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Welcome to the VSC Diagnostic Lab and Necropsy Lab LabOnline Portal

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To login, use your SUNET ID as the User ID and click Forgot user ID or password to setup your password.

URL: https://ssm-prod-lab.azure.clinisys.cloud/

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Welcome to LabOnline

LabOnline facilitates the self-service of data by enabling authorized laboratory customers, sample submitters, and report recipients to obtain detailed information about the samples they submit for testing. Users can filter workorders, samples, and results, as well as download and/or print reports that have been created on their behalf. Information inquiries are conducted in a secure environment where the user only has access to permissible samples and results.
Upon logging in, your personal dashboard page will open. This page features widgets that are selected based on the display template associated with your account.
Additional help may be accessed from the ‘?’ button at the top right of the page.

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Result Reports

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Final Reports

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Navigate to Reports > Final Reports
You may use the search criteria to further filter your result reports.
The reports page works like an inbox, filtering Read vs. Unread. Use the quick filters to filter between the different statuses.
Download will download the PDF to your downloads folder on your local PC.

Downloading multiple reports combines them as individual files into a single ZIP file

Print will display the final report but not save it to your local PC.

Printing multiple reports merges them into a single PDF

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Final Report Notifications

An email will be sent once a final report is generated in the Laboratory Software, Clinisys. If you are logged in to LabOnline, the report will display with the hyperlink, otherwise, it will direct you to login to LabOnline. Example of email is shown below

There are options to change this notification within LabOnline. Navigate to the user menu and click Manage My Account. You may update to a Daily Summary or No email notification.

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Other Reports

Invoices and other data will be uploaded to the Other Reports section of LabOnline.
Navigate to Reports > Other Reports.
The filtering and options in Other Reports is identical to Final Reports.

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Queries

You may download results into an Excel format utilizing Queries in LabOnline.
Navigate to Reports > Queries
Select the query, click Run and enter the prompts and click Done
The excel export will automatically go to your Downloads folder once the query has completed.
Your query will also be saved under Other Reports

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Scheduling Samples

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Sample Scheduling and Ordering

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This is a 2-step process:

STEP 1: Schedule Sample(s)

This step is required. This step creates a profile for ordering, which contains the appropriate billing information and settings. If a PTA is entered, the system will also validate the PTA against Stanford’s internal database to ensure accurate billing.
A profile is created within 5 minutes of scheduling the sample.

STEP 2: Place Orders

The profile created from step 1 will be used to place orders.

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Sample Scheduling: Instructions

A video is on the next slide demonstrating this step.

Navigate to Orders > Order Tests or click the link on the dashboard (shown above).
Client should auto-populate if you only have access to one client. If you have access to multiple, select the Client.
Select Profile

For VSC Internal samples select = *Lab – VSC Internal Schedule Sample*
For samples with a PTA select = *Lab – PTA Validate & Sample Scheduling*
For necropsy/pathology samples select = *Pathology Request*

Enter a description of samples to be submitted and select a Test Reason (VSC Internal only)
Navigate to the bottom of the page and expand section “ENTER ADDITIONAL SAMPLE INFORMATION”. Enter the requested information
Click Save and Submit

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VSC Internal Sample Scheduling Video

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PTA Sample Scheduling

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Pathology Sample Scheduling

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Ordering Tests

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Ordering Tests

Navigate to Orders > Order Tests or click the link on the dashboard.
Client should auto-populate if you only have access to one client. If you have access to multiple, select the Client.
Select the profile created from Step 1. It will be in the format of MM/DD/YYYY Description entered when scheduling

The date is the scheduled drop off date and the description is from the description entered

Enter a description of the samples (you may use the previous description or modify as needed)

For pathology samples, history is requested

The PTA is autoselected for you.
Enter the animal ID under Client animal ID
Select Sample Type

Enter Collected Date/Time
Enter Test(s) to be prioritized for short samples
Click Edit Tests and select the tests by using the right arrow button. (Note: Tests are filtered by Sample Type and Species. If you do not see a test in the list, it may be under a different sample type and a new row must be created.)
Once all tests are selected, click Done
Click the Auto Assign button to populate the preferred containers. Update the container, if necessary.
Next, expand “ENTER ADDITIONAL SAMPLE INFORMATION” and enter all the animal demographics
Click the Copy button to add additional rows for additional animals and/or sample types.
Click Save and Submit once all testing is ordered.
A requisition form will auto-download. Print this form and submit with your samples.

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Ordering Tests: Example 1 (One animal, multiple samples)

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Ordering Tests: Example 2 (Multiple Animals)

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Ordering Tests: Example 3 (Necropsy)

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Viewing Orders and Samples

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Viewing Orders

Orders that have not been received by the laboratory may be found at Orders > View Orders

You may reprint the requisition form by clicking Download or Print Chain of Custody

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Viewing Orders

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Viewing Samples and Workorders

Once an order has been received by the laboratory, you will find it by clicking Samples or Workorders.

Workorders are defined as a submission and includes all samples within that submission.
Samples are a single sample with test(s) ordered.

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Viewing Samples and Workorders

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Test Catalog

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Test Catalog

Watch the video below as a demonstration on how to use the Test Catalog

The testing offered by the Diagnostic Lab and Necropsy lab can be found under the Test Catalog
You will see the analytes that are resulted under that test, matrices (sample types) and any collection instructions.

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