no funding relief from State.

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• Long term capacity space for student population needed.

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• Security, Security, Security!

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• Technology (Bonds issued in multiple series)

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• Energy conservation- become more efficient

for General Fund savings and reduce “footprint”

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• Tax base – Michigan’s Boom! and Bust! cycles

The State pass through Federal funds to local school districts with strict guidelines on what it can be used for. We had to submit budget requests for approval on how we planned and ultimately spent each grant on. Each grant has different restrictions.

ESSERS Funding 2020-2021

The State pass through Federal funds to local school districts with strict guidelines on what it can be used for. We had to submit budget requests for approval on how we planned and ultimately spent each grant on. Each grant has different restrictions.

ESSERS Funding 2021-2023

* only portion of ESSER III Released

What is the plan?

• General Fund & Enhancement Fund
• Reduction of Debt Millage over time
• Refunding in 2021
• Use of General Fund, Enhancement & ESSER Funds
• Refunding in 2022
• Bond for Projects 2022
• General Fund & Enhancement Fund - Pay as we go

Long Term planning for Dearborn Public Schools Infrastructure Needs

Overview of District Operations

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• District Enrollment

Review of the 2019 Bond Proposal

• Only 400 votes made the difference

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• How was this bond developed
• Process
• Input

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• What did it include?

Committee Feedback

• In your opinion, what went well?

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• In your opinion, what went wrong?

Needs Assessment

• What is essential and must be included in the next proposal? What is the projected cost of the items?

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• Technology Overview

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• Safety and Security Overview

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• Air Conditioning Overview

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• Infrastructure Needs Overview

VIP Committee

Technology History and

Needs Assessment

Bob Attee

Director of Instructional Technology

January 13, 2022

Mission and Vision:

Mission: The Technology Department keeps Dearborn Public Schools connected to learning!

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Vision: We envision developing a positive learning environment for all users created by our team in order to help staff and students utilize technology resources and achieve a higher quality education.

The benefits of technology enhancements:

Differentiate Instruction

Collaboration

College and Career Readiness Focus

Adaptive

Enhanced security

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1:1.5 Device per Student

Technology Enhancements to Consider

• Computer Devices (desktop, laptop, mobile device)
• Printers
• Smart Boards
• Audio systems
• Peripheral Devices
• Fiber optic cabling Infrastructure updates
• Network Infrastructure and Security upgrades
• Security Cameras

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Recent Enhancements

• Telephone system (E911)

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• Chromebook Building Allocation (2021-2022) - ESSERS

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• Server and Storage upgrades (anticipated Spring 2022)

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• Carehawk Emergency Notification System

(anticipated completion Winter 2022)

Device History: Computer Labs:

Computer Lab

Mobile Lab Computer Cart

Chromebook Cart

Devices

Desktop Computers

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Laptops

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Chromebooks

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Ipads

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Future Devices

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Device History: Chromebooks

• 5 year lifespan
• Easy Access to the Web
• Focus on Web based tools (Google Apps)
• Focus on maintaining and refreshing current supply (age, damage, loss)
• Approximate Cost Each: $250 (non-touchscreen) and $280 (touchscreen)
• Used ESSERS funding - one time expenditure

Other Technology Hardware

Printers/ copiers

Smart Boards/ Projectors

Security Cameras

Hardware History: Phones:

Analog

Digital

Digital E-911 Compliant

Hardware History: SAN/ Storage

Function: Digital data storage and backup.

• Tentative upgrade expected Spring/ Summer 2022

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• Current projected cost: $813, 605

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• Not eligible for E-Rate funding.

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• Contains secluded redundant backup

Hardware History: Switches

Function: Networking hardware used to connect devices on the network

• Last upgrade was 2014; Cost: $1,389,794

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• End of support in June 2022

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• Elegible for E-Rate Funding (2022-2023 School Year)

Hardware History: Fiber Optic Wiring:

Function: High speed data connection from devices to the network. This is part of the local area network (LAN).

• It is recommended to replace both Switches and Fiber Optic Wiring simultaneously as an upgrade to network switches might not be able to work with existing fiber optic wires

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• The current fiber optic wiring was installed during the 2003-2004 school year.

