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Timeline Topics

1st Quarter

July, August, September

2023-2024 School Year

Revised 9/29/2023

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Usage Statement

These materials are the property of the Director ESC Collaborative Project and may not be reproduced without the express written permission of your Regional Educational Service Center, except under the following conditions:

Texas public school districts, charter schools, and Education Service Centers may reproduce and use copies of the Materials and Related Materials for the districts’ and schools’ educational use without obtaining permission.
Residents of the state of Texas may reproduce and use copies of the Materials and Related Materials for individual personal use without obtaining written permission.
Any portion reproduced must be reproduced in its entirety and remain unedited, unaltered, and unchanged in any way.
No monetary charge can be made for the reproduced materials or any document containing them; however, a reasonable charge to cover only the cost of reproduction and distribution may be charged.
Information is updated periodically; it is the responsibility of the user to ensure contents are current and accurate.

If you have questions or need additional information, please contact your local ESC Special Education Liaison.

Please note that timeline compliance requirements are subject to change. It is the responsibility of the LEA to comply with official compliance requirements in accordance with the TEA.

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Objectives

Provide information regarding required activities, timelines and recommended procedures to help ensure compliance and program fidelity.
Introduce common vocabulary terms associated with the referenced activities.

Note: Any slide with a indicates that additional information or links can be found in the notes.

NOTES

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Educational Awareness & Appreciation

July 4	Independence Day
July 26	National Disability Independence Day
September 4	Labor Day
September 4-8	National Substitute Appreciation Week
September 8	World Physical Therapy Day
September 18-24	Deaf Awareness Week
September 20-27	International Week of the Deaf
October	National Principal Month
October 2	School Custodian Appreciation Day
October 16	National Boss’s Day

2023-2024

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Review budget expenditures.
Review staff time and effort submissions.
Review/revise staff job descriptions to reflect current duties.
Monitor evaluation timelines.
Submit non-ed fund reimbursement request to ESC as needed.
Engage in Child Find Public Awareness campaigns.
Complete applications for nonpublic and/or residentially placed students throughout the year, as needed, but within 30 days of placement.
Document & submit SHARS services for billing.
Continue to promote and validate RF Tracker data as sped students enter and exit residential facilities at least monthly, if applicable.

Update facilities in AskTED for RFT.

Check Student Assessment Testing Calendar for deadlines/windows.

Contact your local ESC for additional information.

Monthly Reminders

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88th Texas Legislature

The 88th Texas Legislature, Regular Session, convened on January 10 and adjourned May 29.

The Texas Education Agency (TEA) is currently working to update existing and develop new guidance and resources to address these newly passed laws.

Listing of special education-related house bills (HB) and senate bills (SB) that passed

(Update to HB 3928)

News!

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July: Assessment

Review testing results (TELPAS, STAAR, & EOCs)	Texas Assessment Platform Spring 2023 STAAR Reporting Resources
June EOC STAAR Reports	District: July 19, 2023 Student Portal: July 24, 2023 Final Accountability Reports: August 31, 2023
Begin plans to meet the requirements of Accelerated Instruction & Intensive Program of Instruction	Accelerated Instruction Be aware of changes!(HB 1416)
Review assessment calendars and resources for 2023-2024 school year.	2023-2024 Testing Calendar 2023-2024 Calendar of Events Student Assessment Directory Accommodations Resources (2022-2023) As sessments for Students with Disabilities

NOTES

This Week in Performance Reporting (TEA)

HB1416 and Accelerated Instruction Update

Accelerated instruction requirements were modified by House Bill 4545 of the 87th Legislature and recently updated with the passage of House Bill 1416 in the 88th Legislature. TEA guidance and FAQs have shared that TEA intends to propose rules that utilize the “Low Does Not Meet" and "High/Does Not Meet" performance levels for State of Texas Assessments of Academic Readiness (STAAR®) Math and RLA that were created as a part of the 2023 A-F Refresh for measuring Academic Growth in the School Progress Domain. Performance Reporting shares the raw scores and scale scores associated with high and low performance level designations on the 2023 Development page . Additionally, Performance Reporting has created a guide for districts to access 2022 accelerated learning rates in their Preliminary 2022 What If reports and student listings. This guide is located within TEAL.

