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Welcome to the �Arrohattoc District Roundtable

Please remember to sign in on the attendance sheets by the entrance.

Please see Rob Kelley with any questions.

When signing in please include at a minimum.

Your Full Name
Your Unit Number and TYPE (Troop, Pack, or Crew)
Your Position ( Scoutmaster (SM), Cubmaster (CM), Committee Member (MC), Den Leader (DL), Committee Chair (CC), etc.
Youth Here for Eagle project reviews list Youth for your position.

This is critical to tracking your unit attendance properly!

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Scouting America has officially launched SAFE Guarding Youth Training, a newly enhanced youth protection program that replaces the long-standing Youth Protection Training (YPT). Effective May 16, 2025, this updated training reflects the organization’s deepened commitment to youth safety, incorporating current best practices, broader awareness topics, and a more proactive approach to safeguarding young people.

Why the Change?

For decades, YPT served as the foundation of Scouting’s efforts to prevent abuse and create safe environments. However, as society evolves and new risks emerge—particularly in digital spaces—Scouting America recognized the need for a more modern, adaptable training. SAFE Guarding Youth Training was developed in collaboration with child safety experts, mental health professionals, and youth advocates to better equip volunteers to handle the complex realities young people face today.

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Key Features of SAFE Guarding Youth Training

Annual Requirement: Unlike the former YPT, which was required every two years, SAFE Guarding Youth Training must be completed every year by all registered adult volunteers. This ensures that leaders are regularly refreshed on safety protocols and updates.
Modernized Content: The training includes updated modules on:

Abuse prevention (physical, emotional, and sexual)
Online and social media safety
Mental health awareness and support
Recognizing and responding to grooming behaviors
Creating a culture of accountability and intervention

Flexible Format: The full training takes about 90 minutes to complete, with annual refresher courses available that take only 15–20 minutes. All training is accessible through my.scouting.org.
Transitional Policy: Volunteers who have already completed YPT will remain compliant until their current certification expires. Once it does, they will be required to take the new SAFE Guarding Youth Training to maintain their registration.

What Volunteers Need to Do

All adult volunteers, both new and returning, must complete the SAFE Guarding Youth Training before their next registration or re-chartering. Units should build time into their schedules to ensure every leader is compliant and understands the new content.

A Renewed Commitment to Youth Safety

The launch of SAFE Guarding Youth Training is more than a procedural change—it’s a bold reaffirmation of Scouting America’s promise to keep youth safe. Through increased awareness, timely education, and a focus on culture change, this new training ensures that every young person in Scouting can grow and thrive in a secure, supportive environment.

To begin your training or learn more, visit my.scouting.org or speak with your local council’s training team.

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Cub Scout Leader

Basic Adult Leader Outdoor Orientation

When: October 4^th-5^th 2025 OR

November 1^st ^-2^nd2025

Where: Camp T Brady Saunders

Arrive no later than 8:15am Saturday and training will end around noon on Sunday.

For more information see the sign up on Black Pug via hovc.org

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Scouts BSA Scoutmaster/ Assistant Scoutmaster Introduction to Outdoor Leader Skills

When: October 4^th-5^th OR

November 1^st ^-2^nd

Where: Camp T Brady Saunders

For more information see the sign up on Black Pug via hovc.org

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Citizenship in Society Merit Badge Orientation

The HOVC Advancement Committee is pleased to offer Orientation sessions, for those selected by their units, to be Citizenship in Society Merit Badge Counselors.

Sunday, October 19, 2025�HOVC Leadership Center at 8090 Villa Park Dr., Henrico, VA�2:00pm to 3:30pm in the Eagle Room

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Angling Educator Class

at T. Brady Saunders

October 18, 2025

What's an Angling Educator?

Everything you need to know to take your Scouts Fishing!

The program is designed to give a student who has never fished the skills and knowledge, both practical and ethical, to go to a pond and be immediately successful. Class is for adults and scouts 15 or older (exceptions at discretion of the course coordinator, but Scouts must be mature enough to teach other Scouts).

Comments: This course provides basic fishing information as well as information on how to teach fishing to Scouts. For people who are already anglers or fishing merit badge instructors this will be a good review and add to techniques that work better with younger anglers. The expectation is that people attending this class have the intention of teaching fishing to Scouts either at their troops, packs, council events or other scouting venues.

�Where: Stem building at T Brady Saunders. Blue Room

When: October 18, 2025 8:30 am till 6 pm.

Registration opens at 8 AM, Class begins at 8:30 AM.

Class ends at 4 PM, but there will be open fishing until 6 PM.

