By the end of this session, you will be able to:

explain the supervisor’s role to assure data quality

list the CSPro data collection tasks for the supervisor to validate data and track progress towards survey completion

team leader

data collector

area supervisor

Data quality assurance is an ongoing process.

All survey team members have a role to play.

Data quality assurance procedures include:

electronic data collection with automated skip patterns, range checks, consistency checks, and auto-fills

field supervision by survey coordinators and supervisors

frequent mobile phone communication for problem-solving

validation by quality assurance team

team leaders/supervisors’ monitoring of data completeness/correctness

Area supervisor

2 main roles in assuring HHFA survey data quality:

validation of data collector’s data

tracking progress towards survey completion

The supervisor will do a validation visit in 10% of health facilities.

return to a selection of the sampled facilities – randomly selected

collect data again to make sure that the data obtained by the data collectors is accurate and reliable

What is the supervisor’s validation?

The entire HHFA questionnaire

Selected sections of the questionnaire

A supervisor validation may be conducted using:

What is the supervisor’s validation?

If validation is conducted on selected sections of the questionnaire:

different sections should be selected across different facilities

the survey coordination committee will decide which method to use

random selection of facilities for validation

validation visit soon after data collector’s visits

comparison of validation data against collected data

identification and resolution of any issues

analysis of the consistency of responses

use the HHFA CSPro application

data managers will support comparison/report discrepancies

Not all questions are expected to be an exact match and not all differences are indicative of data quality problems.

For example:

minor differences in text-only fields

differences in issues likely to change quickly, such as the availability of medicines

Comparison results must be interpreted with a view toward identifying differences indicative of data quality problems.

Supervisor’s tasks in the CSPro HHFA application

When conducting a supervisor validation visit, only one person can collect data.

The selection of sections for validation is done by the supervisor.

login to CSPro and click on “Select the facility sections for validation”

select the region, district and facility

select the sections to validate

confirm the assignments

The supervisor collects data for validation.

select “Validate facility data”

record the status of the facility and collect GPS coordinates

select the facility and confirm selection

start data collection navigation through the flow control form

Central Server

Once validation data has been saved, the supervisor syncs it to the server.

The supervisor needs to download all data from the server to generate and view reports on facility coverage.

The supervisor can generate 2 types of facility coverage reports to track the progress of data collection by teams.

To view a list of the facilities, the supervisor chooses “Facility coverage report (List)”.

Facility coverage report (List) (ALL REGIONS for a date range)

Facility coverage review (List) (SPECIFIC REGION for a date range)

Facility coverage review (List) (SPECIFIC DISTRICT for a date range)

Facility coverage review – List view

After viewing the facility coverage report, the supervisor should discuss with team leaders to make sure that:

the team is on track with data collection

1.

the information on facility completion in the facility coverage report is consistent with the team leaders’ reports

2.

“Create complete record”

“Sync data”

if not, team leaders must use these functions:

Supervisors should continue to remind team leaders to create the complete facility record and sync data to the server at the end of each day.

To view a map of the facilities, the supervisor chooses “Facility Coverage Report (Map)”.

Facility coverage report – Map view

Facility coverage report – Map view

Click on any facility to get key information on that facility

Click on the “basemap” icon to toggle between basemap types

Basemap types include the following:

Example of Satellite view

Facility coverage report – Map view

Click on the “filter” icon to only show facilities for a selected region and to zoom to that region

Select the region �of interest

Map now shows only the facilities for that region

You have now completed Session 31.

In the next session, we will look at the preparation of the field practice.