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July: Budget, Finance & Purchasing

New IDEA Grant Fiscal Year Begins

Continue working on Special Education Grant Applications, if not already completed.

NOTES

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July: Budget, Finance & Purchasing

Run expenditure reports to ensure cadence of expenditures and correct coding
Review IDEA-B LEA MOE budgeting resources and template
Continue Proportionate Share activities related to:

Consultation & Services Plans
Calculation
Limitations
Note: Consultation assurances are REQUIRED in the IDEA Grant
Additional Resources:

Proportionate Share Legal Framework
Children in Private Schools Legal Framework
Funding Spotlight (Scroll to Proportionate Share section)

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July: Budget, Finance & Purchasing

Look for Indirect Cost Rate (ICR) Notification Letters in GFFC Reports and Data Collections (TEAL)

Effective 7/1/23 - 6/30/24
2024 Indirect Cost Rates
TAA 6/14/23

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July: Budget, Finance & Purchasing

Look for High Cost Funds (HCF) Award Notifications in eGrants

Notification of Award sent via email by: First business day in July
View Final Pro-Rated Award Amounts on the HCF application home page, after the email notification is sent

Instructions for Viewing HCF Payments (Updated May 2023)

Reimbursements are made directly to LEAs via direct deposit
Additional Resources:

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July: Data, Monitoring & Compliance

Topic	Action	Deadline
Residential Facilities Tracker	Complete/Submit	DUE: July 20, 202 3
PEIMS Summer Collection	Resubmit, if needed	DUE: July 20, 202 3
SPPI 11: Timely Initial Evaluation & SPPI 12: Early Childhood Transition	Complete/Submit Data Collection Period: July 1, 2022- June 30, 2023	DUE: July 27, 202 3

NOTES

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July: Data, Monitoring & Compliance

Topic	Action	Deadline
SPPI 7: Preschool Outcomes & SPPI 13: Secondary Transition	Continue Entries Data Collection Period: July 1, 2022- June 30, 2023	UPCOMING DEADLINE: August 11, 2023
Special Education Self-Assessment	Continue work on Special Education Self-Assessment ALL 23 areas must be completed	OPENS in ASCEND: April 28, 2023 UPCOMING DEADLINE: October 6, 2023

NOTES

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July: Data, Monitoring & Compliance

Topic	Action
Legal Framework	New SPED Directors Contact local ESC to apply for Legal Framework Administrator access
TEAL	Review contacts and update as necessary Apply for Applications as needed Consider: Accountability, ASCEND, SPP, eGrants, GFFC, PEIMS Edit+, TSDS for Core Collections (ECDS, RFT, SELA, SPPI-11, 12, 14, etc.)
AskTED	Review AskTED contacts & update as necessary through your district or charter AskTed administrator AskTED Q&A

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July: Data, Monitoring & Compliance

Confirm that the LEA student handbook includes the statement in English and Spanish for students receiving interventions that may need services.

Right to Information: TEA is required to provide school districts and charter schools a written statement of the options and requirements for providing assistance to students who have learning difficulties or who need, or may need, special education services (Texas Education Code §26.0081).

The statement must explain that a parent may request an evaluation for special education or Section 504 services at any time.
Parents must receive the statement in a written format every year.
A school may include the statement in the student handbook, or a school may disseminate the statement through other means such as a letter or newsletter to each parent and ensure that each parent receives a copy.

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July: Data, Monitoring & Compliance

Coordinate with LEA administration to meet requirements of SB 1153

Notice is provided to parents in English and Spanish when their child receives interventions.

Review the Special Education Required Postings, and ensure all required postings are located on your LEA website.

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July: Data, Monitoring & Compliance

Legal Framework Operating Procedures:

Confirm required elements are in Operating Procedures
Reference sample templates in Legal Framework administrator site
Ensure links are up-to-date and functioning

Training: TEA Guidance on Policies and Procedures & Legal Framework Update

LEAs engaging in Cyclical Monitoring: The Department of Review & Support will review LEA Policies and Procedures located in the Legal Framework.

NOTES

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July: Data, Monitoring & Compliance

SPED Self-Assessment in TEAL-ASCEND	OPENS in Ascend: April 28, 2023 UPCOMING DEADLINE: October 6, 2023

*Contact your ESC Special Education Liaison(s) for support & training needs.

Continue engaging in the Special Education Self-Assessment process.

