enFocus Phase 3 Re-Opening

April 30, 2021

Policy Overview

Phase 3 for enFocus

Policies for enFocus - Phase 3

Social Distancing/Protective Equipment

• Maximum of 15 people at SB office
• Maximum of 10 people at the Elkhart office

​

• You can’t come in if the office is at capacity
• If you need to pick something up, plan around off-hours/capacity of the office.

​

Policies for enFocus - Phase 3

Social Distancing/Protective Equipment

• A face mask will be required upon entry and any time you are moving about the office - Leaving to take a phone call outside, going to the restroom, etc.
• When you are in a stationary spot and have a distance greater than six feet between you and your coworkers, you may remove your face mask.

​

South Bend Office Layout - Lower Level

Lower Level capacity = 20

Anytime entering office, use sanitizer

Individual Workstation (Tableau/ HIPAA work)

​

South Bend Office Layout - Mezzanine Level

Upper Level capacity = 7

​

TV

Elkhart Office Layout

White Board

TV

TV

ETHOS capacity = 10

enFocus policy - Phase 3

Social Distancing/Protective Equipment

• All staff can work from office and can sign up to come in through a Google Sheet monitored by LT/SYF member
• We will hold some full team events in-person
• Team members are not required to come into the office during Phase 3

​

​

​

enFocus policy - Phase 3

Social Distancing/Protective Equipment

• A weekly signup sheet will be sent out Mondays at 8 AM
• You must sign up on the signup sheet even if we’re not close to capacity! (We need it for contact tracing, just in case)
• Please don’t delete anyone from the list!
• If you don’t hear from us, you’re good to come in!
• If you have an extenuating circumstance (no internet, power outage) and the office is at capacity, message an LT member that you need to come in.
• You may be asked to stay home if you are using the office for individual work and we are at capacity.

​

enFocus policy - Phase 3

Social Distancing/Protective Equipment

​

• Hand Sanitizer:
• Will be available at the entrance of both offices and group space.
• Team members are expected to use sanitizer upon every entry to the office. (Coming in for the day, coming back from the restroom, a phone call, etc.)
• Team members are expected to use sanitizer before and after writing on whiteboards
• Whiteboard markers:
• We encourage you to use hand sanitizer before and after you utilize whiteboard markers.

enFocus policy - Phase 3

Social Distancing/Protective Equipment

​

• Kitchen/Microwave Areas:
• Kitchen areas are re-opened. Hard surfaces in the kitchen area will be sanitized weekly (counters, coffee pot, microwave, etc)
• Team members are expected to use sanitizer before and after using kitchen equipment.
• Soft surfaces:
• During Phase 3, soft surfaces, such as our couches and gray chairs, will be usable
• Printers:
• Minimize printing needs
• Use hand sanitizer before and after touching the printers

enFocus policy - Phase 3

Sanitation/Disinfection

• Disinfection with bleach or Lysol wipe at end of each work day
• LT member to wipe down high touch surfaces including
• Door handles
• Desks
• Printers
• Chairs
• Team members to use their best judgment in sanitizing surfaces before/after use

enFocus policy - Phase 3

Vaccination Status

​

All staff members are required to disclose their vaccination status to enFocus

• Current staff have been provided a Google Form to disclose their status
• Future staff will be sent a Google Form upon accepting employment at enFocus

enFocus policy - Phase 3

COVID Exposure

​

If staff members are exposed to COVID-19:

• The staff member must inform an LT member or
• An LT member must inform the staff member

Upon exposure:

• If asymptomatic, fully vaccinated employees will not have to self-isolate
• Unvaccinated or partially vaccinated employees will refrain from all in-person work activities for 10 days from the exposure date (further details on Workforce Contact Tracing slide)

enFocus policy - Phase 3

Guidance for Fully Vaccinated Individuals

​

Fully vaccinated individuals will be held to all the same standards - social distancing, masking, sanitizing, etc - except that they will not be required to self-isolate upon a COVID-19 exposure if asymptomatic.

​

enFocus policy - Phase 3

COVID Testing

​

• enFocus will require staff to be COVID tested when:
• An individual exhibits symptoms lasting longer than 72 hours
• While awaiting COVID results:
• The individual will not be allowed into enFocus workspace and we recommend self-isolation
• Employees must communicate the results of the test with enFocus
• enFocus will protect your privacy. We are requiring these results to extend health protection to other employees who you may have been exposed to.
• enFocus will not share your results broadly
• When communicating to exposed team members, your name will not be used

​

enFocus policy - Phase 3

COVID Negative Test

​

• You may come to the office when you feel better!

​

​

enFocus policy - Phase 3

COVID Positive Test

​

• Take the time you need to feel better!!!
• If you are well enough, you may work remotely
• You may return to the office when:
• 2 weeks have passed since the positive test result AND
• You have not displayed symptoms for the last 72 hours

​

enFocus policy - Phase 2

Workforce Contact Tracing

​

The Google Sheet can serve as documentation for workforce contact tracing should someone from the team become infected

​

enFocus will contact any team members exposed within the last 10 business days and ask them to work remotely for the following 10 business days, monitor their symptoms and temperature.

​

Exposed employees may return to work after 10 business days if they do not display any symptoms, including a lack of fever over 100F.

Timeline

• These policies are in place beginning 5/1/2021

​