ACCESS FACILITATOR MEETING

MONDAY, AUGUST 3, 2026

mcaccesshelp@madisoncity.k12.al.us

Note:

• Students in a full-year course must complete the Semester 1 work by the term end date.
• Students cannot complete Semester 1 work during Semester 2 for traditional courses or Quarter 1 work during Quarter 2 for block courses.

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ACCESS Course Calendar 2026-2027

ACCESS High School Courses 2026-2027

ACCESS Middle School Courses 2026-2027

Nominate a deserving Stakeholder each month

(Administrators, Counselors, Teachers, Facilitators, and Students are eligible)

ACCESS Virtual Learning Mission

Empower Alabama students through access to high-quality virtual learning opportunities, supported by expert instruction, flexible pathways, and strong partnerships, preparing them for success in a future-ready world.

ACCESS Virtual Learning Vision

Every Alabama student benefits from access to high-quality, innovative virtual learning that expands opportunities and supports multiple pathways to success.

Facilitators

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• Collect Student Acknowledgement Form from each student. (One per school year)
• Acceptable Use Policy & Student Photographs
• Students not allowed in pictures, please let us know when we visit.
• Student Orientation is located in each course. Students must complete the Student Orientation Acknowledgement and upload a completed Student Information Form.
• Supervise students in the online classroom making sure they stay on task.
• Assist students in logging in and navigating their courses.
• Monitor academic progress by regularly checking grades.
• Attend or watch the recording of the Facilitator Meetings.

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ACCESS materials should not be copied, shared, or reproduced without the written permission of ACCESS.

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Posting ACCESS course materials violates ACCESS copyright and may result in consequences from ACCESS and the local school/school system. ACCESS Intellectual Property and Copyright

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Posting ACCESS information on websites, such a Course Hero, is copyright infringement violation. Report Copyright Infringement Issues to ACCESS by using the online form, ACCESS Copyright Infringement Reporting Information.

Academic Integrity

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AI Policy

Procedures for the Violation of the Acceptable Use of AI

Please share this information with students.

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Facilitator Schoology Login

Rising global temperatures

• ACCESS Schoology web address
• accessvl.schoology.com
• Facilitator training must be completed before you are linked to students.

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• You may have multiple Schoology accounts:
• Your School’s Schoology
• ACCESS Schoology
• accessvl.schoology.com
• Teaching & Learning Schoology
• alsde.schoology.com

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Linking Schoology

• Log in to your LEA Instance of Schoology.
• Click the arrow next to your name in the upper right-hand corner.
• Click on Settings.
• Click on Link Account.
• Enter the username and password of the account you want to link.
• Both accounts will appear
• To switch between accounts, click on your name in the upper right-hand corner and click on the arrow. The green check mark will show which instance you are in.

Who is your backup when you are out of the office?

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Facilitator Advisor Dashboard

Rising global temperatures

1. Log in to accessvl.schoology.com

2. Go to TOOLS>>ADVISOR DASHBOARD

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3. Search the name of the student (type first or last name)

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4. A summary of the student’s current courses will show.

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5. Click the Grades tab. You can download the Student Report. It will display a list of the student’s grades.

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6. Click each course for grade details.

JOIN the Facilitators’ Group - Access code: 6KH6-Z2FS-7DWK9

If you have less than 10 students, you will NOT have the icon at the right.

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Students’ Schoology Login

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Log In Directions:

For the 2026-2027 school year, the username for the student will be their SSID number. This is the 10-digit number on their student record.

All classes are on ACCESS Schoology.

The web address is accessvl.schoology.com.

(Student: Mickey Mouse)

The password will be the following combination:

(all lowercase)

First two characters of first name

First two characters of last name

Last two characters of first name

Last two characters of last name

(New Accounts add 2026 to the end of the password)

Select Log in Button

1234567890

“Private Access” Error Message

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Students will get this error, if they try to access Materials but have not completed the Student Orientation activities in each course.

Students will download, complete the Student Information sheet, save, and submit the completed assignment before Materials will be available.

Students must do this for each ACCESS course they take.

Students must complete the following activities:

• ACCESS Student Orientation Acknowledgment
• Student Information
• Complete the Discussion

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2

3

4

2

Student Grades

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Are located in PowerSchool.

Please follow your school district’s policy on providing grades.

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Are visible in ACCESS Schoology.

Will NOT populate into your school’s reports.

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Can be viewed in PowerSchool the day after the push date.

ACCESS

Running Averages

ACCESS

Daily Grades

ACCESS

Final Grades

ACCESS

Parents

If they request a progress report, please follow your school district’s policy on sending grades electronically.

• All unit tests and term exams must be completed in the presence of a trained facilitator.
• Seven days before a course ends, teachers will enter missing flags for all remaining assignments.

