Welcome and Introductions!
Superintendent/President
Dr. Jenn Capps
And Cabinet
www.cabrillo.edu
Cabinet Introductions
Angela Hoyt
Vice President
Human Resources and Labor Relations
Regina Ip
Director
Marketing & Communications,
Public Information Officer
Ronnette Smithcamp
Confidential Executive Assistant to the Superintendent/President & the Governing Board
Janine Riopel
Interim Dean
Office of Research, Planning, & Institutional Effectiveness
Eileen Hill
Executive Director
Cabrillo Foundation
Dave Reynolds
Interim Associate Vice President�Strategic Enrollment
Robin McFarland
Interim Asst Superintendent/Vice President
Instruction
Blanca Baltazar-Sabbah
Asst Superintendent/Vice President
Student Services
Roy Vasquez
Interim Asst
Superintendent/Vice President
Finance & Administrative Services
Human Resources Department
Prepared & Presented by:
Hilda Montanez
Director of Human Resources
Linda Mejia
Human Resources Coordinator
Samantha Folb
Title IX/Civil Rights Compliance Officer
Our North Star
We are a welcoming community college dedicated to providing an equitable, high-quality education. We are committed to helping students meet their career, academic, and life goals, guiding them in becoming culturally responsive leaders, effective communicators, and critical thinkers. We work to promote economic liberation and social justice, eradicate structural racism, and foster inclusivity by cultivating an environment of innovative teaching practices, support services, and learning opportunities for all students, especially those from historically marginalized communities.
Vision
Championing our community of diverse learners through innovative education towards economic freedom and social equity.
Mission
The Cabrillo Crew
Our Leadership Structure
Leadership Advocacy and Support
Cabrillo Community College District
Cabrillo Leadership
Cabrillo College Organization Overview
Cabrillo Participatory Governance Committees & Other Committees: www.cabrillo.edu/governance/
Board Policies, Administrative Procedures, & Employee Contracts/Handbooks
Administrative Procedures & Board Policies Boarddocs
What else about your employment at Cabrillo?
Visit the HR Employee Contracts, Handbooks and Resources webpage for links
Human Resources Department Overview
Location
Lower Campus, Bldg. 1550,
just past the Sesnon House on Lower Perimeter Rd.
Hours of Operation
Monday – Friday
9:00 am - 4:00 pm
Appointment or walk-in
Contact
Email: cabrillohr@cabrillo.edu
Phone: (831) 479-6217
Human Resources Department Overview
HR handles employment for approximately:�
HR processes fingerprinting & background check review for all student employees, employees, & volunteers
`
Human Resources Department
Vice President, �HR & Labor Relations
Human Resources Analyst
Benefits Analyst
Title IX/Civil Rights Compliance Officer
Confidential Executive Assistant
Human Resources Department
Director, Human Resources
HR Specialist - Classified
HR Specialist - Academic
HR Coordinator
Benefits & Employee Assistance Program
Institutional Code of Ethics
Important Highlights:
Unlawful Harassment, Hostile Work Environment, Discrimination, & Retaliation
Actions that deprive, limit, or deny members of the community of educational or employment access, benefits, or opportunities when those actions are based upon the reporting party’s actual or perceived membership in a protected class. (AP 3430)
Discrimination:
Protected Classes
Harassment and Hostile Work Environment are types of discrimination, and still must be based on a protected class status.
Harassment
& Hostile Work Environment
Any materially adverse action taken against a person participating in a protected activity because of their participation in that protected activity.
Retaliation:
Protected Activities Include:
Reporting an incident that may implicate this policy
Participating in the resolution process
Supporting a Complainant or Respondent
Assisting in providing information relevant to an investigation
Acting in good faith to oppose conduct that constitutes a violation of this Policy
SAMANTHA FOLB, J.D.
Title IX/Civil Rights Compliance Officer
Phone: (831) 477-3373
Email: safolb@cabrillo.edu
Reporting Unlawful Harassment, Discrimination, and Retaliation
ANGELA HOYT, J.D.
