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FACILITATOR MEETING #10

MAY 5, 2025

Presented by:

Shannon Bentley

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Note:

Students in a full year course must complete the Semester 1 work by the term end date.

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Students cannot complete Semester 1 work during Semester 2 for traditional courses or Quarter 1 work during Quarter 2 for block courses.

ACCESS

2024-2025

Course Calendar

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ACCESS materials should not be copied, shared, or reproduced without the written permission of ACCESS.

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Posting ACCESS course materials violates ACCESS copyright and may result in consequences from ACCESS and the local school/school system.

ACCESS Intellectual Property and Copyright.

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Posting ACCESS information on websites, such a Course Hero, is copyright infringement Report Copyright Infringement Issues to ACCESS by using the online form, ACCESS Copyright Infringement Reporting Information.

Procedures for the Violation of the Acceptable Use of AI

Please share this information with students.

ACADEMIC INTEGRITY

AI POLICY

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FACILITATOR SCHOOLOGY LOGIN

    • Log in to your LEA Instance of Schoology.
    • Click the arrow next to your name in the upper right-hand corner.
    • Click on Settings.
    • Click on Link Account.
    • Enter the username and password of the account you want to link.
    • Both accounts will appear
    • To switch between accounts, click on your name in the upper right-hand corner and click on the arrow. The green check mark will show which instance you are in.

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Who is your backup

facilitator?

    • ACCESS Schoology web address
      • accessvl.schoology.com
    • Facilitator training must be completed before you will be linked to students.

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    • You may have multiple Schoology accounts:
      • Your School’s Schoology
      • ACCESS Schoology
        • accessvl.schoology.com
      • Teaching & Learning Schoology
        • alsde.schoology.com

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Email mcaccesshelp@madisoncity.k12.al.us for facilitator training information.

LINKING SCHOOLOGY ACCOUNTS

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FACILITATOR ADVISORY DASHBOARD

5. Click the Grades tab. You can download the Student Report. It will displace a list of the student’s grades.

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6. Click each course for grade details.

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  1. Log in to accessvl.schoology.com

2. Go to TOOLS>>ADVISOR DASHBOARD

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3. Search the name of the student (type first or last name)

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4. A summary of the student’s current courses will show.

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JOIN the Facilitators’ Group – Access Code: 6KH6-Z2FS-7DWK9

**For a student average in a course, log in to PowerSchool Cross LEA grades to see averages. Instructions

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STUDENTS’ SCHOOLOGY LOGIN STEPS

Link to Schoology Login Flyer

Log In Directions:

For the 2024-2025 school year, the username for the student will be their SSID number. This is the 10-digit number on their student record.

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(Student: Mickey Mouse)

The password will be the following combination:

(all lowercase)

First two characters of first name

First two characters of last name

Last two characters of first name

Last two characters of last name

(New Accounts add 2024 to the end of the password)

Select Log in Button

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All classes are on ACCESS Schoology.

The web address is accessvl.schoology.com.

1234567890

mimoeyse

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“PRIVATE ACCESS” ERROR MESSAGE

Link to Schoology Login Flyer

Students will get this error, if they try to access Materials but have not completed the Student Orientation activities in each course.

Students must complete BOTH of the following activities:

    • ACCESS Student Orientation Acknowledgment
    • Student Information

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Students will download, complete the Student Information sheet, save, and submit the completed assignment before Materials will be available.

Students must do this for each ACCESS course they take.

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STUDENT GRADES

Students will NOT be allowed to work in S1 of a course after the S1 grade has been pushed. Please ensure students complete work by the end date.

Are located in PowerSchool.

Are visible in ACCESS Schoology

Will NOT populate into your school’s progress reports.

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Can be viewed in PowerSchool the day after the push date.

If they request a progress report, please follow your school district’s policy on sending grades electronically.

ACCESS Running

Averages

ACCESS Daily Grades

ACCESS Final Grades

Parents

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HOW TO READ STUDENT GRADES

F1 grades are not final until the class has ended.

