1 of 33

GETTING TO KNOW EACH OTHER

Change your background to a place you’d rather be today!

    • Google an image of a place you’d rather be today
    • Right click to save to your files
    • Go to More on Teams
    • Select Background Effects
    • Select Add new
    • Choose your picture and apply

2 of 33

Session #4�February 18, 2023

WELCOME! To get started…

​

  • Click on the link in the chat box to access materials needed to participate in today’s session.
  • Sign in by clicking on the sign in sheet in the Google Drive.

3 of 33

AGENDA

​

  • Let’s Celebrate

​

  • Federal Grant Updates
    • Application & Amendment Updates
    • ARP Homeless II Grant
    • Quarterly Claiming & Claiming Criteria
    • Claiming Tips

​

  • Federal Programs Planning for FY24
    • ESSER transition planning
    • Mid-Year Grant Evaluations
    • Tips for Measuring Impact of Conference Attendance
    • Parent and Family Engagement Evaluations

​

  • CTE Updates
    • CLNA
    • February is CTE Awareness Month

4 of 33

PROFESSIONAL NORMS

  • Be respectful
  • Mute yourselves when not speaking
  • Ask questions/share ideas
  • Listen with the intent to learn/active listening
  • Be actively engaged

5 of 33

LET’S�CELEBRATE

The following schools have spent 100% of ESSER II Allocations:

  • Bettis Prep
  • Brashier
  • Bridges
  • Compass Collegiate
  • East Link
  • York Prep

The following schools have spent 100% of ESSER III Allocations:

  • Compass Collegiate

​

6 of 33

Federal Grant Updates

7 of 33

APPLICATION & AMENDMENT UPDATES

Application Status Updates

    • FY23 Title I - approved by SCDE
    • FY23 Title II - approved by SCDE
    • FY23 Title III - awaiting SCDE approval
    • FY23 Title IV - awaiting SCDE approval
    • Note that schools MAY NOT submit claims until the district has received FINAL approval from the SCDE based on final allocations.�

Amendment Status Updates

    • FY22 Title II – approved by SCDE
    • FY22 CSI – awaiting SCDE approval

8 of 33

NEXT AMENDMENT DUE DATE – FEBRUARY 15TH

Closed for Amendments

    • FY22 Grants
    • ESSER II�

Open for Amendments

    • Due Dates: February 15th and September 15th
      • FY23 Grants
      • ESSER III

9 of 33

QUARTERLY CLAIMING�&�CLAIMING CRITERIA

10 of 33

CLAIMING TIPS

  • Supplies and Materials Tip: Claiming multiple invoices from different vendors? Claim each invoice separately to avoid confusion.
  • Conferences: Submit a separate claim for each conference.
  • Highlight expenses on bank statements
  • Don’t include bank statements if the bill.com shows the expense cleared the bank. No need for multiple proofs of payment.

​

11 of 33

ARP Homeless II Grant

12 of 33

13 of 33

14 of 33

SCPCSD �ARP �HOMELESS II GRANT

  • The SCPCSD was awarded $141,006.46.
  • Funding for the ARP Homeless II grant expires September 30, 2024.
  • The application was approved by the SCDE on January 05, 2023.

​

15 of 33

SCPCSD �ARP �HOMELESS II GRANT

Activity 1 (salary) and 2 (benefits):

For the 2022-2023 and 2023-2024 school years, each school (38 schools) will identify a homeless point of contact who is responsible for the identification, awareness, and outreach efforts for homeless students and their families in their individual schools. Stipends at $1,000 will be awarded to each point of contact in each school who can demonstrate that they have spent at least 25 hours per school year outside of normal contracted work hours to increase identification of homeless students, provide awareness of homeless services, and/or provide outreach to homeless students and families. Examples may include attending events to provide identification and outreach services at the school or in the community, meeting with homeless families to discuss needs, communicating and collaborating with community-based organizations to support homeless identification, awareness, and outreach, etc.

Benefits also paid by grant.

16 of 33

SCPCSD �ARP �HOMELESS II GRANT

Activity 1 and 2 Process and Documentation Needed:

  • School leaders will complete the form-stack sent by Becky Huggins designating the Point of Contact and their contact information.
  • Time logs documenting hours spent per school year outside of normal contracted work hours to increase identification of homeless students, provide awareness of homeless services, and/or provide outreach to homeless students and families.
  • Payroll register

Epicenter Notes: Follow the same process as the McKinney-Vento/Homeless Request for Funding for this activity.

17 of 33

SCPCSD �ARP �HOMELESS II GRANT

Activity 3:

For the 2022-2023 and 2023-2024 school years, the district will provide supplemental transportation for identified homeless students and their families. Transportation will be provided for homeless students to travel to and from school through the use of taxis, Ubers, reimbursements to designated staff members at a rate of .655 per mile or other transportation services.

