WELCOME

TO

E

ENGLISH CLASS

On

LETTER WRITING

• TO REVIVE

‘ THE PASSION OF LETTER WRITING ’

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• TO ENABLE THE STUDENTS :-

* WRITE LETTERS

* EXPRESS FEELINGS.

* COMMUNICATE

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• TO DEVELOP THE ART OF WRITING

LEARNING OBJECTIVES

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WHY DO WE WRITE LETTERS ?

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• TO INFORM - SOMETHING
• TO ENQUIRE - ABOUT
• TO APPLY - FOR
• TO EXPRESS - ON
• TO RESPOND - TO

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LETTER WRITING

TYPES OF LETTERS

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INFORMAL

FORMAL

TO RELATIONS/FRIENDS

OFFICIAL / TO THE SUPERIOR/

TO THE SUBORDINATE/ REQUEST/

COMPLAINT / APPLICATION

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These letters should be written in an easy and conversational style. Just as in friendly talk, so in friendly letters, we can touch on many topics and can also use colloquial expressions.

INFORMAL

INFORMAL

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Sender’s Address

Date

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Body of the letter

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Salutations

Subscription

Signature

Common Salutations

1. To blood relations:

Father, Mother

My Dear Uncle, Aunt

Brother, Sister

(ii) To friends & acquaintances:

Dear……… ; My Dear………

COMMON BEGINNINGS

• I got your letter yesterday.
• I am in receipt of your letter.
• It gives me pleasure to inform you………
• I am glad to learn from you………
• I am shocked (grieved) to learn………
• It is long since I heard from you.
• Convey my regards to all elders.

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Common Endings

• With kind regards.
• Hoping to hear/ meet soon,
• Hoping to receive a favourable reply.
• Do write soon.
• Keep in touch.
• Thanking you.

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Common Subscription

• Yours sincerely
• Yours affectionately
• Yours affectionate brother
• Truly yours
• Yours lovingly.

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** Yours affectionately (correct)

Yours affectionate brother (correct)

Yours Affectionately brother (wrong)

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• D os

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• D

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'ts

• Generally written in 1^st Person.
• Warm, cordial and casual language.
• Can be imaginative and emotional.
• Generally written in ‘essay form’.

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• Don’t use dry, official expressions.
• Don’t write complete Designation.
• Avoid being dull and monotonous.

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Informal Letters

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These letters are mostly written to an office or to a firm or to the editor of a newspaper. So, the language of these letters should be formal with polite and humble expressions. Beside this the meaning should be conveyed as clearly in the simple and common language.

Formal

FORMAL

Date

ADDRESSEE

REF.

SUB

Salutations

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Body of the letter

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SUBSCRIPTION

SIGNATURE

Sender’s Address

Common Salutations

• Respected Sir/Madam
• Honourable Sir/Madam
• Reverend Sir/Madam
• Messrs……… (if written to a Firm).

Common Beginnings

• With reference to the subject cited above
• I wish to call your attention
• This is for your kind information
• In reference to your letter no.........., dated………, I would like to say
• I shall be grateful if you will

Common Subscription

• Yours faithfully
• Yours sincerely
• Yours truly
• Yours faithfully

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�Formal Letters�

• Generally written in 3rd Person.
• Dry, formal and careful language.
• Always should be factual and objective.
• All the essential details must be given.

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• Don’t use casual, domestic expressions.
• Don’t forget to sign with Designation.
• Don’t forget to mention exact Time / Places.

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• D os

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Recapitulation

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Fill in the blanks:

1. ……… and ……… are two kinds of letters.
2. Full address of of the ‘Addressee’ is needed

in ………………

iii) Friendly salutations are used in………………

iv) Informal letters are generally written in

………… person.

v) ……………… letters can be both formal

and informal. (Invitation/ Application)

Home Work

1. Write a letter to your younger brother advising him to study hard and avoid bad company.
2. Write a letter to the Principal of your school, XYZ, New Delhi, requesting him to exempt you from games for about one month. Give reasons.