Association of Student Activities

Fall 24 GBM

Sign In

• Only ASA groups need to sign-in
• Individuals may represent up to 5 separate ASA student organizations
• Please fill out the form separately for each group being represented
• Individuals may only vote once in elections regardless of representation

https://cglink.me/2cy/s715

SOLE Updates

General SOLE Information

• Reminders
• Office Located on the 5th Floor of W20 (W20 500)
• sole@mit.edu
• Weekly Help Hours

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• Staff Update
• Assistant Director for Student Organizations and Programming
• Ana Lucena Navarro (Former Administrative Assistant for the SOLE Office)
• Student Organization Event Registration
• Student Organization Officer Advising
• Student Organization Officer Training
• Collaboration with the Campus Activities Complex (CAC)
• ASA Space and Resource Management Support
• Student Programming Board Advising and Support
• Class Councils, Ring Committee, SEB

tinyurl.com/SoleHelpHours

SOLE Leadership Programs

• Join a cohort of other senior student leaders
• Be paired with a Leader to Leader Mentor
• Reflect on your MIT leadership legacy
• Prepare to transition from the MIT community
• Develop career-focused leadership skills
• Learn how to build community post-grad
• Gain confidence and resilience

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Application Now Open for Spring 25!

Space Committee Updates

Howard Beck ‘25

Office Inspections, Locker Allocations

SOLE, CAC, EHS, and an ASA representative will be inspecting club offices in W20 and Walker over the next 2 days

• Tuesday: 1-3, Walker
• Wednesday: 3-5, W20

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No action requires, just making sure there’s no work order or safety concerns��Also, we believe there’s some unused lockers, and are working with SOLE to allocate them. Keep an eye out for an announcement soon for locker allocations

Public Postering Clarifications

• One poster per group per board
• Posters may be tiled to reach the maximum size (22”x17”)
• Include the sponsoring party name (Group name, DLC name, etc)
• You must include contact information, such as:
• MIT email address
• The name of a recognized organization, as listed on Engage
• You must date your posters either with the date of the event or the date two weeks after the poster was posted

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If you’re ever unsure, feel free to reach out to asa-postering@mit.edu!

Private Postering Boards

Keep an eye out for an upcoming re-allocation cycle!

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If you have a private postering board, the expectation is that you keep your space filled with posters. Space that aren’t being filled may be re-allocated.

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You are responsible for removing posters from your private space - ASA doesn’t know whether other groups have been given permission to use you space!

Group Committee Updates

Colin Clark ‘26

Group Life Cycle

Apply for Recognition

Receive ASA Recognition

Complete Re:Registration

3 Months

Derecognized

Repeat Yearly

Failed to Meet Requirements

Re-apply for Recognition

Application for Recognition

Apply for Recognition

ASA Voting

Group Completes Registration

Due this Friday btw

SOLE/OGC Review

October

November

December

Application for Re:Registration

Submit Application

Review Process

Submit Any Corrections

Freeze Period #1

Freeze Period #2

Re:Registered!

Re:Registration Statistics

387�Total Groups

328�Re:Registered

31�Derecognized

28�Exempt

105�Derecognized Last Year

Questions? Concerns?

asa-groups@mit.edu

Treasury Committee Updates

Elections

Colin Clark ‘26

Groups Chair

https://cglink.me/2cy/s716

https://cglink.me/2cy/s716

Open Floor

Discrimination Complaints

ASA cannot handle issues regarding discrimination, hazing, and harassment.

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Reach out to MIT’s Institute Discrimination & Harassment Office or the Title IX office! They have the resources to help and support you.

Feedback/Comments in General!

A survey will be sent out in an ASA Official, but the link is here!

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https://cglink.me/2cy/s708