Calforex Cup #4, Western Series #3�2026- Hinton

Team Captain’s Meeting (virtual)

March 11, 2026

7pm on Zoom

Agenda

1. Welcome/Introduction
2. Roll Call - Virtual
3. Weather Forecast
4. Technical Information / Course / Stadium / Timing / Range
5. Call for Registration issues
6. Other New Information
7. TD Comments
8. Jury Selection - Technical Delegate (TD), Competition Lead, and 3 Coaches
9. Adjournment

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Introductions

• Organizing Committee Chair – Melanie Leoni
• Technical Director – Jason Nishiyama
• Chief of Competition – Ntala Quintilio & Melanie Leoni
• Chief of Range – Garry Schaffel
• Chief of Stadium – Scott Wilson
• Chief of Course – Christian Weik
• Chief of Timing – Elijah MacCulloch
• Volunteer Coordinator – Jesse Way
• Competition Secretary – TerriLynn Duffy

Weather Forecast

Technical Information - Course/ Stadium:

The Hinton Cougars & the Hinton Nordic Center are ready to welcome athletes, volunteers, and spectators!

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Course maps were included in the Coaches WhatsApp group chat

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No access from the timing hut to the range, please use the access from stadium.

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Please refer to the updated maps and make note of the athlete entrance to the range.

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Please use the designated walkway from the start/finish to the range and do not cross the course.

Parking is limited, please consider carpooling if possible.

Technical Information - Course Cont.

Timing

We are using the Zone 4 timing system.

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Transponders will be used for each athlete and all results (provisionals and finals) will be posted on the Zone 4 site and the Biathlon Alberta website.

Range

No gear may be left at the range after Zero and athletes will not be allowed onto the range while the competition is underway.

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Rifle runners in the range to be provided by the clubs.

-Clubs will move rifles for Senior Girls and Boys

-Clubs will also place rifles for Dev 1, 2, 3, and Adult 1 athletes

Rifles must have bolts open on rifle racks.

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Are you zeroing with your club? Please let us know changes now. Zero allocations will be in the coaches chat Friday night.

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Any athlete using the exit rack as part of rifle drill must leave the rifle with bolt open before leaving the rack. (AB Hosting Policy, Annex A, 2.1.4)

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Registration Corrections

Draw will be completed after the completion of the Team Captains Meeting. Once any final corrections have been addressed the start list will be posted on Zone4

Other Important Info

• Race Office, Timing, Jury, and Radios will be in the Timing Building. First Aid/Medical will be in the Range Building
• Volunteer check-in will be outside the Main Lodge
• Competition fees for the Calforex Biathlon Cup #4 include the daily ski pass for the competition days, as well as the training day
• All skiers must have a ski pass if skiing before or after competition/training days. Range and ski passes outside event days can be purchased at the Hinton Nordic Centre Main Lodge, or by clicking on the following link, https://www.peek.com/s/f0a5958d-103a-4d15-a6b0-f81cd8d11a72/0ZmN , or an e-transfer can be made to treashns@gmail.com . All range use outside of unofficial training times and competition days must be booked via hintonnordicskiers@gmail.com
• If you plan to arrive early, please let us know so we can assist.

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Other important info (cont.)

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• There is no ammunition in Hinton, please be prepared to bring all your own ammunition
• No wax benches are available. Limited waxing facilities on-site- plug-ins can be found around the main lodge
• There are electrical outlets around the maintenance garage for waxing. There may be more space there as well.
• There is no concession or water on site over the weekend. Please ensure you bring sufficient food and water for the day
• Public outhouses outside of Main Lodge, and at main Parking lot. Extra portapotties will be located near Range entrance

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Chief of Race - other comments

• As previously mentioned, if teams can recruit a couple parents to run rifles. Please send them to volunteer check in a.m. for vest

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• **If we could have one Coach be responsible for adjusting the eco aim level to 6 or 7 depending on which category competes first (U11-6 to U13 & Open-7)** Any volunteers?

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• **If each Coach could please let our Organizing Committee know how many athletes plan on attending training on Friday (1-3pm)

-Please email Ntala at: gm@biathlon.ca

or Melanie at: leonimel6@gmail.com

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*Final plea for Parent Volunteers*

Club Coaches, in order to ensure this final race of the Calforex season and the Western Series is a go, please share the hyperlink in this slide with parents in your clubs.

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No experience is necessary, lunch is provided, instruction is given (if you need it)

Hinton Calforex Cup Volunteers - March 2026

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https://docs.google.com/forms/d/e/1FAIpQLSc-pAXP_63fL53cfINfxpSRpg548eHaeCIX11Xff8d-8hYIMA/viewform

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or please email our Volunteer Committee directly at : hnsvolunteers@gmail.com

Technical Delegate Comments

Equipment Check Reminder

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Deviations from Regulations

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Jury Selection

• Jury will meet 15 min before Zero on Shooting Ramp at Lane 15
• Jury will meet in Timing Building immediately after race

Jury Selection

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• TD – Jason Nishiyama
• Competition Lead – Melanie Leoni
• Coach
• Coach
• Coach

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Coaches WhatsApp group chat - QR Code

Questions?