Board of Directors

Executive Officers

• President
• Vice-president
• Finance director

Board Members

• Communications director
• Youth grade school director
• Youth performance and development director
• Sport development director
• Events director
• Community outreach director
• Member at large

AGM 2017

Board of Directors

President

• Chairperson of the board
• Chief executive officer of the association
• Chair of board meetings and AGM
• Exercises supervision and control over the officers and business of the association
• Serve as the spokesperson of the organization
• Act as one of the signing authorities of the organization

AGM 2017

Board of Directors

Vice-president

• Assis the president in the fulfillment of their duties
• Record, keep, and distribute minutes of all meetings
• Produce meeting agenda
• Maintain records of all voting items
• Oversee documentation management of the association
• Provide notice of board meetings to the directors
• Provide notice of general meetings to members of the association
• Act as one of the signing authorities of the organization

AGM 2017

Board of Directors

Finance director

• Have the care and custody of all funds
• Keep accurate, detailed accounts of all receipts and disbursements
• Responsible for drafting the annual budget for the association (subject to approval of the board)
• Act as one of the signing authorities of the organization

AGM 2017

Board of Directors

Communication director

• Maintain and act as a moderator of the association’s electronic mailing list
• Maintain and update the Ultimate NL website and social media channels
• Maintain the general functionality of the association’s internet domain name and maintenance of any email addresses
• Keep apprised of current technologies and practices to recommend the best tools for Ultimate NL
• Ensure any news, schedules, statistic, results, photos, notices of events or other information relevant to the association are posted as appropriate
• Lead media relations at the direction of the board

AGM 2017

Board of Directors

Youth grade school director

• Maintain mailing lists with schools and act as school liaison
• Engage new schools in creating youth programs
• Help in the organization of grade school tournaments
• Organize and direct the provincial school tournaments
• Assist in the management of Storm

AGM 2017

Board of Directors

Youth performance and development director

• Oversee the youth development projects
• Organize and direct youth leagues within the province
• Plan youth performance and development-based clinics throughout the year
• Oversee the development and organization of Storm
• Promote and facilitate the growth of youth ultimate across the province

AGM 2017

Board of Directors

Sport development director

• Oversee clinics across the province
• Oversee coaching certification, development, and maintenance
• Oversee the development of ultimate across the province in accordance with the association’s strategic plan
• Seek new development opportunities to expand the sport within the province

AGM 2017

Board of Directors

Events director

• Organize and direct any social events
• Oversee the organization and running of Ultimate NL tournaments
• Organize regional and provincial qualifying adult tournaments
• Organize regional and provincial qualifying youth tournaments, in conjunction with the youth grade school director
• Assist the youth grade school director with provincial school tournaments

AGM 2017

Board of Directors

Community outreach director

• Maintain an up-to-date volunteer database
• Recruit, assign, and manage volunteers for events
• Select and hire coaches to run youth programming
• Maintain records of background checks for Ultimate NL volunteers
• Maintain records of volunteer hours
• Communicate with volunteers regarding participation in Ultimate NL events and projects
• Facilitate annual Ultimate NL awards program

AGM 2017

Board of Directors

Member at large

• Assist the executive in the running of any programming within Ultimate NL
• Perform other duties as the bylaws or the directors may prescribe

AGM 2017