Testbed 1 - Logistics and Technical Summary�

Revised November 2023

Denise Groves 23/11/2023

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Logistics and Technical Summary

• Venue and hotel options
• Transport to and from the venue
• Attendance
• Technical set up
• Data transfer
• Data access platforms
• Daily schedule
• Office and meeting space
• Hybrid?

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ZMD

The team at SAWS are looking into Hotel Options for the testbed - Matanga Village is not suitable, but the Holiday Inn is still an option.

Venue & Hotel options

Holiday Inn

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Holiday Inn

Hotel options

4 mins by road

16 mins walk

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Attendance

Please fill out the attendance spreadsheet:�https://docs.google.com/spreadsheets/d/11fMndvg4ln4rN3AIfSvEcjgJvLQDgICYUMIJu3iM6bs/edit?usp=sharing ��*There are two pages, one for delegates attending the event in Zambia, and one for local delegates attending any of the other venues (INAM, SAWS)

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Transport to and from the venue

Once we have a clearer idea of the number of delegates attending the testbed, we will be able to look into transport options

The Holiday Inn is approx 4 mins by vehicle or maximum 16 minute walk

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Technical set-up

• Technical and IT Action Plan
• This can be accessed here:�https://docs.google.com/document/d/1U6nKyvA_m3H3hr334Yo3nVfgfDrAqylkBym0VBjthyQ/edit?usp=sharing
• Data Transfer
• After considering various options including Starlink, it has been decided to use 5g to ensure a reliable, quick internet connection for data download
• Data will be downloaded to a central resource for forecasters to access

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Technical set-up

• Data Access
• A web portal has been created with links to the various resources �https://www.wiser-ewsa.org/testbed/portal/ �Password = ZambiaTestbed
• Data Storage
• A shared Google Drive has been created for use during and after the testbed. This is separate to the project shared drive
• Local storage will be on a mirrored NAS drive

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Daily schedule

• Proposal for discussion.
• 08:00-16:00 Local time: Synoptic team and Evaluation-engagement team.
• 14:00-22:00: Nowcasting team. 
• 14:00-14:45: Daily forecast review (including communication between centres).
• Also schedule: regular times for issuing of forecasts.�

The Testbed Operations Plan should be kept up-to-date with any timetable amendments etc. This can be accessed here:�https://docs.google.com/document/d/1tsWvqwaNwCMQffV8XaFvjGpfjoj0mU2F/edit?usp=sharing&ouid=101457276859655377512&rtpof=true&sd=true

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Office and meeting space

• Office space for the testbed has been identified
• Is additional meeting space required? – if so this will also need to be arranged with ZMD
• Are any of the sessions going to be Hybrid? Linking with the other venues via Zoom?

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Actions:

• All countries to add delegates to the relevant page on the Participant spreadsheet:�https://docs.google.com/spreadsheets/d/11fMndvg4ln4rN3AIfSvEcjgJvLQDgICYUMIJu3iM6bs/edit?usp=sharing

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• Daily schedule to be discussed an updated in the Testbed Operations Plan:�https://docs.google.com/document/d/1tsWvqwaNwCMQffV8XaFvjGpfjoj0mU2F/edit?usp=sharing&ouid=101457276859655377512&rtpof=true&sd=true

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