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DEEP CREEK MARCHING HORNETS

Parent Meeting

June 2025

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People to know:

Ms. Beck – Band Director

​

Band Parents Association Officers / Committee Chairs

​

We have several board and committee positions that need

to be filled, as well as needed help for concessions & chaperones.

Band Staff

Mr. Stokes, Instructional Assistant

Mr. Phelps, Percussion Instructor

Miss Neuman, Guard Instructor

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DCHS Marching Hornets

2025 FIELD SHOW

REPERTOIRE

  • O Superman

(Laurie Anderson)

  • Dance of the Knights from Romeo & Juliet Suite No. 2

(Sergei Prokofiev)

  • Creep

(Radiohead)

  • Paranoid Android (Radiohead)
  • Exit Music

for a Film

(Radiohead)

​

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​

NEW THIS YEAR!!

Ultimate Drill Book

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ULTIMATE DRILL BOOK in action

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THE COSTS OF RUNNING A COMPETITIVE MARCHING BAND PROGRAM

  • Liability Insurance for Concession Stand
  • Staff / Asst. Coaches / UBD (paid by instructional fees)
  • Field Show Music
  • Copyright Permissions
  • Drill
  • Guard Choreography
  • Props (tbd)
  • Guard Uniforms
  • Guard Equipment

Item for 2025

Approx. Cost

Liability Insurance (concessions)

$500.00

Staff Payments / T-Shirts / UBD Drill App

$8,950.00

Show Music

$1,400.00

Copyright Fees

$2,288.00

Drill ($70 pp)

$3,500.00

Guard Choreography

$3,000.00

Props

tbd

Guard Uniforms

$2,000.00

Guard Flags

$1,300.00

TOTAL

$22,938

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We’ll be launching our fundraising campaign on July 21, 2025 using the Raise 365 app. Fundraising is vital for the success of our program and we truly need to raise funds to update and replace worn equipment. The first and most important step is to gather the email addresses and cell phone numbers of their 25 biggest supporters. All contact information is only used by your student for fundraising purposes. The fundraiser will be open for 10-14 days, but the launch is the most important time to reach as many people as possible.

Fundraising Campaign (Virtual) Kick-Off Meeting:

Monday, July 21 @ 7:00pm

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THESE FORMS ARE REQUIRED

Registration & Commitment

Form MUST be received

by June 17, 2025

Medical Release Form (must be notarized)

Due by July 28, 2026

Uniform Accessories Form

https://drive.google.com/file/d/1kjsloQK2u9J18n1ILPgGidaJpxJoOyVE/view?usp=drive_link

https://drive.google.com/file/d/1G-rAgDNPdN5fY1hcFacRa-4FdnJqaLRY/view?usp=drive_link

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SUMMER PRACTICES FOR �GUARD AND PERCUSSION �BEGINNING JULY 28, 2025

  • ALL Percussion & Color Guard (includes front ensemble)
    • Mon, Tues, Wed, & Thurs from 6-9pm
    • Wear Athletic attire
    • Sneakers/socks
    • Bring water & insect repellent

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BAND CAMPS

Week 1 (Aug. 11-14 from 6-9pm)

  • Mandatory for all members
  • Band members must have a black binder
  • We highly encourage ww & brass players to have a lyre and flipfolder
  • Bring personal supply of water & bug repellent
  • Appropriate dress for school & weather. (Conservative shorts, t-shirt or tank, sneakers w/ socks, no crop tops)

​

Week 2 (Aug. 18-21 from 8:30am-4:30pm)

(Aug. 22 from 8:30am – 12 noon)

  • Mandatory for all members (Tues 8/19 is freshman orientation 9am-12pm)
  • Pack a lunch
  • Bring personal water supply, sunscreen, & bug repellent
  • Wear lightly colored clothing, appropriate for school & weather
  • Eat a good breakfast

​

Post Camp (Tues. Aug. 26 from 6-9pm @ DCHS Stadium)

  • Mandatory for all members
  • Bring water & bug repellent

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FAMILY PREVIEW

Friday, Aug. 22 @ 7:00pm

Mandatory for ALL students

Family Preview will take place on the DCHS Band Practice Field.

Bring a chair! Bring a friend!

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PRE-SCHOOL �FOOTBALL GAME

The 1st football game is AWAY Thursday, August 28 @ Currituck HS

Report to DCHS in Band Shirt & Black Shorts no later than 5:00pm

(We will dine @ Currituck BBQ before the game)

No food or drink in the stands (other than water)

Return time to DCHS ~10:30pm

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PRACTICE

DURING the

SCHOOL YEAR

Yes, there is practice on the first day of school (bring a change of clothes & shoes – it will be hot)

All practices during September are 4:15-6:30pm

Beginning Oct. 7, practices are from 4:15-6:00pm

We sometimes continue practice if it rains, so always be prepared for that possibility

Bring a snack and water for after school practices.

Students are expected to be present and on time for all rehearsals.

Students will receive any updates via Remind, Facebook, & Instagram.

