Zoom Required Settings
Required Settings for use with Students
General Recommendations
Zoom Settings/Best Practices to Support Student Safety:
Settings highlighted in RED are required for student safety reasons. For example, turning OFF Join before host settings can help ensure that students are not accessing Zoom without teacher supervision.
DO NOT Post Zoom Links on a public website or Social Media. Only post Zoom Links on GOOGLE CLASSROOM or Seesaw ONLY. Remind your students they should NEVER share links to Zoom meetings with others or post on social media. This will help ensure that only your students access your Zoom meetings.
Other Zoom Settings:
Settings highlighted in GREEN are recommended for other reasons. When applicable, the rationale will be explained in the document below.
How to access Zoom Settings
Go to www.zoom.us in a web browser
The waiting room allows the user to “admit” participants. This is recommended for large groups. The host will admit students into the classroom. You will hear a doorbell when a new student enters. Only admit students you know are supposed to be in your session.
It is recommended that you leave embedded passcode turned OFF. Having your Zoom link and passcode posted on Classroom/Seesaw separately add an extra security step. Also, only users with Zoom accounts will be able to use the embedded link without a passcode.
Participants video should be on. It is recommended that students check in with their cameras on for attendance and to verify their identity.
Mute participants upon entry requires that all participants enter the room with their microphones muted which helps with background noise.
Use Personal Meeting ID when scheduling a meeting creates meetings specific to your room. Your Personal Meeting ID does not change. Consider creating recurring meetings instead.
Disable private chat to ensure that students focus on the lesson at hand, meeting hosts can limit students’ ability to chat amongst one another while a meeting is in session or in-meeting chat can be disabled in its entirety.
Prevent participants from saving chat does not allow students to save the chat. This will change the settings so that the host will have to manually save chat at the end of the meeting instead of autosave.
Turning OFF File transfer helps protect from students sharing files through the chat window to all participants.
This setting prevents students or others from taking control of what other students see on their screens. This is a required setting for working with students. This setting also prevents unwanted participants from taking control of the meeting.
Polls must be enabled to use during meetings.
This setting can be turned off if you do not want students to be able to draw on the screen.
If an unwanted participant joins and disrupts your session, you can remove the participant. This setting ensures that removed participants cannot rejoin the session.
This has to be turned on if you want to use breakout rooms.
When hosting a meeting, there is an option in the Participants Window to Mute all participants and to Allow (or not allow) participants to change their name.
Recording Settings
Select “Settings” and then “Recording”
Recording Settings
Do not record students. However, if you’re recording a tutorial or guest video, you can turn this option on. You can select recording options when setting up each meeting.
This allows the host to make sure all the security settings are enabled during the meeting.
Zoom’s new added security features are now available on the host’s toolbar under “Security.”
Scheduling a Meeting/
Class Settings
If you have meetings that reoccur on a regular basis, then you can select the recurring meeting. This allows you from having to recreate meeting invites and can use the same link whenever you need for that group. You can also select “No Fixed Time” in order to keep the recurring meeting open without a specific schedule.
When working with students, post the Zoom link in Seesaw or Google Classroom, but do not post the meeting password until right before the meeting. If your Zoom code is long, please see slide 9 for setting recommendation to not embed passwords in links.
Do not select this option. This would allow participants to join your room before you.
This is a required step when meeting with students. This will only allow @leanderisd.org and @k12.leanderisd.org accounts in your meeting. If you need to have a guest speaker or a meeting with a parent, you will need to unclick for that one meeting.
Only select this option if you have uploaded your list.
If you would like to record your meeting, then select. You can control this option once the meeting has started. Do not record meetings with students.
As a licensed user, you can elect to have an alternative host. The alternative host would be able to start the meeting if you could not.
When working with students, post the Zoom link in Seesaw or Google Classroom, but do not post the meeting password until right before the meeting. If your Zoom link is long, please see slide 9 for setting recommendation to not embed passwords in links.