NOTES

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July: Operations & Program

Review/revise MOUs, forms, etc. based on updated processes, procedures, and practices.
For students placed by the ARDC in a nonpublic placement during the 22-23 SY, ensure Residential Applications are complete. DUE: 7/3/23

NOTES

Communication from TEA on 6/16/23:

This is a reminder that the 2022-2023 Non-Public Residential APEX application closes on July 3, 2023.

The 2022-2023 Non-Public Residential APEX application is required to notify TEA of nonpublic residential placements that occur between 8/1/22 through 7/31/23.

If your 22-23 application is in Pending status or Clarify status, please resolve the issues and submit the application as soon as possible. Select the plus sign next to Notes at the lower portion of the student application page to view notes/communication from TEA staff, if applicable

If you need to submit an amendment to make changes to a 22-23 application in Finalized status, such as revising data due to a change in placement, please submit the amendment as soon as possible

It is highly recommended to submit the application or amendment as soon as possible, prior to the deadline, in case the application or amendment will require clarification.

Although the application will close at 11:59 p.m. on 7/3/23, TEA staff will not be available for technical assistance after 5:00 p.m. Therefore, LEAs are encouraged to submit prior to the close of the business day.

Please review the APEX User Manual for application instructions (Submitting Clarifications begins on page 26. Amending Applications begins on page 28.): https://tea.texas.gov/sites/default/files/apex-user-manual.pdf

If you have any questions, please email: NPDayandRes@tea.texas.gov

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July: Operations & Program

Review processes for collecting data required for the summer ESY services PEIMS submission (UPCOMING DEADLINE: August 31, 2023)
Verify the list of special education graduates.

Include summer graduation data
Verify IEP continuers and coding
Verify graduation requirements & graduation codes

Complete special education electronic IEP program EOY and BOY procedures & ensure data connection to vendor is re-established after July TSDS rollover.
Begin planning ARDC meetings for the beginning of the year.

Consider summer enrollment, transfers, completed evaluations, etc.
NEW! Adopted Amendment to 19 TAC §89.1050

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July: Operations & Program

Review and revise, if necessary, summer enrollment & transfer procedures with other departments (i.e., transportation, registration, etc.) to ensure compliance with 19 TAC §89.1050.	NEW! Adopted Amendment to 19 TAC §89.1050 Legal Framework - Transfer Students
Verify with each campus enrollment procedures for identification of students with IEPs.	Continue to implement IEP meetings for summer enrollment as applicable. Summer enrollments are not considered transfer students. IEPs are required to be in place and implemented on the first day of instruction.

Locally Developed Internal Controls for Summer Enrollment & Transfer Students

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July: Personnel

Review resignations & new hires (45 day rule).

CONFIRM 45 days with HR, as many LEAs have early August start dates for the 2023-2024 SY.
Follow LEA policies and procedures.

Review/revise staff job descriptions as needed.
Project and assign staff for the upcoming school year.
Develop staff caseload assignments.
Review the Scheduling & Staffing Special Education Spotlight for additional resources.

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July: Personnel

Provide summer professional development.
Finalize plans for onboarding activities.
Finalize PD plans for Fall 2023 and Spring 2024.
Review the Training Special Education Spotlight for additional resources.

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August: Assessment

Continue to review final testing results (TELPAS, STAAR, & EOCs)	Texas Assessment Platform Spring 2023 STAAR Reporting Resources STAAR grades 3–8 final assessment reports available for district coordinators as scheduled on August 11.
Ensure Accelerated Learning plans are documented and ready to implement to meet the requirements of Accelerated Learning & Intensive Program of Instruction	Accelerated Instruction/Learning Be aware of changes!(HB 1416) Frequently Asked Questions - HB 1416
Review assessment calendars and resources for 2023-2024 school year.	2023-2024 Testing Calendar 2023-2024 Calendar of Events Student Assessment Directory Accommodations Resources (2022-2023) Assessments for Students with Disabilities

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August: Budget, Finance & Purchasing

Continue working on Special Education Grant Applications, if not already completed.

