Instructions for
CES 2022 Poster Presenters
version 2022.2
Introduction: CES 2022 - The First Hybrid CES Conference
CES2022 is seeking to offer a hybrid format that will hopefully allow some folks to travel to Aarhus, others to meet up locally or regionally in CES hub-lets, and other yet to participate online.
CES 2022 will consist of
Poster presenters, will need to prepare in advance a pre-recorded video of their presentation (in addition to their presentation slides or posters).
On the following pages we prepared a set of instructions for you as a presenter.
If you need help or have questions, please email: support@underline.io
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BEFORE THE CONFERENCE
Before the conference: Checklist
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Presenter... | In person at CES 2022 | Attending CES 2022 remotely | |
Poster presenters |
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Preparing your presentation slides
Prepare your presentation slides to fit the allotted time given on Slide 4.
Poster presenters only: The objective of this step is to have a narrated video presentation to communicate your work to the on-demand event audience. Since your poster pdf will be available there as well, you can choose to prepare a shorter slide deck with only the main purpose and key results. Alternatively, you can skip this step entirely and prepare your video by scrolling through your poster while narrating it and recording your screen and audio.
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RECORDING INSTRUCTIONS
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Preparing to record your presentation: Environment
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Use as quiet an area as possible.
Avoid any sound distractions in the room where you record; avoid background music, sounds from roads, sounds from other rooms.
Turn off the sound and notifications on your phone and computer.
On Windows 10 go to “Focus Assist” and turn it to “alarms only” for the recording.
Backdrop & Attire
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Try to create a professional atmosphere.
An all-white background works well (e.g., a white wall).
A bookcase in the background works well.
Please keep in mind that appearance affects the presentation effectiveness.
Lighting
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When you record, your light source should be in
front of you.
Avoid windows streaming in daylight, or an overhead fixture that may be behind you.
The best light source for recording is indirect natural light so if it is possible, record facing a window.
General rules for artificial light sources:
Audio
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Avoid any sound distractions in the room where you record; avoid background music, sounds from roads, sounds from other rooms.
Having a dedicated microphone will improve audio quality.
Try to avoid using built-in microphones on your
computer, if possible.
We advise you to test before you do the whole recording: you can record the first slide, listen to the recording and if you are satisfied record the presentation.
Recording your presentation
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For recording we recommend two tools that are explained in detail on the following pages.
* There are many other tools for recording your presentation.
You are more than welcome to use your preferred tool if you
have one as long as you adhere to presentation format and
guidelines.
Recommended:
Please use the virtual laser pointer (mouse) when presenting to highlight important information!
Recording your presentation with Powerpoint
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To start the recording process, click on the RECORD tab and then the record button:
After you are done with the recording, please save it in the mp4 format:
Recording your presentation with Screencast-O-Matic
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Watch the “how to” video first:
https://www.youtube.com/watch?v=SJEcbkDfq-Y
After you view the video, access Screencast-o-matic recording app on this link: https://screencast-o-matic.com/register?ph=cYewir6zd
Important:
Please use the above link ONLY to install Screencast-o-matic. This will give you access to pro editing features and will store your video automatically on Underline server.
Screencast-o-Matic FAQ
Q: Do I have to use Screencast-o-matic?
A: It is not necessary to record with our recommended software (Screencast-o-matic). If you are already used to a preferred recording software, you are welcome to use it. In this case, please attach your recording to the form provided in the instructions. Files of up to 1GB can be attached to the form. Please export the video to any of the major formats like mp4, avi, mov or m4v.
Q: When I click on the "Launch Recorder" a download was initiated. It wasn't a web recorder.
A: Yes, small recorder file needs to be downloaded. It's 300kb file. It actually records on your local machine for the
quality reasons / so we're not dependent on someone’s internet connection.
Q: Is there a limitation is screen size. For example, my screen is 1440p. Does that matter? Is it ok to record in 4k?
A: No limitations for recording. It can be recorded in 4k. However broadcast quality on Underline is max full HD / 1920p.
Q: Is there a preference for where the webcam is during the presentation? Bottom right? Top right?
A: No preference, it can be moved. It is in bottom right by default so that's what's usually used.
Q: Is it ok for the authors to use the drawing tools? Does that normally work well?
A: Yes, if they want to. They can easily add this also after the recording (editor is included).
Q: Is there a way to adjust the webcam size. I can only seem to get full screen.
A: You can adjust the size and position after you recorded, in the editor.
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Screencast-o-matic works with Windows and Mac, but it does not work on Linux systems. If you are using Linux, we recommend recording with OBS (https://obsproject.com/). Contact us for help if you are recording on Linux.
Submitting to Underline.io
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Please complete your presentation submission form and upload your video presentation by Sept 16th, 2022:
Poster Presenters: https://ces2022poster.paperform.co/
Please prepare the additional information below prior to uploading your video presentation. Enter your information as it appears in the submission site:
If you have any questions, please contact Underline: support@underline.io
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DURING THE CONFERENCE
During the conference: Checklist
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Presenter... | In person at CES 2022 | Attending CES 2022 remotely |
Poster presenters |
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During the conference: Virtual Poster Presenters
You will receive an individual page on Underline.io where your poster, video and other meta data will be listed.
Each poster page will have a Q&A box on the right-hand side where you can make arrangements with attendees and also answer questions at your own discretion.
Your poster will be available indefinitely. Please check your notifications daily until then and answer questions posted in your Q&A box.
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ON-DEMAND EVENT ON underline.io
On-demand Event Hosted by Underline
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All presenters |
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For additional support and guidance on presentation recording and uploading,
please contact: support@underline.io