Vice President, Human Resources & Labor Relations
Phone: (831) 479-6234
Email: anhoyt@cabrillo.edu
JUST REPORT IT
JUST REPORT IT
Located at the bottom of EVERY page of the Cabrillo Website is the Just Report It icon. Click Just Report It to report:
Equal Employment Opportunity (EEO) and Diversity, Equity, Inclusion & Accessibility (DEIA)
Resources you can find here:
Required Trainings Assigned by HR for ALL Employees
Questions & Conclusion
THANK YOU!
Get in Touch
(831) 479-6217
cabrillohr@cabrillo.edu
Cabrillo College
Student Services
Flex Week Orientations
Fall 2026
“Seahawks ... You Belong Here!”
Today we will introduce
1
The Student Services Organizational Chart
2
Our Student Services Purpose Statement & Values
3
Division Offices (ACCESS, Student Affairs, Student Equity & Success, and Watsonville Center)
4
Welcome Center/Student Activities Center, Admissions & Records, and Financial Aid
5
Student Support and Care Team & Just Report It
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Student Services Organizational Chart
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Student Services Purpose Statement & Values
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Student Services fosters a diverse, equitable, and welcoming community that supports your sense of belonging and well-being. We are dedicated to your success and collectively strive to build an environment where you attain your academic, personal, and career goals.
Servicios Estudiantiles fomenta una comunidad diversa, equitativa y acogedora que apoya tu sentido de pertenencia y bienestar. Estamos dedicados a tu éxito y trabajamos colectivamente para crear un ambiente en el que alcances tus metas académicas, personales y profesionales.
WE
HONOR FAMILY & COMMUNITY
Belonging begins with how we care for one another and recognize the full humanity of our community.
WE
LEAD WITH INTEGRITY
Trust is built making decisions transparent, visible and consistent, while holding ourselves accountable and countering equity
WE
LEAD THROUGH SERVICE
Service is a mindset grounded in care, responsiveness, and a commitment to removing barriers.
WE PRACTICE
COURAGEOUS
LEADERSHIP
Leadership is shared, adaptive, and rooted in continuous improvement and innovation.
The Welcome Center
The Welcome Center is a full-service center dedicated to assisting students and the community by providing information and front counter support for the offices of Admissions & Records, Financial Aid, Student Accounts and Student Life.
Registration Support
Financial Aid Support & Payments
Student Life
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Director of Student Life & Welcome Services: Alta Northcutt
Office Location: Aptos Building SAC East (Inside the Student Activity Center)
Email: welcomecenter@cabrillo.edu
Phone: (831) 479-6100
Admissions and Records
The Admissions and Records department handles everything related to student enrollment, official documentation, academic records, and registration status.
Services Provided:
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Director of Admissions & Records: David Castillo
Office Locations: Aptos Building SAC West & Watsonville Center
Email: webreg@cabrillo.edu
Phone: (831) 477-5312
Financial Aid
The Financial Aid department recommends that all students apply for financial aid every year. You never know what you will be eligible for until you apply!
Financial Aid and Scholarships
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Office Locations: Aptos Room 902 & Watsonville Center
Email: financial.aid@cabrillo.edu
Aptos Phone: (831) 479-6548
Watsonville Phone: (831) 786-4701
Director of Financial Aid: Tootie Olsen
Division of Academic Counseling, Career and
Educational Support Services (ACCESS)
The ACCESS Division, under Student Services, is here to support your educational journey, from your initial steps as a college student to the completion of your educational and career goals.
Academic Counseling Services Provided:
Director of Academic Counseling: Claudia Hernandez
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Office Locations: Aptos Building 100, Room 110 and Watsonville Student Resource Center, Building A, Room A120
Email: counseling@cabrillo.edu
Aptos Phone: (831) 479-6274
Watsonville Phone: (831) 786-4734
ACCESS | Accessibility Support Center (ASC)
The Accessibility Support Center (ASC) provides services, accommodations, and academic support for students with disabilities and learning differences at Cabrillo College.
