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Remote Access for Learning:

Google Accessibility

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Digital Accessibility Overview

Display Settings

Screen Readers

Alt Text

Text to speech

Video Conferencing

Audio Settings

Captions

Hangouts Chat

Video Conferencing

Voice commands

Voice typing

Switch Access

Voice commands

Assistant

Minimize Distractions

Web Accessibility Testing

Video Conferencing

VISION

PHYSICAL

HEARING

LEARNING

Pause and reflect: What accessibility features could support the students you work with?

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Feature Availability Across G Suite for Education

	Gmail	Calendar	Drive	Docs	Sheets	Slides	Forms	Sites	Classroom X
Screen reader	X	X	X	X	X	X	X	X	X
Keyboard shortcut	X	X	X	X	X	X	X	X
Braille Display				X		X
High Contrast Support	X
Change buttons to text	X
Type with voice				X
Add caption tracks						X

Pause and reflect: Which of these tools do you use in your classroom or school?

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Google

Apps

Accessibility

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Google Docs

You can create, edit, and collaborate on text documents. You can navigate and edit documents with a screen reader and keyboard shortcuts, and use a braille display.

Resources include:

TRANSLATOR

VOICE TYPING

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Accessibility Features: Voice Typing

Voice typing, editing, and formatting:

Use the mic and enable voice typing in Docs and Slides, to write and edit without a keyboard.

Step 1: Turn on your microphone

To use voice typing or voice commands, your computer microphone needs to be on and working.

Devices and microphones vary, so check your computer manual for instructions. Microphone settings are typically in the System Preferences on a Mac, or the Control Panel on a PC.

How to Correct mistakes while voice typing

If you make a mistake while you're typing with your voice, you can move your cursor to the mistake and fix it without turning off the microphone.
After you correct the mistake, move the cursor back to where you want to continue.

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Accessibility Features: Voice Typing

Step 2: Use Voice Typing:

Check that your microphone works.
Open a document in Google Docs within Chrome browser.
Click Tools, scroll down to Voiced Typing and click

Google Docs

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Accessibility Features: Voice Typing

The microphone box will appear
When you're ready to speak, click the microphone.

Google Docs

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Accessibility Features: Voice Typing

Click on the microphone then start speaking.
The microphone will turn red.
Speak clearly, at a normal volume and pace (see below for more information on using punctuation).
When you're done, click the microphone again to turn off.

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Google Slides

Use Google Slides to create, edit, and collaborate on presentations. You can navigate and edit presentations with a screen reader, set a braille display, and present with live captions.

Resources include:

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Accessibility Features: Closed Captioning in Google Slides

Google Slides Has closed captioning support for students who are deaf, hard-of-hearing, or ENL. This includes live captioning. (be sure to connect and/or turn on your device microphone).

Open Slides and open your presentation
In Slides, tap present in the top right corner.

Google Slides

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Accessibility Features: Closed Captioning in Google Slides

After the presentation begins, tap on the Caption button on the bottom toolbar.

As you speak during your presentation, the closed captioning will begin to capture your speech and type it out.

Google Slides

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Accessibility Features: Closed Captioning in Google Slides

As you speak during your presentation, the closed captioning will begin to capture your speech and type it out.

The CC caption box is yellow which means closed captioning is on.

Red arrow indicates where the closed captioning is displayed.

Google Slides

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Chrome Browser

Use Chrome Browser to search the internet and work with web apps. You can use Chrome Browser with a screen reader, set high contrast and custom colors, and zoom in on the page.

Resources include:

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Accessibility Feature: Screen Reader in Google Classroom

Turn on or off your Screen Reader (in Chrome Extensions).

ChromeVox can be downloaded from the Chrome Web Store.

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Accessibility Feature: Screen Reader in Google Classroom

Once ChromeVox is ON, an orange box will highlight area it is speaking aloud. You can move the area you want spoken by using the mouse or tapping via touchscreen.