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A FEW WORDS ABOUT UNIFORMS

All Marching Hornets wear Band Shirts to school on Fridays during FB season

Band Shirt under bibbers (Band)

Black mid-calf socks for all members (no low or no-show socks)

Appropriate undergarments

Guard Gloves

Mandatory for all Field Performances

Away games:

    • Windsuits
    • Band Shirt
    • Black Socks
    • Marching Shoes

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UNIFORMS - BAND

Formal

Uniform

Informal

Uniform

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UNIFORMS - GUARD

Informal

Uniform

Formal

Uniform

TBD

2024 Guard Uniform

Field Show: Just Fantasy (the music of Queen)

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UNIFORM DETAILS

All Formal Uniforms are the sole property of Chesapeake Public Schools

Windsuits, T-Shirts, Shoes, and Gloves that purchased by the student, belong to the student

Please make sure all pants are hemmed so they hang straight over the top of the shoe – they should not crease over the shoe. Tack pants at the seams.

Parents will be charged a replacement fee if uniforms issued show excess wear at the bottom of the pants from dragging on the ground or holes in knees

UNIFORMS CAN BE MACHINE WASHED ON GENTLE / HANG DRY

Uniform Use Contract must be signed before a school-owned uniform will be issued.

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MARCHING COMPETITIONS

Marching Competitions are a formal assessment of the band’s progress. Students are adjudicated and scored on the following categories:

    • Music
    • General Effect
    • Marching
    • Percussion
    • Auxiliary
    • Drum Major

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WHAT TO KNOW ABOUT COMPETITION DAYS

We will practice @ DCHS before we leave for competitions that are local

Parents will receive a schedule as soon as our performance times have been confirmed

Students should have access to money for meals

Parents are highly encouraged to come out and cheer on the band! There is usually a $10-$15 admission fee for adults

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2025 �FALL �FUNDRAISERS

​

  • Car Washes? TBD
  • Online Fundraising Campaign to assist in funding equipment beginning July 21
  • Krispy Kreme Virtual Sales Aug. 11-18
  • Varsity Football Concessions (parent-run)!! IMPORTANT **benefits all students
  • Stadium Clean-Up after Varsity Games **benefits all students

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WHY VOLUNTEER?

(News Flash: Everyone is Busy)

  • Funds raised by the DCHS BPA directly support every student’s musical education experience

.

  • You don’t have to volunteer for every single event - there’s a opportunity that will fit you!

  • Teaching your children (by example) that volunteering has intrinsic value

  • Parent presence and input are invaluable to every band program!

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VACANT BPA BOARD POSITIONS

  • Board President – Presides over and attend monthly meetings, fill in when necessary, communicate with parents.
  • Board Vice-President - Attends monthly meetings, fill in when president is unavailable, recruit for open positions, assist as needed
  • Board Co-Treasurer - Attends monthly meetings, maintain an organized roster of income and expenditures, have an organized way of reimbursement, pick up and drop off monies for all events, recruit for open positions, assist as needed
  • Board Secretary - Attends monthly meetings, note and publish meeting agenda and minutes
  • Committee Chair Concessions - Attends monthly meetings, open & close concession stand for each home varsity football game, brainstorm ways to ensure success of concession stand, maintain weekly inventory and order food, recruit for open positions (this is a co-chair position)
  • Committee Chair Hospitality - Attends monthly meetings, organize refreshments for band concerts, assist as needed
  • Committee Chair Uniforms - Sizes and assigns student uniforms and collection - August & December

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VACANT BOARD POSITIONS AND

COMMITTEE AREAS WHERE HELP IS NEEDED

​

  • Committee Chair Volunteers - Attends monthly meetings, solicits volunteers for uniform fitting help, concessions crew, and chaperones
  • Committee Chair Pit Crew - Attends monthly meetings, maintain trailer safety including inspection and brakes, pull trailer to all needed band events, assist with students loading and unloading, assist as needed, recruit for open positions
  • Chaperone - help with student supervision at band events
  • Creek Concessions - sells and/or cooks food for the concession stand at home Varsity Football Games (includes set up and/or clean up)
  • Pit-Crew – Pulls trailer on home game Friday nights **requires a vehicle with the ability to tow and insurance

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  • Remind: Message to 81010
    • DCHS Marching Hornets (woodwinds & brass): @dcmarching
    • Deep Creek Pit & Battery: @dcdrums
    • Color Guard: @dchsguard

​

  • Facebook
    • Deep Creek High School Bands

​

  • Instagram
    • Deep Creek Bands

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  • Email
    • debbie.beck@cpschools.com

DCHS Bands Website

https://sites.google.com/cpschools.com/deep-creek-band-program/home

Marching Hornets Prelim Calendar

https://drive.google.com/file/d/1wJI_KBHj7ijcFJ5VVSas9bgI0yLlgrJZ/view?usp=drive_link

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NEXT MEETING

  • Monday, August 4, 2025 @ 7:00pm
    • Uniform Fees will be due at this meeting
    • Another calendar update will be available

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BEFORE YOU LEAVE TONIGHT:

  • Grab a Medical Form (Ms. Patel is available to Notarize forms)
  • Grab an Updated Calendar (version 4)
  • Grab a Uniform Accessory Form
  • Pay Instructional Fees at the Treasurer’s Table
    • $200 Instructional Fee
    • Payable to DCHS BPA
    • Your Student’s Name on the Memo Line

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DEEP CREEK MARCHING HORNETS

Instilling Pride and Discipline through the Idiom of Marching Band.