S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of S1 and S2

F1 = running average and final grade

S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of

S1 and S2

F1 = running average

and final grade

Traditional (Tda) Classes

Fall (FS) & Spring (SS) Semesters

Fall (Fa) & Spring (Sp)

Blocks

Q1, Q2, Q3, Q4

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STRUGGLING STUDENT TIPS

    • If students are struggling, and need assistance with getting back on track, please reach out to the Support Center.
    • We are happy to set up/attend conferences-both in person and virtual with struggling/failing students.
    • Check the Unit Checklist and begin working on assignments with the most points to bring grade up quickly.

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Email the Parent

Reach out to their coach if the student is on a team.

Provide early or late testing for the student.

Pull the student from a class they are passing.

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BEGINNING KINESIOLOGY

Requires students to complete the Physical Fitness Test on campus with a P.E. teacher trained in APFA test administration.

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CAREER PREPAREDNESS

Counselors will need to provide students with login information to Alabama Career Planning System website.

A component of the CTE courses must be completed on the school’s campus. The LEA is responsible for giving the CRI Assessment for CTE courses.

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HEALTH EDUCATION

Requires the school to provide hands-on CPR & AED training to students enrolled in the course. (Facilitators must request the password from the teacher once the hands-on CPR & AED training has been completed by the student.)

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US GOVERNMENT & CIVICS ASSESSMENT

A component of the Government Course must be completed on the school's campus. The LEA is responsible for giving the Civics Assessment for High School Government courses.

LEA COURSE REQUIREMENTS

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    • Student completes Student Orientation: Acknowledgement Quiz AND Student Information Sheet

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    • Student takes Unit 1 Test. (NOTE: Password must be entered by Facilitator.)

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    • After taking the Unit 1 Test, the student may move on to Unit 2, regardless of score.
      • Students must move through the Term in order, but can take all pretests without earning a passing score.

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    • If a student scores a 350 after their first 2 attempts, the teacher will excuse ALL of the assignments for that unit and enter the score in the Test Passed column in their Gradebook. (This item is unpublished, and not visible to students.)

CREDIT RECOVERY

    • Each unit consists of 1,000 points.
      • If student passes pretest after first 2 attempts: Pretest (500 points) + Test Passed (500 points)
      • If student does NOT pass pretest after first 2 attempts: Pretest (500 points) + Unit Lessons (500 points)
    • If a student scores less than 350 after their first 2 attempts, the student may choose to move on to the next unit or submit work in the current unit.
      • Student may request a third attempt at the Unit Test by messaging their teacher.
      • There will be NO work requirement before 3rd attempt is granted.
      • Unit work may NOT be excused if the first 2 attempts are 325 or lower.
    • Earning a 350 or higher on subsequent attempts does NOT excuse the unit’s work!

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IMPORTANT DATES

Last Day of Class

May 16, 2025

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Summer School Dates

June 4 - July 18, 2025

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DISTURBING CONTENT

Teachers

If you see a student with disturbing content on their computer, please reach out to your school’s counselor and/or administration.

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Please follow your school district’s policy on reporting any content where a student may harm themselves or someone else.

Please report to the Support Center as well and we will reach out to the school.

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BEST PRACTICES

Teachers

Know your students

Know the student login pattern

Contact the Teacher

Monitor Students

Attend facilitator meetings

Contact the Support Center

LINK TO DOCUMENT

Phone: 256.774.4609

Email: mcaccesshelp@madisoncity.k12.al.us

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COMMUNICATION

Teachers

Reach out to the teachers with names of students that you facilitate, times of day you have students in class, school calendar, etc.

When communicating with absent students, please do so using ACCESS Schoology Messenger.

Please follow your school district’s policy on communicating with parents electronically.

Include as much information as possible, student name, course name, teacher name, issue the student is having and any screenshots, if available.

Teachers

ACCESS Students

Parents

Support Center

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ACCOMMODATIONS

As the facilitator, it is your responsibility to communicate with the ACCESS teacher concerning any school-based accommodations that need to be made for the student(s). This includes but not limited to large-font/screen enhancement, read aloud tests, etc.

Accommodations are processed through PowerSchool Special Programs.

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If a student has accommodations and not receiving them, please contact the Support Center.