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• It is below the current industry standard (Fiber cables rated at 10 Gbps, 40 Gbps, and 100 Gbps are standard) and speed is significantly impacted.

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• In several areas the fiber has been degraded to where we have no backup strands and any accident or issue to the fiber would bring down the network for that building forcing us to run new fiber and interrupt classroom instruction.

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• An upgrade for Switches and Fiber Optic Wiring would cost $2,500,000 - $3,000,000, and is eligible for E-rate funding.

Hardware History: Future Project: Resilient Network

Function: A wide area network (WAN) uses external fiber optic cabling to connect buildings to the network. A resilient network provides an additional path for the network in case a connection fails.

A resilient connection from Dearborn Public Schools to Wayne County RESA may be possible in the near future.

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Projected cost: $1,000,000

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Hardware History: Firewall

Function: The firewall is a network security system that monitors and controls incoming and outgoing network traffic. It must be CIPA compliant.

Currently using Fortigate Web Appliance for filtering (2014)

• Web filter: Projected cost $350,000 (in 2026)

Firewall Protection and Support

• Renewal in November 2022 for a projected cost of $350,000.for 3 years.

Hardware History: Wireless Access Points

Function: Wireless access points allow for access to the internet from mobile devices.

• Our current wireless access points were installed in 2014.

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• A projected cost for upgrade would be $1.5 million dollars.

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• This is a future upgrade project (2026).

Network Refresh Plan Timeline:

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Additional Hardware Upgrade Purchases to Consider

Cost:

• Interactive Projectors: ($2,000 per room)

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• Sound Systems: ($1,300 per room)

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• Document Cameras: ($150 per room)

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• Teacher computers: ($800 per room)

Preparing for the Future

3 areas to focus on:

Devices (Staff and Students)

Network Infrastructure (Keeping Everyone Connected to Learning)

Equipment Enhancement (Hardware Maintenance and Replacement)

Needs Assessment

• What is essential and must be included in the next proposal? What is the projected cost of the items?

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• Safety and Security Overview

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• Air Conditioning Overview

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• Infrastructure Needs Overview

VIP Committee

Safety and Security

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John Leacher

Health, Safety, Security Supervisor

CARE HAWK SYSTEM

• Emergency Clock Notification System
• Installation in process and should be completed before spring of 2022
• Utilized for:
• General announcements (indoor recess, cafeteria directions, etc…)
• Building specific emergencies
• Weather (severe storms, tornado)
• Outside threat (dangerous person in the area)
• Inside threat (intruder, active shooter)

Vestibules

• 2013 bond provided funding to start this work at several schools
• Some schools have this feature, but many do not
• This is a serious safety and security concern
• Vestibules allow for controlled access to our buildings, directing visitors to a central check in point (usually the office)
• Putting them in all buildings will be a significant financial and structural undertaking.

CARd Access

• Currently we have card readers at each building
• Since installation, we have identified need to expand/update system
• Access for staff from parking lots
• Access for staff when bringing kids back into building from recess
• Ability to lockdown card access at buildings in event of emergency

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ESTIMATED COST: $686,704

CCTV/CAMERA SYSTEM

• Currently we have CCTV cameras in all high schools and middle schools
• Areas of high schools need to be upgraded and additional cameras installed
• Systems at Middle Schools need to be expanded
• Very little CCTV coverage at our elementary schools.
• We have a need here due, in part, to after school activity (vandalism and the like)

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ESTIMATED COST: $747,038

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WIndow GlAZING

• We are applying a breach resistant coating to glass at our high schools. The cost is approximately $66,000
• This is a critical security enhancement as this will keep an intruder/active shooter from making entry to a classroom for at least six (6) minutes.
• In order to implement this process throughout the district it will cost a significant amount of money

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TOTAL ESTIMATED COST: $1,500,000

WATER BOTTLE FILLER DRINKING FOUNTAINS

HYDRATION STATIONS

$1500 TO REPLACE

2 OR MORE PER BUILDING

EMERGENCY OPERATIONS PLAN AND A.L.I.C.E. TRAINING

E.O.P.’s have been updated and reviewed by the police department and Dearborn Emergency Management. They have been distributed to all building administrators.