​

Note: Please reach out to Tracie for guidance when there is a need for supplemental transportation for identified homeless students and their families.

​

18 of 33

SCPCSD �ARP �HOMELESS II GRANT

Activity 4:

For the 2022-2023 and 2023-2024 school years, the district will establish a contract or purchase order with local motels in each schools' area for short-term emergency lodging for families identified as homeless.

​

Note: Please reach out to Tracie for guidance when there is a need for short-term emergency lodging for identified homeless students and their families.

​

19 of 33

SCPCSD �ARP �HOMELESS II GRANT

​

Activity 5:

For the 2022-2023 and 2023-2024 school years, the district will provide supplies and materials such as books, pencils, medical supplies, clothes/blankets, and other necessary instructional supplies and materials to all charter schools for identified homeless students. The district currently has 72 identified homeless students throughout the district equating the average cost per student at $123.55.

​

Epicenter Notes: Follow the same process as the McKinney-Vento/Homeless Request for Funding for this activity.

​

​

20 of 33

SCPCSD �ARP �HOMELESS II GRANT

​

Activity 6:

The district will purchase a NAEHCY membership for each school and district for the 2022-2023 and 2023-2024 school years at a cost of $50 per school x 40 x 2 years = $4000. Membership benefits include the following:

  • Free unlimited access to the annual NAEHCY Conference videos and slides following the conference.
  • Free access to NAEHCY webinars. Beginning in 2022, non-members will be charged a nominal fee to gain access.
  • Member communications on various topics, including policy updates.
  • Free access to NAEHCY Tool Kits and Resources/Guidance.
  • Discounts on technical assistance.
  • Opportunity to apply for service on a NAEHCY Committee as a committee member.
  • Opportunity to apply for service on the NAEHCY Board of Directors.
  • Full member voting rights.
  • A login to access the toll kits, videos, slides, and other resources.

​

​

​

21 of 33

SCPCSD �ARP �HOMELESS II GRANT

Activity 6 Process and Documentation Needed:

  • The form-stack complete by the School leaders will be used to register each point of contact with the NAEHCY.
  • The District will process payment for the membership for each point of contact.

22 of 33

23 of 33

24 of 33

FY24 Federal Programs Planning

25 of 33

ESSER TRANSITION

Schools will no longer have access to ESSER funds in the 2024-2025 school year.

  • Will services still be needed to address learning loss?
  • How is your school planning for continuity of services?
  • Did activities have an impact on learning loss? How do you know?
  • What documentation are you collecting to measure impact on student achievement?

26 of 33

MID-YEAR EVALUATIONS

  • Title I Mid-Year Grant Evaluations Due February 1st
  • Mid-Year Evaluation Template
  • Title II and IV End-of-Year Grant Evaluations – Impact Statements – Due September 1st – How are you measuring the impact of each activity?
  • Title I - Parent and Family Engagement Evaluation - Results and Evaluation of Results due February 15th

27 of 33

TIPS FOR MEASURING IMPACT OF CONFERENCE ATTENDANCE

How do you measure the impact of conference attendance at your school?

​

28 of 33

CTE Updates

29 of 33

CTE

  • CTE schools will continue to collaborate with local regions to develop the CLNA. Be on the lookout for more information.
  • February is CTE Awareness Month – How can our schools promote CTE in the communities?

30 of 33

FPU SESSION #4 RESOURCES

31 of 33

KIDS FIRST PODCAST

  • We are excited to introduce you to the Kid's First Podcast. This is a podcast where educators, school leaders, policymakers, and others can share their stories and experiences. We always begin with "Why” because it isn't about a specific job, field, or occupation. It's all about why you do the things you do.
  • We would like to encourage you to share this link with your stakeholders. You can listen to the Podcast on multiple Podcast channels. Here are links to those available right now.
  • Subscribe on Spotify�Subscribe on Apple
  • If you have any feedback or if you’re interested in being a guest, please reach out to us at kidsfirst@sccharter.org

​

32 of 33

Exit Ticket

What Worked?

What Didn’t Work?

What Questions Remain?

Scan QR Code or copy the following link into your browser: https://padlet.com/tsweet4/4bs1yo6zgprx0x0v

33 of 33

CONTACTS

Tracie M. Sweet

Director of Federal Programs

Phone: 803-960-8609

Email: tsweet@sccharter.org

​

Becky Huggins

COVID Impact Coordinator

Phone: 803-608-1091

Email: rhuggins@sccharter.org

​

Tatiana Velez

Federal Programs Assistant

Phone: 803-212-8326

Email: tvelez@sccharter.org

​