Director of ASC: Rick Gubash
Office Locations: Aptos Room 1073 (Inside “The HUB” on the
second floor of the Library building) & Watsonville Center Student Resource Center, Building A, 1st Floor
Email: asc@cabrillo.edu
Phone: (831) 479-6370
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Student Affairs Division
Along with the Dean of Student Services Office, there are a variety of other programs and partnerships that work together to best assist students to complete their personal, professional and academic goals.
Our Programs and Services:
Dean of Student Services: Dr. Michelle Donohue-Mendoza
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Student Equity & Success Division
Student Equity & Success at Cabrillo College is the commitment to cultivate a culture of inclusive excellence by examining how institutional policies, procedures, and practices across the campus can evolve to better serve students from minoritized communities.
Our programs:
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Multicultural Student Center
Dean of Student Equity and Success:
Dr. Devin Walker
Watsonville Center
The Watsonville Center gives residents of Pajaro Valley the opportunity to pursue a college education close to home and work.
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
Programs and Services:
Dean of Watsonville Center: Dr. Eddie Cervantes
Student Support & Care Team | Just Report It
Facilitating a Safe, Healthy Learning & Working Environment
Reports for Discrimination and Sexual Misconduct are routed directly to Title IX/Civil Rights Compliance Manager in HR.
www.cabrillo.edu/just-report-it/
Fall 2026 Student Services New Hire Orientation
Cabrillo College | Student Services
See Something, Say Something, Do Something
Thank you!
IT Department
Flex Week - Fall 2026
Information Technology at Cabrillo
People
Processes
Technology
People
�… and more!
Tech teammates in Dental Hygiene, the Library, ASC, Marketing (webmaster), VAPA, CABT – plus student employees
CTC
Students
IT Department
Enterprise Services
TLC
Faculty
Processes
Start Here!
IT Help Desk:
Technology
Security
Gone Phishing…
Questions?
An Introduction to �Facilities Planning & Plant Operations
New Employee Orientation
Jon Salisbury - Director FP&PO
Help Desk: 831-479-6465
For immediate Facilities help, please call Ext. 6465…
Facilities Hours of Operation
FP&PO�General Scope of Operations
What is a Facilities Emergency?
Call Now – or Submit a Work Order?
Work Orders: Best Practices
INCLUDE THE ESSENTIALS
For upgrades, events, keys or furniture moves, obtain division review first.
Our Starting Point
Our Facilities Footprint Today
1960 – The Aptos Campus Takes Shape
Bond Measure: $6.5M
Initial construction of the Aptos campus, including utilities, roads, parking, and core infrastructure.
Buildings:
Enrollment: ~2,000 students
Enrollment: ~2,000 students
1965 - Aptos Expansion 1
Bond Measure: $1.1M
Buildings:
Enrollment Capacity Increased to 5000 (exact count unknown)
1972 - Aptos Campus Expansion 2
Bond Measure: $3M
Buildings:
Enrollment: Data unavailable
1987- Watsonville Center Expansion
County Donates Postal Office and Library
Building:
Enrollment: 11,862
1998 – Aptos and Watsonville
Bond Measure: $85M
Buildings:
Enrollment: 13,800
2004 – Aptos and Watsonville
Bond Measure: $118.5M
Aptos Buildings:
Watsonville:
Enrollment: 14,382
2023 – Present: Student Housing
2023: $111M State Grant with Braided Market Funding: ~$195M
Building:
Enrollment: 10,157
Construction Cost Escalation - Cabrillo College
Illustrative comparison based on bond or total project cost divided by total Gross Square Footage (OGSF) of buildings delivered in each funding cycle..
Why this history matters?
Break time!
Photo by @dgsc
Kinesiology & Athletics
Go Seahawks!
Athletics
Athletics
Wellness Education Center� (WEC)
Faculty and Staff Fitness Class
Go Seahawks!
