ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
STUDENT INFORMATION SYSTEMS
Behavior/Student Safety
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Introduction
Topic: The purpose for this session is to highlight our current Behavior/Discipline Processes. Learn how to resolve and prevent common data errors. What does it mean to be an Unsafe School?
Session Agenda:
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Behavior Management/Incident Detail Entry
How to enter the required field information Alignment, Date of Incident, Time of Incident, Status, Submitted By, Context, Location (review the below matrix for context and location alignment); provide a Title, Context description, Location description, and Details to clarify the incident.
Example: If you choose 1: School hours, then only select one of the following:
1: On campus
2: Off campus
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Incident Management
�The Incident Management editor lists all behavior incidents for the School in the current year. Incidents can be filtered by status and alignment and sorted by any of the column headings. The list is automatically sorted by Date/Time. The Reporter is the individual indicated in the Submitted By field, who submitted the referral or created the incident. Status options are as follows:
�• Submitted: Incident has been submitted as a referral but not yet reviewed by the behavior administrator or other authorized user.
• In Progress: Incident is being modified, as when incident details are being verified. This status is also applied to incident records created in the Management tool.
• Complete: Incident details have been verified, resolutions assigned, and modifications completed.
Administrators should check to make sure all incidents are marked as complete.(Allows student incidents to be reported in State Reporting.)
NOTE:
Damages: Use this field if there is a cost or value associated with the incident.
�Details: Use this field to add a summary of the incident. Be careful about FERPA. Other student’s names should not be added here. Use initials to be on the safe side. Remember IC allows you to link all parties related to the incident and define their roles. So, you can identify victims, witnesses, participants, etc.
�Submitted by: This field is to capture the name of the referring staff member. This is the staff person who makes the initial report.
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Entering Incident Detail Information
1. Click Add/Event/Participant
2. Select Event Type from the drop-down menu
3. Select Specific Location from the drop-down menu
4. To attach a participant to an event, Search for at least the first two characters of the Participant Name
5. Click the Participant's name to add the individual to the event. Enter Participant Details in the editor, if applicable
�6. Select the Role for the student (Offender, Victim, Participant, or Witness) and Relationship to School
7. Add additional Participants, if applicable.
�8. Click Save
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Adding Behavior Resolution
1. Select Resolution Type from the drop-down menu
�2. Enter Resolution Assign Date, Resolution Start Date, Resolution End Date
�3. Enter Duration in School Days (OSS, ISS only). This field should automatically add the number of days once the start and end dates of the resolution have been entered.
�4. Select Behavior Admin Staff Name (needed for all resolutions)
�5. Select Continuation of Services
�6. Add Auxiliary Code ( For Bus Suspension, Expulsion, Alternative School Assign, Teacher Removal...)
�7. Select the student(s) to Apply To for resolution
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
When to enter “Continuation of Action” for Incidents?
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If an additional behavior incident should be added to the student for the reported referral, Add the additional event to the student and select the resolution type of Continuation of Action, to complete the resolution.
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
What incidents receive “Auxiliary Codes”?
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Resolution format In-School &
Out-of-School Suspension
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Local Incident Entry for Cell Phone or PED
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Follow the same steps as you would when entering other incidents but select Event type: “14F: Prohibited Use Of Cell Phone”
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Local Resolution Entry for Cell Phone or PED
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Follow the same steps as you would when entering other resolutions but select Resolutions type: “46 Device Confiscation”
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Off-Campus Incidents for APS Internal Tracking
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A newly added incident/event and resolution has been added to IC for “tracking purposes only”.
**Please note this information is not reported to the GaDOE but will appear on APS Graphs” for informational purposes only**
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Off-Campus Incidents for APS Internal Tracking
Cont’d
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Once you have entered the required Incident Detail Information and have added the participant(s), continue to add the Event Type/Resolution Information. See below:
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Off-Campus Incidents for APS Internal Tracking
Cont’d
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In addition to entering this Off-Campus incidents and the student was placed in DJJ (4: Transferred under the Jurisdiction of DJJ) or I(Incarcerated), The Line of Enrollment must be updated as well with an “End Date” and “Local End Status”
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Helpful Reports:
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Support Resources
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Need Help – Submit a Ticket
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
SIS Website: tinyaps.com/?ichelp
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ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS
Questions
If you have any additional questions, please contact your Student Information Specialist for assistance. ��For additional IC resources and support , please visit our website at �tinyaps.com/?ichelp
ATLANTA PUBLIC SCHOOLS DATA + INFORMATION GROUP | STUDENT INFORMATION SYSTEMS + APPLICATIONS