Google Classroom

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Accessibility Features: Screen Reader & Magnifier

Screen reader & magnifier:

Zoom in or use the screen reader across G Suite products to improve legibility.

*requires installed 3rd Party extension or paid programs, such as ChromeVox, NVDA, JAWS

Tap on Tools.
Scroll down to Accessibility Settings and click on it to activate

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Accessibility Features: Screen Reader & Magnifier

Tap to turn on Screen Reader (for Braille support) or Magnifier

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Accessibility Features: Change Size of Browser Content - Keyboard Shortcut

Press Ctrl + Plus to increase
Ctrl + Minus to decrease
Ctrl + 0 to reset
The rest of the desktop is unaffected

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Pause and reflect: Which of these accessibility features can support your students? How can they be used?

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Google Communication Tools

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Google Hangouts Chat

You can participate in private or group conversations and use bots to help automate your work. Accessibility features include screen reader support and keyboard shortcuts.

Resources include:

Use Hangouts Chat with accessibility features

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Use Hangouts Meet to have video meetings with people inside or outside of your organization. You can join from a computer, mobile device, or conference room. You can participate in video meetings using a screen reader and keyboard shortcuts, and you can display the captions of the person speaking.

Note: If you record a video meeting, captions are not recorded and don't appear when you play the recording.

Resources include:

Google Hangouts Meet

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Google Hangouts Meet - Live Captioning

Use captions in a video meeting

You can make it easier to follow what’s being said in meetings by turning on captions, which show text of the conversation.

Note: If you record a video meeting, captions are not recorded and don't appear when you play the recording.

Computer

At the bottom of the Meet window, click Turn on captions or Turn off captions .

You might have to click More Options first.

Tip: If the captions are covered by your call controls, click anywhere else inside the Meet window to dismiss them.

iPhone & iPad

At the top of the Meet app, tap Turn on captions or Turn off captions,

You might have to click More first.

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Google Hangouts Meet - Live Captioning

Computer

At the bottom of the Meet window, click on the hamburger (3 dots) to open up the More Options Menu.

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Google Hangouts Meet - Live Captioning

Click Turn on captions or Turn off captions .

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Google Meet - Live Captioning

Once caption is turned on, the caption button turns green.

As you speak you can see your words captured on the screen

To turn off caption, just click on the green caption button.

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Pause and reflect: What types of conversations do students have in the classroom? How could those be moved online?

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Bonus Features!

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100+ languages

Camera

Voice

Conversation

Handwriting

TRANSLATION

Website: https://translate.google.com/

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Google Drawing

Google Drawing:

Create, edit, and collaborate on drawings and insert them into Google Docs, Sheets, or Slides files. You can edit and navigate drawings with a screen reader and use a braille display.

Resources include:

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Accessibility Feature Highlight for Google Drawing - Screen Reader and Braille Display

Be sure to turn on your screen reader in chrome extensions:

Google Drawing

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Accessibility Feature Highlight for Google Drawing: Screen Reader and Braille Display

Open Drawings
Go to Tools
Scroll down to Accessibility settings
Click to open

Google Drawing

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Accessibility Feature Highlight for Google Drawing: Screen Reader and Braille Display

The Accessibility settings menu opens
Click the check boxes to activate:

Turn on screen reader
Turn on braille support
Turn on collaborator announcements
Turn on screen magnifier screen

Click OK to save

Google Drawing

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MAPS

Wheelchair Routes

EXPEDITIONS

Virtual Reality

TOUR CREATOR

Travel Training

EXPLORATION

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LIVE TRANSCRIBE & LIVE CAPTIONS

LENS & LOOKOUT

MORE ● ● ●

ACCESSIBILITY SUITE

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Google Support

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Resources & Communication

Google Edu on Air

Resources

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Pause and reflect:

What is one accessibility feature that is a priority for you to use with your student population?

What are some challenges you may encounter with accessing these features and how would you work through them?

Who in your school can you collaborate with to explore more accessible features?

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