Fiscal & Payroll

• A&S Administrators Meeting #2�Tuesday, November 7, 2023

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Fiscal Updates�

1. Website Update: Fiscal Guide �
2. iTravel & Expense (Concur)
1. Rollover fund balances for Faculty Research Funds from FY23 Transferred to Departmental Orgs
2. Policy exceptions �International travel vs. 60 days, fare class, meals, etc
3. Monthly card reconciliations �Due 10th calendar day of following month
4. Travel advances no longer available�Alternatives: T&E card, CTA card, PO, Cash Advance, FO exception
5. Drop-in sessions �All are welcome through Thursday, December 21
6. “Miscellaneous” expense type – Do not use

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Concur - “Miscellaneous” - don’t use

VS.

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Payroll Updates�

• Website Update: Payroll Guide�
• Payroll
• Work study pilot from Provost Office�Faculty may utilize their faculty research or professional development funds to hire work study eligible students. Departmental work study budgets will NOT be required to support the appointments�
• Payroll Deliverables
1. J-term and Spring 2024 Teaching Announcement is forthcoming
2. Course Assistants - Spring 2024

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Course Assistants - Spring 2024

• Course Assistants are paid per hour (60 minute “clock” hour)
• Students are paid the minimum rate, currently $28.25/hr
• Non-students are paid the minimum rate, currently $67.28/hr�
• Non-student CAs must be pre-approved by A&S Payroll before any offer is made
• Non-students include professional adjuncts, former students, researchers�
• The “standard” student CA compensation for Spring 2024 will be $4,277.05
• Total pay = 15.14 weeks * 10 hours/week * $28.25/hr = $4,277.05
• Spring break is excluded from the “standard” CA compensation amount
• “Non-standard” CA appointments must be pre-approved by A&S Payroll
• 10 hours/week is a maximum not an average

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