NOTES

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August: Budget, Finance & Purchasing

Schedule a budget meeting, in consultation with Budget/Finance Department to:

Collect documentation of known allowable exceptions to MOE (current year)
Verify Prior Year PIC 23, 33, 43 Expenditures
Project IDEA-B Revenue Carry Over
Print Summary of Finance
Run Excess Cost Template
Evaluate SHARS reimbursement processes
Verify funding sources for staff
Establish procedures regarding semi-annual certification for federally funded employees, including gathering job descriptions

NOTES

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August: Data, Monitoring & Compliance

Topic	Action	Deadline
Transition & Employment Designee Required Training	Complete required training: The purpose of this training is to give information and tools needed to fulfill the statutory requirements of the TED role for a school district. Anyone new during the 22-23 school year or anyone who did not complete the training during the 21-22 school year are required to complete the training.	Current TEA Learn course may close 8/10/23
Annual Notification of Nondiscrimination regarding CTE	Complete annual notification: Every district providing CTE programs must advise students, parents, employees, and the public that all career and technical education opportunities will be offered without regard to race, color, national origin, sex, or disability.	Prior to the Beginning of the School Year

NOTES

TAA 8/3/23

An English and Spanish version of a sample public notification form, which includes all required elements for complying with this requirement, may be downloaded from the TEA Methods of Administration (MOA) Guidance. Please note, the Guidelines state that if the LEA “contains a community of national minority persons with limited English language skills, public notification materials must be disseminated to that community in its language and must state that the district will take steps to assure that the lack of English language skills will not be a barrier to admission and participation in vocational education programs.” Therefore, if your LEA contains communities who speak languages other than English or Spanish, it also will be necessary for the LEA to prepare and disseminate the required notice in those languages.

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August: Data, Monitoring & Compliance

Topic	Action	Deadline
SPP 7: Preschool Outcomes & SPP 13: Secondary Transition	Complete Submission	Data Collection Period: July 1, 2022- June 30, 2023 CLOSES: August 11, 2023
SPP Clarification Process SPP 11, 12, and 13	Review SPPI Clarification process & take action, as needed. Note: Scroll to the bottom of the page for Clarification Process Resources	OPENS: August 28, 2023 CLOSES: September 12, 2023
PEIMS Extended Year Submission	Submit	DUE: August 31, 2023
Cameras in the Classroom Survey	Complete Survey (21-22 for Context)	August 31, 2023

NOTES

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August: Data, Monitoring & Compliance

Topic	Notes
AskTED	Continue reviewing AskTED contacts & update as necessary through your district or charter AskTed administrator. AskTED Q&A
Special Education Required Postings	Ensure all Special Education Required Postings are located on your LEA website.

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August: Data, Monitoring & Compliance

Topic	Action	Deadline
Legal Framework Assurances	Complete Assurances in Legal Framework Annual Assurances: OSEP Compliance Transition and Employment Designee Directory and Transition and Employment Guide Posting How to Submit the Annual Assurance Statement Submitting the Annual Assurance Statement One-Pager Cameras in the Classroom (Pending) SPP/RDA (Pending)	8/31/23

NOTES

OSEP Compliance

The Individuals with Disabilities Education Act, also known as IDEA, is a federal law that gives eligible students with disabilities the right to receive special education services and assistance in school. To be eligible for special education services, a student with a disability must need instruction that is specially designed to meet the student's unique needs based on that disability. The process and procedures for initiating a referral for evaluation for special education services are found in the Individuals with Disabilities Education Act (IDEA) and TEC Sec. 29.004.

Transition and Employment Designee Directory and Transition and Employment Guide Posting

In accordance with the Texas Education Code (TEC), §29.0112(e} {Transition and Employment Guide) and §29.011(b) (Transition Planning), districts or shared service arrangements (including open enrollment charter schools per TEC 12.104{2){F)) are required to:

Post the Texas Transition and Employment Guide (T&E Guide) on the district's website.
Provide written information and, if necessary, assistance to a parent regarding how to access the electronic guide at the first Admission, Review, and Dismissal (ARD) committee at which transition is discussed.
Designate at least one employee as the Transition and Employment Designee (TED) to help coordinate transition and employment services for students served by special education.

The TED is responsible for providing information and resources about effective transition planning, services, and interagency coordination to ensure that local school staff communicates and collaborates with:

Students with disabilities and their parents; and
As appropriate, local and regional staff of the Health and Human Services (HHS) Commission, Texas Workforce Commission (TWC), Department of State Health Services (DSHS), and Department of Family and Protective Services (DFPS).