Follow us:
Cabrillo College Extension
Business Services Office
Your essential partner for payroll, accounts, fiscal oversight, and budget operations
Our Mission
The Business Services Office is dedicated to maintaining the financial integrity of Cabrillo College while providing exceptional support, guidance, and transparent fiscal stewardship to students, faculty, and administrative staff.
We ensure full compliance with district, state, and federal regulations while optimizing resources to enhance educational programs.
Core Service Philosophy
Collaborative Guidance: Helping departments navigate purchasing, budgeting, and payroll with ease.
Fiscal Transparency: Delivering clear, accurate, and timely financial reporting.
Process Efficiency: Continuously refining digital workflows and documentation.
Welcome & Department Mission
Excellence in Business Services. Dedicated to all
Location
Building 2600
Office Hours
Monday and Tuesday – by appointment or zoom
Wednesday and Thursday
Friday – zoom or phone calls only
Budget & Fiscal
Oversees general fund allocations, categorical grants, component accounting, and long-range financial planning.
Accounts Payable
Manages vendor disbursements, purchase orders, mileage claims, and travel reimbursements accurately.
Payroll Services
Processes monthly and semi-monthly pay for faculty, classified staff, short-term hourly, and student workers.
Student Accounts, Receipts & Ancillary Funds
Handles cashiering, student account billing, financial aid disbursements, trust & agency funds, and campus receipting.
Operational Structure
Violette Reeves – Director of Budgets and Fiscal Services
Alexa Mae Gonzalez – Administrative Assistant
INSTRUCTION
Instructional Component
Provides dedicated fiscal monitoring and budget management for academic divisions, faculty resources, and instructional equipment grants.
STUDENT SERVICES
Student Services Component
Supports financial aid balancing, categorical student programs (EOP&S, ASC, CalWORKs), and specialized student grant budgets.
ADMIN & PRESIDENT
President & Admin Component
Manages administrative operations, facilities funding, campus security, executive leadership budgets, grants, and institutional reserves.
Finance and Budget Framework
BUDGET ANALYST
Budgeting and Forecasting
Prepares budgets and forecasts for Unrestricted General Fund, tracks allocations and spending. and maintain Position Control Numbers.
Budget Analyst: Orly Cardenas-Campbell
Sr. Accountant: Amelia Rowe
Sr. Accountant: Maria Sieraski
Sr. Accountant: Windy Valdez
Classified Payroll
Monthly payroll for regular classified staff and management. Direct deposit processed on the last working day of the month.
Payroll Technician: Diana Taylor
Faculty Payroll
Full-time and adjunct faculty compensation, overload calculations, STRS retirement reporting, and instructional stipends.
Payroll Technician: Darcy Hopper
Short-term & Student Workers
Hourly timesheet processing, Federal Work-Study balancing, and mid-month payroll disbursements on the 10th.
Payroll Technician: Sandra Bernabe-Vega
Payroll Services & Processing Streams
Payroll Manager Brenda Castillo Prado
Useful forms: Absence Forms, State and Federal tax forms, Direct deposit form
Student Receivables & Receipting
Trust & Agency Accounts
Student Account Billing: Oversees student financial operations, including financial aid disbursements, third-party fee sponsorships, registration rate tables, 1098-T tax support, and bank reconciliations.
Receipting & Cashiering: Manages campus cash handling and payment operations, including deposit reconciliations, daily drawer balancing, and credit card gateway oversight.
Associated Student Body (ASCC): Manages Associated Student Body (ASCC) financial operations, including club accounting, student event payments, and student government budgets.
Fiduciary Oversight: Manages institutional trust accounts to ensure full compliance with GASB standards and college accounting policies.
Student Receivables, Trust & Agency
Accounting Specialist – Student accounts: Valerie Abbott
Accounting Specialist - Receipting: Carlos Aguilar
Accounting Specialist – Ancillary Funds: Elizabeth “Lizzy” Anderson
Accounts Payable
Accounts Payable: Accurately processes accounts payable invoices, verifies documentation, and executes scheduled check in compliance with internal controls
Vendor Management: Serves as the primary point of contact for external suppliers, managing account reconciliations, resolving billing discrepancies, and maintaining positive vendor relationships.
