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Local Resources Clean-Up�

Caroline Reul

Catalog Specialist, Reed College

reulca@reed.edu

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Local Resources Clean-Up

  • Originally created to clean up resource types in preparation for Primo VE migration
  • Local resources are often legacy data that hasn’t been updated
  • A variety of non-catalogers create local bibliographic records
  • Find unlinked bib records with OCLC numbers
  • Correct a variety of mistakes in record formatting, resource description and shelving location
  • Useful tool: Analytics Local Parameters, allow access to additional data in Analytics with these fields

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Local Parameters

  • Ex Libris allows you to customize some Analytics data using “local parameters”
  • Use for local fields or MARC fields that are not available in Analytics, e.g. 300 field (physical description) or 386 (creator demographics)
  • Easy to do – submit a case and the data is added usually within a couple days.
  • Documentation: https://knowledge.exlibrisgroup.com/Alma/Knowledge_Articles/Add_bibliographic_fields_to_Alma_Analytics

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Local Resource Clean-Up: Physical Items Subject Area

Columns

  • Max – used to give a row count
  • LDR/06 – type of record, coded data, binned here
  • Resource Type from Bibliographic Details
  • OCLC Number
  • Physical Location Name
  • Local Parameter - indexed with MARC 300 field data
  • MMS ID

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Local Resource Clean-Up: Physical Items Subject Area

Filters

  • Physical Item Lifecycle = Active
  • Bib Linked to CZ = No
  • Bib Linked to NZ = No
  • Suppressed from Discovery = No
  • Physical Location Name – edit this filter depending on how you want to use this report.

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The Report in the results tab

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Example problems: OCLC Numbers

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Example problems: incorrect formatting

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Example problems: wrong physical location

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Example problems: print on electronic bib

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Local Resources Clean-Up

  • This report is available in Analytics Catalog:

/ Shared Folders / Community/ Reports /Consortia/ Orbis Cascade Alliance/ Analytics Group / Data Clean-Up Presentation Reports April 2023

  • Copy and paste it into one of your institution’s folders
  • Email me with questions: reulca@reed.edu
  • Thank you!