The TED will participate in the minimum training guidelines, as required.

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August: Data, Monitoring & Compliance

Legal Framework Operating Procedures:

Confirm required elements are in Operating Procedures
Reference sample templates in Legal Framework administrator site
Ensure links are up-to-date and functioning

Training: TEA Guidance on Policies and Procedures & Legal Framework Update

LEAs engaging in Cyclical Monitoring: The Department of Review & Support will review LEA Policies and Procedures located in the Legal Framework.

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August: Data, Monitoring & Compliance

23-24 Cyclical Monitoring Policy Review Schedule

Cycle 5, Groups I, II, and III

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August: Data, Monitoring & Compliance

SPED Self-Assessment in TEAL-ASCEND	OPENS in Ascend: April 28, 2023 UPCOMING DEADLINE: October 6, 2023

*Contact your ESC Special Education Liaison(s) for support & training needs.

Continue engaging in the Special Education Self-Assessment process.

NOTES

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August: Operations & Program

Beginning of the Year Child Find Activities:

Public awareness campaign to include, but are not limited to: parents/families, daycares, summer camps, physicians and medical clinics, religious institutions, private schools, homeschool parents, juvenile facilities, etc.
Annual parent notification of the options and requirements for assisting students who may need special education services
Coordination with other agencies, such as Early Childhood Intervention (ECI)
Additional information can be found in the Child Find Special Education Spotlight.

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August: Operations & Program

Locally Developed Internal Controls for Summer Enrollment & Transfer Students

Review and revise, if necessary, summer enrollment & transfer procedures with other departments (i.e., transportation, registration, etc.) to ensure compliance with 19 TAC §89.1050.	NEW! Adopted Amendment to 19 TAC §89.1050 Legal Framework - Transfer Students SPED Spotlights - Transfer Students
Verify with each campus enrollment procedures for identification of students with IEPs.	Continue to implement IEP meetings for summer enrollment as applicable. Summer enrollments are not considered transfer students. IEPs are required to be in place and implemented on the first day of instruction.

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August: Operations & Program

Reconcile special education data with the student information systems (SIS) and student records.
Review & verify accuracy of special education data and records, such as:

IEP dates
Evaluation timelines
Student schedules (frequency & duration)
Instructional arrangements
Related services
Intensive Program of Instruction/Accelerated Instruction Plans

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August: Operations & Program

Generate student FIE/Annual ARD due date lists.
Create student lists for transition requirements.
Create student lists for adult student and transfer of rights.
Share relevant IEP information (accommodations, BIPs, goals, etc.) prior to the first day of class with staff, including the transportation department, as applicable.
Implement procedures to verify services begin the initial day of instruction.

Ensure IEP services match student schedules.

Consider having campuses return reports to Director’s office.
Consider review of attendance logs and/or SHARS billing reports.

NOTES

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August: Operations & Program

Distribute pass codes for alarm, copier, software, phones, etc. per LEA procedures
Provide staff with district/campus calendars & schedules.
Share with appropriate staff the sign up instructions for the Special Education Leadership Calendar.

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August: Personnel

Review staffing assignments based on current data.

Follow LEA guidelines regarding staffing assignments, reallocations and/or requests for additional staff.
Work with Human Resources to verify that teacher certifications meet requirements of current assignment(s).
Support campus administrators in balancing class enrollment.

Generate list of employees paid by IDEA-B funds and follow procedures regarding semi-annual certification for federally funded employees.

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August: Personnel

Audience: New Personnel Administrators Transportation (bus drivers and paraprofessionals) Substitute teachers	Related to: SPED Updates/Operating Procedures & Practices Training for staff per IEP requirements Confidentiality IEP Software IEP Development De-escalation/restraint Child Find

Provide professional development

Retain agendas and attendance for all sessions.
Refer to the Training Special Education Spotlight for additional training information.

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September: Assessment

Topic	Resources
Document Accelerated Learning & Intensive Program of Instruction Plans	Accelerated Instruction/Learning Be aware of changes! (HB 1416) Frequently Asked Questions - HB 1416
Review assessment calendars and resources for 2023-2024 school year	2023-2024 Testing Calendar 2023-2024 Calendar of Events Student Assessment Directory Accommodations Resources Assessments for Students with Disabilities UPDATED! STAAR Alternate 2 Participation Requirements
Review upcoming timelines for data submissions & assessment guidance	Texas Assessment: Important dates

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September: Budget, Finance & Purchasing

Complete Grant Application

NOTES

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September: Budget, Finance & Purchasing

Run Beginning of the Year Line Item Budget Report (All Funds).
Begin Operations of State/Local Budget for those on a September 1 budget cycle.
Retain SPED staff schedules.