Please monitor expiration dates and upload any new documents as needed.

Each August accommodations must be uploaded again as the system is wiped clean in July.

Once the accommodation is uploaded, the ALSDE program will trigger the MC Support Center to send a Persons Responsible form that teachers must sign.

Please make sure you are familiar with the student’s accommodations.

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ACCESS UNIT TESTS & TERM EXAMS

    • Request passwords from ACCESS teacher.
    • Do NOT share the passwords with the students.
    • Facilitators should enter the passwords for tests & exams.
    • Tests should be completed during class time.
    • Ensure students click the submit button before leaving class.
    • Term exams are part of the coursework.
    • Unit tests and term exams must be completed before school ends on the last day of the course.
    • If students are testing with you after school hours, please send the teacher an email, so the student is not flagged for cheating.

If you need a password, contact the Support Center.

Email: mcaccesshelp@madisoncity.k12.al.us

Phone: 256.774.4609

Do NOT share the passwords with the students.

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Log In Directions:

For the 2024-2025 school year, the username for the student will be their SSID number. This is the 10-digit number on their student record.

(Student: Mickey Mouse)

The password will be the following combination:

(all lowercase)

First two characters of first name

First two characters of last name

Last two characters of first name

Last two characters of last name

(New Accounts add 2024 to the end of the password)

Select Log in Button

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Administrator

Dr. Josh Swindall, Hartselle City Schools

Student

D.P., Scottsboro High School

Madison City 24-25 Stakeholders of the Year

Counselor

Danielle Maples,

North Sand Mountain High School

Teacher

TJ Orr, James Clemens High School Social Studies

Facilitator

Wynette Orr, Hartselle High School

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SUMMER SCHOOL

ACCESS

Facilitators,

Let us know you are serving �in the summer school role.

JUNE 4 - JULY 18, 2025

Summer Hours: M-Th 7am - 5pm

Friday: Email Us

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Phone: 256.774.4609

Email: mcaccesshelp@madisoncity.k12.al.us

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HOLIDAYS

MEETINGS & HOLIDAYS

UPCOMING MEETINGS

Parent Meeting

May 7, 2025 @ noon

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Facilitator Meeting (Summer School)

June 4, 2025 @ 9:00 a.m.

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Parent Meeting (Summer School)

June 4, 2025 @ noon

July 4, 2025

https://www.madisoncity.k12.al.us/Page/9298

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MEET OUR TEAM

CAROLYN HARVEY, COORDINATOR

Success Coaches

Instructional Specialists

Shannon Bentley

Melissa Lee

Jennifer McCain

Ashley Strode

Andrea Wilkinson

Bookkeeper

Lindsey Barrett

Data Support

Sheri Smith

Macie Couey, Special Populations

mlcouey.ne@madisoncity.k12.al.us

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Charlene Deakyne, Math

ckdeakyne.ne@madisoncity.k12.al.us

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Kim Holmes, ELA

kaholmes@madisoncity.k12.al.us

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In-person & virtual sessions

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What’s Coming in 2025-2026?

New ACCESS Courses

Career Technical Education

Data Analytics

Economics and Financial Services

Food and Wellness

Foundations in Education

Foundations in Health Science

Medical Terminology

Safety and Health Regulations

8th Grade

Introduction to Cybersecurity (Half)

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Mathematics

Algebra II /Statistics, Honors

Electives

Study Skills/Student Success*Enrichment

**The LEA is responsible for administering the CRI assessments.

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256.774.4609

mcaccesshelp@madisoncity.k12.al.us

www.madisoncity.k12.al.us/access

211 Celtic Drive, Madison, AL 35758

CONTACT US

Our office hours are

Monday - Friday

7:00 a.m. to 4:00 p.m.

FOLLOW US…

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ALSDE ACCESS TWITTER:  @ACCESS.ALSDE

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ALSDE ACCESS FACEBOOK PAGE: CLICK HERE

NAME: ALABAMA CONNECTING CLASSROOMS, EDUCATORS, AND STUDENTS STATEWIDE

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THANK

YOU

FOR ATTENDING

Join us for the summer meeting June 4, 2025 @ 9:00 a.m.