How to Read Student Grades

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S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of S1 and S2

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F1 = running average and final grade

S1 = 1st half of class

S2 = 2nd half of class

F1 = current average of S1 and S2

Traditional (Tda)

Classes

Fall (FS) & Spring (SS) Semesters

Fall (Fa) & Spring (Sp) Blocks

Q1, Q2, Q3, & Q4

F1 = running average and final grade

• All unit tests and term exams must be completed in the presence of a trained facilitator.
• Seven days before a course ends, teachers will enter missing flags for all remaining assignments.

F1 grades are not final until the class has ended.

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New ACCESS Courses 2026-2027

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Careers in Education

Introduction to Criminal Justice

Introduction to Public Safety

Network Fundamentals

Practices in Education

Career Technical

Education

Mathematics

Geometry w/Data Analysis, Honors

Health Science Discovery, Gr 6-8

Middle School - CTE

**The LEA is responsible for administering the CRI assessments.

Counselors will need to provide students with login information to Alabama Career Planning System website. Students can also use CareerOneStop to complete the assessments. A component of the Career Preparedness class is the Financial Literacy Assessment, which must be completed on the school’s campus.

Requires the school to provide hands-on CPR & AED training to students enrolled in the course. (Facilitators must request the password from the teacher once the hands-on CPR & AED training has been completed by the student.)

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LEA COURSE REQUIREMENTS

Beginning Kinesiology

Career Preparedness

Requires students to complete the Physical Fitness Test on campus with a P.E. teacher trained in APFA test administration.

Health Education & Foundations of Health Science

A component of the Government Course must be completed on the school's campus. The LEA is responsible for giving the Civics Assessment for High School Government courses.

US Government

The LEA is responsible for giving the CRI Assessments for CTE courses.

Career Technical Courses

Credit

Recovery

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1

2

3

4

2

Student completes Student Orientation: Acknowledgement Quiz AND Student Information Sheet

Student takes Unit 1 Test. (NOTE: Password must be entered by Facilitator.)

After taking the Unit 1 Test, the student may move on to Unit 2, regardless of score.

• Student must move through the Term in order, but can take all pretests without earning a passing score.

If a student scores a 350 after their first 2 attempts, the teacher will excuse ALL of the assignments for that unit and enter the score in the Test Passed column in their Gradebook. (This item is unpublished, and not visible to students.)

Earning a 350 or higher on subsequent attempts does NOT excuse the unit’s work!

If a student scores less than 350 after their first 2 attempts, the student may choose to move on to the next unit or submit work in the current unit.

• Student may request a third attempt at the Unit Test by messaging their teacher.
• There will be NO work requirement before 3rd attempt is granted.
• Unit work may NOT be excused if the first 2 attempts are 325 or lower.

Each unit consists of 1,000 points.

• If student passes pretest after first 2 attempts: Pretest (500 points) + Test Passed (500 points)
• If student does NOT pass pretest after first 2 attempts: Pretest (500 points) + Unit Lessons (500 points)

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Important Dates

• Quarter 1 (Q1) - Drop date is 09.18.26, End date is 10.05.26
• Fall Block (Fa) - Drop date is 09.18.26, End date is 12.11.26
• Fall Semester (FS) - Drop date is 10.02.26, End date is 12.11.26
• Traditional (Tda) - Drop date is 10.02.26

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• Drops include all enrolled ACCESS students.
• This includes students with IEPs, 504s, EL plans, and Credit Recovery.
• One week before the term end date, teachers will enter all missing flags.

Email the Parent

Struggling Tips

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Reach out to their coach

Provide early or late testing

Pull from a class they are passing

• If students are struggling and need assistance with getting back on track, please reach out to the Support Center.
• We are happy to set up/attend conferences, both in person and virtual, with struggling/failing students.
• Check the Unit Checklist and begin working on assignments with the most points to bring the grade up quickly.

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Disturbing Content

If you see a student with disturbing content on their computer, please reach out to your school’s counselor and/or administration.

Please follow your school district’s policy on reporting any content where a student may harm themselves or someone else.

Please report to the Support Center as well and we will reach out to the school.

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cdharvey@madisoncity.k12.al.us

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Best Practices

Know Your Students

Student Login

Attend Facilitator Meetings

Contact the Teacher

Monitor Students

Contact the Support Center

Teachers

Communication

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Reach out to the teachers with the names of students that you facilitate, the times of day you have students in class, the school calendar, etc.

ACCESS Students

Parents

Support Center

When communicating with absent students, please do so using ACCESS Schoology Messenger.

Please follow your school district’s policy on communicating with parents electronically.

Include as much information as possible: student name, course name, teacher name, the issue the student is having, and any screenshots, if available.