Note: This is mandatory for staff who are state and locally funded.

2023-2024 Nonpublic Day & Residential Applications Open: September 1, 2023

All Nonpublic Day and Residential applications and High Cost Fund applications are completed in APEX

Funding Explanations: Nonpublic Day | Nonpublic Residential
High Cost Fund Information and Application
APEX User Manual

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September: Budget, Finance & Purchasing

Begin submitting applications for current year non-educational community based funds, and continue each month as needed.

Contact your local ESC for additional information.

Non-Ed Expenditure Prior Year report and final reimbursement request is due.

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September: Data, Monitoring & Compliance

Take action on S PPI 11, 12, and 13 Clarifications, as needed.

OPENS: August 28, 2023
CLOSES: September 12, 2023
TAA JULY 2023
Special Education Spotlight Topic SPPI

TSDS Core Collections: ready to promote September 11, 2023

Special Education Language Acquisition (SELA)
RF Tracker
SPPI-14
Class Roster
Child Find

Additional Core Collections information can be found HERE.

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September: Data, Monitoring & Compliance

23-24 Cyclical Monitoring Policy Review Schedule

Cycle 5, Groups I, II, and III

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September: Data, Monitoring & Compliance

SPED Self-Assessment in TEAL-ASCEND	OPENS in Ascend: April 28, 2023 DUE: October 6, 2023

*Contact your ESC Special Education Liaison(s) for support & training needs.

Continue engaging in the Special Education Self-Assessment Process.

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September: Data, Monitoring & Compliance

Collect and review ESY student recoupment data

no later than 8 weeks from the first day of school

Monitor student progress and distribute IEP progress reports.
Monitor 30 school day 20 school day ARD timelines for transfer students.

See August 3, 2023 TAA

If available, review RDA unmasked reports in TEAL Accountability Application

2023 TBD

Prepare for the upcoming PEIMS snapshot date.

UPCOMING DEADLINE: October 27, 2023

NOTES

Student Progress:

Excerpt from Question and Answer Document Individualized Education Program (IEP) Measurable Annual Goals

1.29 How often should reports of progress toward mastery of annual goals be provided to parents/guardians? Although it is common practice to provide IEP progress reports on the same grading cycle that is used for report cards, the reporting of IEP goal progress is distinct and different than the issuing of grades and report cards and should be determined by the ARD committee on an individual student basis. IDEA requires that the student’s IEP include a description of how the child’s progress will be measured and “when periodic reports on the progress the child is making toward meeting the annual goals (such as through the use of quarterly or other periodic reports, concurrent with the issuance of report cards) will be provided.” (34 CFR §300.320 (a)(3)). The examples provided by IDEA include some possibilities that ARD committees can consider, but the ultimate decision regarding when progress will be reported is up to the ARD committee to determine and describe in the IEP.

1.30 How should progress be reported in periodic IEP reports provided to parents? Progress should be measured and reported in the same manner as the goals (and associated objectives) are measured. For example, if the goal/objective states that the child will master a goal/objective 4 out of 5 times, then report progress in that same way (i.e., how many times out of 5 the student is able to accomplish the goal/objective). If the goal/objective is written as a percentage, then report progress as a percentage. Notations such as “progress being made” or “continuing” are not adequate for reporting progress.

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September: Data, Monitoring & Compliance

Topic	Notes
Reminder! AskTED	Continue reviewing AskTED contacts & update as necessary through your district or charter AskTed administrator. AskTED Q&A
Reminder! Special Education Required Postings	Ensure all Special Education Required Postings are located on your LEA website.

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September: Operations & Program

Non-Public Day & Non-Public Residential Application

OPENS: September 1, 2023
Resources:

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September: Operations & Program

Continue reconciling electronic student lists with student folders and PEIMS.
Continue comparing student schedules with IEP special education services for accuracy.
Verify:

Related service provision
SHARS submissions
Prescriptions for OT, PT, Speech, etc.

