Understanding the Professional Leave Checklist

STRONGLY RECOMMENDED

JUNE 2019

Locating the Form

HCBOE Website

www.hcboe.us

• Departments > Accounting > Accounting Documents > Local School Documents

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• Staff Resources > Leave Request Resources

PURPOSE

BOARD POLICY

Professional Leave and Leave for Training

• Professional leave may be granted to personnel for participation in educational activities related to instructional improvement in the Houston County School System.
• Leave for training shall be granted to support personnel to participate in activities that will enrich the Houston County School System’s program and improve skills or understandings of the employee.

All professional leave and leave for training requests must be approved by the Superintendent of Education BEFORE UTILIZATION.

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Checklist�Section 1

Enter

SCHOOL NAME

EMPLOYEE NAME

DATE of Professional Development

IMPORTANT NOTE: Principal must determine fund source for applicable costs.

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of PD

Checklist�Section 2

Request for Leave submitted in advance; submission IS NOT approval.

Attach documentation applicable to request for leave.

Enter details about request for leave.

IMPORTANT NOTE: Principal must determine fund source for applicable costs.

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Email #1 – Confirmation of leave form submission

Email #2 – Leave approval

Checklist�Section 3

Enter absence in Frontline (Kelly Services) AFTER receipt of APPROVED leave form.

Enter notes in NOTES TO ADMINISTRATOR box.

IMPORTANT NOTE: Principal must determine fund source for applicable costs.

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Checklist�Section 4

Submit requisition AFTER receipt of APPROVED leave form.

• Attach leave form
• Attach agenda and CIP docs for federal funds
• Include hotel cost if applicable and attach hotel confirmation email

IMPORTANT NOTE: Principal must determine fund source for applicable costs.

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Checklist�Section 4 (cont.)

• Include registration fee if applicable and include registration form
• Include estimated costs for mileage and meals reimbursement
• Include cost for substitute(s) if applicable

IMPORTANT NOTE: Principal must determine fund source for applicable costs.

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IMPORTANT

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Contact your school secretary/bookkeeper for assistance if needed.

IMPORTANT

IMPORTANT

IMPORTANT