Accounts Payable Technician – Therese Chamber
California Community Colleges Budget and Accounting Manual (BAM)
Standardized accounting codes, fund classification structures, and mandated chart of accounts compliance across all district funds.
Board Policies (BP) & Administrative Procedures (AP)
Strict adherence to District purchasing thresholds, signature delegation limits, and contract execution requirements.
A comprehensive reference guide to operating procedures, forms, approvals authority, and overall fiscal business workflow.
For complete details on pay schedules, direct deposit setup, tax withholdings, and other payroll related questions
For detailed departmental guidance, operational hours and staff directories and calendar
�
Compliance, Financial Governance & Reference
Questions & Answers
We look forward to working with you!
|
Building 2600
Business Services Office
Purchasing New Hire Orientation �Cabrillo Community College District
REV AS 7/10/26
Purchasing- What Do We Do?
Purchasing Dept�
Auxiliary Services
WM Dining Services @ cafeteria
KJ’s Drip Coffee @ the gazebo
Receiving Warehouse�
�
Mail Services�
�
Purchasing Office
Overview: The purchasing office is responsible for many things including but not limited to: Purchase Orders and Contracts, formal procurements including IFBs and RFPs, surplus, risk management, auxiliary services which includes food services, campus bookstore, professional services, equipment, P-Card program, mail services, warehouse, tenants, records retention, public records requests and more.
Contacts:
Alex Strudley, �Director, Procurement and General Services, alstrudl@cabrillo.edu, x3521
Grace Frank, �Buyer, �grfrank@cabrillo.edu, x5764
Rusty Olson
Purchasing Specialist,
ruolson@cabrillo.edu, x5078
Kristyn Morris
Purchasing Specialist,
krmorris@cabrillo.edu, x5613
�
Directions:
Purchasing Office is located in Building 2030, near Facilities, Planning & Plant Operations and the Receiving Warehouse. We share parking lot K with the Gym.
Hours:
Monday - Thursday
8:30 am - 5:30 pm�Friday�8:00 am – 12:00 pm
Parking Lot K
�
Warehouse
Overview:
The Warehouse is responsible for Deliveries, Document Storage/Retention, Receiving, Stores and Shredding. They only receive deliveries between the hours of 7:30am to 3:30pm. The Warehouse does not have a loading dock. They do have a forklift. Deliveries can be offloaded with the fork lift if pallets are placed at the end of the truck bed. Please call Rudy to schedule a large delivery or pick up a minimum of 24 hours in advance.
Contacts:
Jose Luna, Storekeeper�jluna@cabrillo.edu, 831-479-5046
Art Manalo, Delivery Driver�armanalo@cabrillo.edu, 831-479-5085
Directions:
The Warehouse is located in Building 2000, in the same building as Facilities off of the K Parking lot. Turn into the K Parking lot, take a quick left. Follow receiving signs up the little hill.
Hours:
Monday - Friday
7:30 am - 3:30 pm
Mail Services
Overview:
The Mailroom is responsible for all incoming and outgoing mail for the District. It is distributed in the boxes by 12:00PM daily. Postage stamps are not available in the mailroom. US outgoing mail accepted as long as it has postage on it.
Directions:
The Mailroom is located in Bldg 1000, Room 1003 off of the staff lounge. (directly under the library and next to the Gallery)
Department/Division mailboxes are located in the Mailroom.
Hours:
Monday - Friday
8:00 am - 4:00 pm
Contact Pooz if you
Need help with:
Website Forms and Instructions
New Employee Orientation
Fall 2026 Flex Week
www.cabrillo.edu
August 20, 2026; 9:00am - 11:00am
THANK YOU FOR COMING! �PLEASE TAKE A BURRITO TO GO!