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September: Operations & Program

Topic	Notes
Senate Bill 2304 Texas Driving with a Disability Program	Ensure implementation of SB 2304 Effective 2023-2024 school year The information must be provided to each student who is 16 years of age or older and annually until the student’s graduation from high school or 21st birthday. Document within your IEP Potential resource from the Office of Greg Abbott
HB 3928 Key Practice Changes to Dyslexia & Information Related to Initial Evaluations Following DAEP Placement	Ensure implementation of HB 3928 Effective 2023-2024 school year Impact dyslexia evaluation, identification, and instruction Require LEAs to provide information to a student’s parent about the process for requesting a special education initial evaluation when a student is placed in a disciplinary alternative education program (DAEP) and when a student is transitioning back to their regular campus after a DAEP placement. Brief overview video Overview of Special Education for Parents HB 3928 FAQ

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September: Personnel

Follow established procedures regarding Time and Effort reporting.

Collaborate with campus administration regarding:

Professional development
Special education teacher observations
Technical assistance and support
Growth plans

Continue reviewing staffing assignments based on operational needs.
Follow LEA guidelines regarding staffing assignments, reallocations and/or requests for additional staff

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Vocabulary

45 Day Rule – A teacher wishing to resign must do so prior to 45 days before the first instructional day of the school year; if a teacher wants to resign fewer than 45 days before the first day, he/she must obtain permission from the district. Failure to comply could be considered contract abandonment and could result in certification sanctions.

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Vocabulary

ARD Committee – Admission, Review, and Dismissal Committee (also referred to as the ARDC). This committee is composed of a child’s parent(s) and specific school personnel involved in the child’s educational program. The ARD Committee determines eligibility to receive special education services and develops the individualized education program (IEP) for the child. This committee is the IEP team as defined in federal law.

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Vocabulary

Ask TED – The Texas Education Directory of personnel for administrative contacts at school districts and charter schools; used to notify schools via email of important deadlines and other information from Texas Education Agency.
BOY – Beginning of Year
eGrants – Special Education Consolidated Grant Application; the online application for districts and charters to apply for federal special education funds.
EOY – End of Year

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Vocabulary

ESY – Extended School Year; ESY provides IEP services for students with disabilities beyond the regular school year. The need for ESY services is determined on an individual basis by the child’s ARD committee using formal and/or informal data. To be eligible, data must indicate a loss or regression in critical skills that cannot be recouped in reasonable time.

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Vocabulary

LEA – Local Education Agency. Public school districts and open enrollment charter schools are LEAs.
PEIMS – Public Education Information Management System; encompasses all data requested and received by TEA about public education. Data includes student demographics, academic performance, personnel, financial, and organizational information.

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Vocabulary

RDA – Results Driven Accountability. This is an automated data system that reports annually on the performance of school districts and charter schools in selected program areas (Emergent Bilingual, Other Special Populations, & Special education)

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Vocabulary

Residential Facility Tracker (RFT) - This is an application in TEAL under the TSDS portal which districts use to report students receiving special education services who reside in residential facilities (RFs). School districts and charter schools are subject to the residential facilities monitoring system (RFM) if they serve students with disabilities who reside in residential facilities within their geographic boundaries or jurisdiction. The definition of an RF, for the purposes of the RFM system, is a facility that provides 24-hour custody or care of students who reside in the facility for: detention, treatment, foster care, or any non-educational purpose. This does not include traditional foster homes licensed by the Texas Department of Family and Protective Services as Foster Family Homes (Independent).

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Vocabulary

State Performance Plan (SPP) - Each state is required to develop a performance plan that evaluates the state's efforts to implement the requirements and purposes of the Individuals with Disabilities Education Act. This plan illustrates how the state will continuously improve upon implementation. School districts and charters are required to submit data for SPP indicators through TEAL.

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Vocabulary

TEA – Texas Education Agency
TEAL – Texas Education Agency Login
Time and Effort (T&E) – The federal time-and-effort reporting requirement comes from Office of Management and Budget (OMB) Circular A-87, Attachment B, Section 8h. OMB A-87 requires employees who work on multiple activities or cost objectives to document their time and effort with monthly personnel activity reports (PARs) or through an approved "substitute system” of reporting.

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Additional Resources & References

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Please contact your local ESC for additional support.