��What to Bring: your favorite fishing gear, sunscreen,

water, eye protection, a hat, a bagged lunch

Who can attend? : Scouts 15 and older - Adults

Cost: FREE!

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2025 Dogwood District Fall Merit Badge Camporee

13905 Hanover Quarter Road�Hanover, Virginia 23069�Phone: 804-355-4306��Registration Closes:� 10-15-2025 11:59 PM

Friday 10-17-2025 5:00 PM ET to�Sunday 10-19-2025 10:30 AM ET

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2025 Glow Trail Run 5K & Kids 1-Miler�Friday, October 24, 2025�Cub Adventure Camp | OPEN TO EVERYONE!

The Brightest Night of the Year Is Back!

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Nightmare Before Thanksgiving Camporee�October 31 to November 2, 2025�Chesterfield County Fairgrounds10300 Courthouse Rd�Chesterfield, Virginia 23832

Registration closes at 9:00 PM on October 27. There is no cost for this event, but we still require pre-registration. Walk-in unit registrations will NOT be accepted.

Arrow of Light Scouts may attend Camporee as a day visitor or for overnight camping. Please note for which you are registering. Arrow of Light Scouts will compete as an AOL patrol and should not be mixed in with Scouts BSA patrols. If your Arrow of Light den/patrol is not the minimum 4 Scouts please let us know and we will buddy that patrol with another smaller patrol. Arrow of Light parents should plan to attend with their Scouts, and packs should provide appropriate leadership.

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Event: OA Fall Fellowship & Awards Banquet Weekend

Date: November 14-16, 2025

Location: Camp T. Brady Saunders

Members $25.00

Registration Opens - Monday, September 29

Late Fee ($10) - after Sunday, November 2

Registration Closes - Sunday, November 9

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Event: OA Winter Trail Crew

Date: December 6, 2025

Locations: TBD

Members $10.00

Registration Opens - Monday, October 20

Registration Closes - Wednesday, December 3

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Youth Protection and Adult Leadership Update

(Effective September 1, 2023) Two registered adult leaders 21 years of age or over are required at all Scouting activities, including all meetings. There must be a registered female adult leader 21 years of age or over in every unit serving females. A registered female adult leader 21 years of age or over must be present for any activity involving female youth or female adult program participants.

Notwithstanding the minimum leader requirements, age and program-appropriate supervision must always be provided.

All adults staying overnight in connection with a Scouting activity must be currently registered in an adult fee required position as listed or as an adult program participant. Limited exception below for Cub Scout overnight Programs.

Cub Scout Programs – Overnight Exception: Cub Scout parents or legal guardians taking part in an overnight Cub Scout program with their own child or legal ward are not required to register as leaders. All adults must review the “How to Protect your Children from Child Abuse: A Parent’s Guide” that can be found in the front of each Cub Scout Handbook. In addition, the parent or legal guardian must be accompanied by a registered leader at any time they are with youth members other than their own child/ward. All other overnight adults must be currently registered in an adult fee required position.

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Effective Sept. 1, 2023, Cub Scout packs who are conducting their own overnight camping activities may now camp up to two consecutive nights.

This is a change from the earlier policy on pack unit-coordinated camping, which was previously limited to single overnight experiences.

The updated policy also applies to Webelos and Arrow of Light dens, who can now conduct campouts for up to two consecutive nights.

A unit-coordinated campout is one that is entirely planned and executed by the leaders and parents in a Cub Scout pack, and not by the unit’s district or council. That means the pack or unit adults are solely responsible for organizing transportation and activities at the campout, and ensuring that all BSA rules are followed. This includes having at least one registered adult leader trained in Basic Adult Leader Outdoor Orientation (BALOO) who oversees the planning and is in attendance for the pack campout.

ALL Cub Scout level camping MUST be held at a location approved by council.

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Joining a new Scout unit can be a little overwhelming at first. You’re presented with a calendar full of fun upcoming activities, but all the new people, places and things can seem like a lot to digest.

Fortunately there’s help. It comes in the form of a volunteer whose job is all about making new members feel right at home.

Every unit needs a

New Member Coordinator!

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Did you miss a Roundtable?

Visit us at

ArrohattocDistrictRoundtable.org

To see what you missed!

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Scout Shop Normal Hours of Operation

Monday-Tuesday 9:00am-5:30pm

Wednesday 12:00pm-6:00pm

Thursday-Friday 9:00am-5:30pm�Saturday 9:00am- 12:00pm

Scout Shop Phone�(804) 204 – 2628

Mailing and Physical Address

8090 Villa Park Drive�Henrico, Virginia 23228�Phone: 804-355-4306�Fax: 804-353-6109

Leadership Center Hours of Operation

Monday – Friday, 9:00am-5:00pm

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