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Crisis Teams have been meeting to review the E.O.P.’s and table top exercises have begun.

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In preparation for exercising the E.O.P., the district has implemented the A.L.I.C.E. protocol with e-learning as a readily available resource for staff

Needs Assessment

• What is essential and must be included in the next proposal? What is the projected cost of the items?

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• Air Conditioning Overview

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• Infrastructure Needs Overview

Dearborn Public Schools

Infrastructure and Building Information

Mark Andrews

Operations Director

Infrastructure- A Popular National Topic

• Roads
• Bridges
• Water Pipes
• Electrical Grid

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Infrastructure- A School Topic

• Mechanical / Boilers
• Electrical
• Roofs
• Parking lots
• Buses / Vehicles etc.

Infrastructure- A School Topic

Buildings In The District

Total buildings- 34 - 3.2 Million S.F.

Average age- 68 years

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Building Age

Over 90 years 12

Between 60-75 years 14

Between 20-59 years 4

Less than 20 years 4

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Infrastructure- A School Topic

Maintenance Cost

• The average residential home in Michigan is 1500 S.F. I you think of a very affordable maintenance bill of just $100 and break that down per S.F. That same bill would cost the district $220,000 in proportion to S.F.

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• The National average residential home maintenance cost is $950 per year / $2.1 Million for the District - This does not include any improvements

How much wear & tear each year?

Dearborn Public Schools

3.7 million yearly student attendance

(20,700 students x 180 school days = 3.7 million)

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The Henry Ford

Nearly 1.8 million visitors

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Comerica Park

1.1 million (2021 Tigers season only)

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Maintenance Cost Continued

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• The District transports approximately 5,600 passengers daily / 11,200 both ways
• Approximately 2 Million passengers Yearly / 1 million miles

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• The District maintains approximately 400 Acres
• Average Dearborn residential lot is under .25 Acres = Approximately 1,600 homes

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• In order to accomplish this the district has a fleet of 72 buses - 50 trucks - 70 tractors / lawn mowers / trailers.

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• The average cost to maintain a bus is $5,500 yearly = $396K ($5,500 x 72 buses)

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• The average cost to purchase a bus is $140K = $10.1 Million ($140K x 72 buses)
• Average age of our buses is 6.7 years, after 10 years maintenance cost increase

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Infrastructure- A School Topic

Infrastructure- A School Topic

Since 2019 the District has invested over $8.8 Million

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• Buses / 556K - Vehicles / 1 Mil.

• Mowers / Tractors / 400K - Elevators / 400K

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• Exterior Doors / 25K - Athletic Fields $750K

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• Parking lots / $430K - Mechanical / 1.8 Mil

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• Roofs / 3.2 Mil - Exterior Concrete / 250K

Infrastructure Improvements in Progress

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• Approximately 80 Million

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• Air Conditioning - Continued Roof Improvements

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• Replacing Boilers - Capacity

• Upgrading Air Handlers / Filtration - Underground Fuel Storage Tanks

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• Asphalt / Parking - Utility Upgrades

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Infrastructure- A School Topic

Future Focus:

What does learning in Dearborn Public Schools look like in the future?

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Video

Questions?

What additional information do you need?

Next Meeting:

January 20th at 6:00 - 8:30 PM

Stout Meeting Room

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Focus: Site Visits

• Reviewing areas of need
• Asking questions about potential projects

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Future Meetings:

VIP Committee Meeting Schedule

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Thursday, January 13, 2022 6:00 p.m. - 8:30 p.m.

Thursday, January 20, 2022 6:00 p.m. - 8:30 p.m.

Thursday, January 27, 2022 6:00 p.m. - 8:30 p.m.

Thursday, February 10, 2022 6:00 p.m. - 8:30 p.m.

Thursday, February 24, 2022 6:00 p.m. - 8:30 p.m.

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Thursday, March 10th will also be available if the committee needs another meeting.

Thank You!

Your participation and feedback in our VIP Committee is greatly appreciated!