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Welcome to the 2022-2023 School Year!

Let’s Get Started!

Presented by: Kristina Emig

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WELCOME BACK

2022-2023 School Year

Training Schedule

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In this session we will…

  • Review schoolwide operations
  • Updates
  • Important websites to bookmark
  • “Professional Learning Application Tasks (PLAT)”

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By Tuesday, you should have your computer.

  • If you need support with your computer, Tech will be available at our in-person meeting on Wednesday.
  • You should be working to transfer any documents that you may need to your new computer.
  • Once you have completely moved everything over, you will be expected to return your old computer.
  • If you need support or have questions, contact your P.S.

Computers

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  • Ensure you have a dedicated work area
  • Ensure that your background is professional (i.e. no messy rooms, no windows, no laying) or be ready with an appropriate virtual background
  • Log into Zoom ahead of meetings/lessons and ensure that your video and microphone are in working order
  • Eliminate distractions
  • Allow for planning time and breaks in your schedule
  • Remember the 20-20-2o rule! 20 minutes on the screen followed by 20 second off screen looking at something 20’ away or further
  • Ensure that your email signature is professional, including your name, title, work email address and phone number

At-Home Work Environment

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  • The IST Handbook (formerly HST Handbook) has been updated
  • The IST Handbook is a tremendously helpful resource and should be bookmarked and referenced often as many questions can be answered by looking here first.

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  • The SpEd Handbook is another helpful resource that includes important information specifically related to special education.

School Handbook

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  • The IST Handbook (formerly HST Handbook) has been updated.
  • IST handbook link
  • Directions for logging into the IST handbook

School Handbook

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  • We continue to have two SEIS accounts this year. Your students will be listed there shortly. If you have any trouble logging in, email your P.S. and Stephanie Mitchell.

SEIS

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  • Student information is still housed in Pathways. RCs and ISTs update the information when needed. If something appears incorrect, please reach out to your student’s IST.
  • Check your login. If there are issues, email your P.S.
  • You should not be making any changes in Pathways (including TOMS); inform IST if changes need to be made in Pathways.

School Pathways

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  • We will continue to use the Google platform (Gmail, Google Calendar, Google drives, etc.) this school year.

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  • The following support videos will provide you with important and useful tips and tricks:

How to use Gmail, Keep Notes & Google Calendar Together

7 Google Drive Tips Every User Should Know

How to Save Time with Gmail Templates

How to use Skip Logic in Google Forms

Google

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  • Google Calendar is where you are to create SAI and IEP invites
  • Daily tasks should also be listed on your calendar to make your P.S. and Admin Team aware of your availability
  • Make sure you click on ‘see guest list’ to hide others’ emails.
  • DO NOT use Google Meets.

Google Calendar

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Questions about Google?

Google

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  • We will continue to use Zoom for SAI and IEP meetings. If you have any issues with your Zoom pro account, please contact the Tech Department and CC your P.S.
  • https://zoom.us/

Zoom

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  • Make sure you enable the waiting room, turn on sound notifications for joining/leaving meetings, mute participants upon entry, and select telephone and computer audio

Zoom

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  • The special education department requires all special education teachers to have a work-related phone number to add to your signature line rather than using your personal phone.

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  • Why?
    • Privacy for both student and teacher
    • Professionalism: Separate communication streams
    • NEVER use your personal number to contact families

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  • Tech is working to ensure that all staff have phone numbers set up. If you have not received the information that you need, contact your P.S.

Zoom Phone

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1.

Zoom Phone Setting Reminders:

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2.

Zoom Phone Setting Reminders:

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1.

Zoom Phone Setting Reminders: voicemail

2.

3.

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Questions about Zoom?

Zoom

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  • When planning for IEP meetings, you are expected to schedule well in advance of meetings.
  • Meeting should be calendared no later than 6 weeks from a meeting date.
  • A Doodle Poll or Google Form can be used in order to aide in scheduling meetings with all IEP participants.
  • Once a date is found and meets everyone’s availability, schedule the IEP via Google Calendar immediately.
  • If you are waiting on a few participants, please call the remaining participants to see if they are available on the date/time that the rest of the team is available.
  • https://doodle.com/make-a-poll

Scheduling IEP Meetings

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Questions about Doodle?

Doodle

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  • We will continue to use Adobe Sign for all legal documents. NOMs, IEP Consent, PWN signature pages, Assessment Plans, etc.
  • You should already have an account. If not, please let your P.S. know.

Adobe Sign

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  • Make sure you have ‘complete in order’ selected and input emails in the order you want the document signed. The admin should sign first to review for mistakes.
  • Click ‘add me’ if you are to sign as well.
  • Click in the ‘email’ box to type in participant emails.
  • Click ‘add files’ and choose the PDF document to be signed. Make sure the name does not violate FERPA laws.
  • Include a message with what the password is to the signers.

Adobe Sign Reminders

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  • All documents are to be password protected TWICE.
  • You will be prompted to input the password for the document. We typically use the student’s first name in all lowercase letters.
  • Password protect the document by clicking the downward arrow to the right of the added email line and select ‘password’. Add the password there for all signees. Also select ‘password protect’ under the options box to the right of the agreement name and message.

Adobe Sign Reminders

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Adobe Sign Reminder Visuals

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  • Make sure that you send all documents in a password protected format.

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  • When the signer receives the signature request in their email, they will have to enter the password first in order to view the document and sign.

FERPA Reminder

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  • Once everything has been prepared, scroll to the bottom of the page and make sure ‘preview and add signature fields; is checked.
  • Then, click ‘next.’

Adobe Sign Reminders

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  • Each signer is given a color to know who you are requesting a signature from. Choose the item and move it to the correct space on the doc.

Adobe Sign Reminders

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  • The asterisk means the field is required and the color in the corner tells you by who. When the document is ready to send, click ‘Sign, then send.’

Adobe Sign Reminders

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  • Once all parties have signed, you can open the document in Adobe Sign. Click on ‘download,’ then view the document. Click on the ‘print’ button and change it to ‘save as PDF.’ This will save it to your desktop. It will not be password protected. You will then upload it to SEIS.

Adobe Sign Reminders

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Questions about Adobe?

Adobe Sign

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Important Websites to Bookmark

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Websites to Bookmark

(From Presentation)

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  • “PLAT” stands for Professional Learning Application Tasks
  • On the training schedule, you will see PLAT time built in
    • During this time, you will complete tasks that correlate to recent trainings.
    • These tasks will also help you to ensure that you are ready to go for your first day with students
  • PLAT Tasks

PLAT Tasks

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PLAT Tasks / Questions

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PLAT:

Bookmark important websites

Ensure that you have access to all programs discussed in this presentation

Set up at-home work environment

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Any Questions?