As the facilitator, it is your responsibility to communicate with the ACCESS teacher concerning any school-based accommodations that need to be made for the student(s). This includes, but is not limited to, large-font/screen enhancement, read-aloud tests, etc.

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Accommodations

• Accommodations are processed through PowerSchool Special Programs.
• If a student has accommodations and is not receiving them, please contact the Support Center.
• Once the accommodation is uploaded, the ALSDE program will trigger the MC Support Center to send a Persons Responsible form that teachers must sign.
• Please make sure you are familiar with the student’s accommodations.
• Please monitor expiration dates and upload any new documents as needed.
• Each August, accommodations must be uploaded again as the system is wiped clean in July.

• Facilitators should enter the passwords for tests & exams.
• Do NOT share the passwords with the students.
• Tests should be completed during class time.
• Ensure students click the submit button before leaving class.

• If you need a password, contact the Support Center.
• Email: mcaccesshelp@madisoncity.k12.al.us
• Phone: 256.774.4609

Unit Tests & Term Exams

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• Term exams are part of the coursework.
• Unit tests and term exams must be completed before school ends on the last day of the course.
• If students are testing with you after school hours, please send the teacher an email, so the student is not flagged for cheating.
• Students who take tests outside of school hours will earn a zero for that attempt. If there is a special case, the facilitator will contact the teacher.

Contact us for help...

NOTICE…

2 attempts on assignments and Unit Tests.

Second attempt must be requested and attempted within 10 business days.

1 attempt on Term Exams.

Passwords - NEW PROCESS

• Facilitator Training will be completed every 3 years.
• Passwords are located in the MC Support Password Group.
• Once you complete training, please email mcaccesshelp@madisoncity.k12.al.us and inform us you have completed the training. The Support Center will add you to the group.
• To locate the teachers’ passwords, follow these steps:
• Log in to accessvl.schoology.com.
• Click on Groups across the top of the screen.
• Click on MC Support Passwords.
• Click on Resources.
• Click on 26-27 Passwords (includes summer 2026).
• Scroll to find the teacher’s name and click the folder.
• Click the file to access the passwords.
• You can view and/or download the file.

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Meet Our Team

Instructional Specialists

Shannon Bentley

Melissa Lee

Jennifer McCain

Ashley Strode

Andrea Wilkinson

Sheri Smith

Program Support Manager

Success Coaches

Todd Burwell, Math and Science

Maci Couey, Special Populations

Charlene Deakyne, Math

Kim Holmes, ELA

CAROLYN HARVEY, Administrator

SHARON POWELL, Coordinator

CHASTITY WRIGHTS, Asst. Coordinator of Special Populations

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2026-2027 Meetings & Holidays

August 3, 2026, at 9:00 a.m.

October 5, 2026, at 9:00 a.m.

December 7, 2026, at 9:00 a.m.

January 4, 2027, at 9:00 a.m.

March 1, 2027, at 9:00 a.m.

May 3, 2027, at 9:00 a.m.

Summer School Meeting (recorded and emailed to facilitators)

August 5, 2026, at 12:00 p.m.

Parent Meeting Link

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Madison City ACCESS Parent Website�Click Parent Resources and Support

Live Facilitator Meetings

Upcoming Parent Meeting

ACCESS 26-27 Holidays

September 7, 2026 - Labor Day Holiday

November 11, 2026 - Veterans’ Day Holiday

November 25-27, 2026 - Thanksgiving Break

December 21, 2026-January 4, 2027 - Christmas Break

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January 19, 2027 - Martin Luther King, Jr. Holiday

February 15, 2027 - Presidents’ Day Holiday

March 15-19, 2027 - Spring Break

May 31, 2027 - Memorial Day Holiday

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Start Day 1 with Success

• Complete annual facilitator training. (link to training information)
• Have computers charged and ready to go for students on Day 1.
• Have student usernames and passwords for Day 1 (see the school counselor for student 10-digit SSID numbers. This number is the username).
• Collect Student Acknowledgement Agreement (keep on file at the school, only one form per school year).
• Provide a list of students' names & time of day you have them to their ACCESS teachers.
• Provide a copy of your school’s 2026-2027 school year calendar.
• Make a plan on how you will organize your ACCESS class.
• Want to have the grade dashboard? Let your administration know.
1. Dashboard Authorization Form
2. ACCESS Sample Dashboard
3. Step-by-Step Instructions
• Reach out to the Support Center if you need assistance.
• Email us at mcaccesshelp@madisoncity.k12.al.us
• Call us at 256.774.4609
• Here are some helpful handouts: Student Login, Facilitator Best Practices, Steps to Take an ACCESS Test , and ACCESS Toolkit
• Need somewhere to start….Try this Google Sheet to get you going.

THANK YOU FOR YOUR ATTENTION

Our office hours are

Monday - Friday

7:00 a.m. - 4:00 p.m.