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Significant Incident Automation

The process for significant incidents was able to be significantly improved with the adoption of Slack and BlueJeans by ITS. In order to improve the coordination and responsiveness, a portion of the manual work has been eliminated through automation.

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Joseph Lisi

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Problem

The significant incident process was unreliable and in need of improvement. Zapier, a third party application that handled some of the automation, was not consistently working properly. Recent significant incidents were not as smooth as they could have been.

Methods

Results

This integration allows a portion of the process be done instantly via the click of a button.

The nature of the significant incident process is hectic and stressful. The automated process this will create more ease.

I developed a deep understanding of this process and gained a sense of the importance behind it.

The methods used to solve this problem

  • Leverage Google and Slack APIs
  • Integrate directly into ServiceNow
  • Press the ‘Create SI Doc, Calendar Event, Slack MSG’ hyperlink on the bottom of the SI form that is used to initiate the automation

The automated process

  • Creates a new significant incident document in the Google Drive
  • Adds a Google Calendar event regarding the next BlueJeans call-in
  • Alerts ITS via Slack, and begins a Slack thread to further discussion