CDLE Compliance Quarterly

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November 18, 2025

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Agenda

• Housekeeping
• Updates from Regulatory Divisions:
• Division of Family & Medical Leave Insurance
• Division of Unemployment Insurance
• Division of Workers’ Compensation
• Division of Oil & Public Safety
• Division of Labor Standards and Statistics
• Live Questions

Division of Family & Medical Leave Insurance

FAMLI

Division of Family & Medical Leave Insurance

• FAMLI was approved by voters in 2020 and ensures that Colorado workers have access to paid leave during life events that pull them away from work.
• Both employers and employees contribute to the benefit fund. Self-employed individuals are also eligible to participate.
• FAMLI provides workers 12 weeks of paid leave when they are…
• Caring for a new child during the first year after birth, adoption, or foster care placement.
• Caring for a family member with a serious health condition.
• Caring for their own serious health condition.
• Making arrangements for a family member’s military deployment.
• Addressing the immediate safety needs and impact of domestic violence and/or sexual assault.

Division of Family and Medical Leave Insurance

Rules & Regs: Upcoming Deadlines and Effective Dates

• 12/1/25 - Self-Employed Individuals
• Upload prior year’s tax transcripts and W2’s
• After Dec 1, account eligibility will move to “NULL”
• 1/1/26 - Employers w/10 or More Employees
• Begin paying employer portion of FICA & FUTA for medical leave benefits (IRS Rev. Rul. 2025-4)
• See FAMLI Employer Newsletter, September & October editions

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• 1/1/26 - All Audiences
• Premiums reduced to .88%
• Neonatal Care Leave available to all FAMLI members
• NEW Required Program Notice distributed Dec. 2025

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Division of Family and Medical Leave Insurance 2

Upcoming Rulemaking Dates

• Amendments to the FAMLI Rules have been adopted and are effective 1/1/26. Each is published on our Rules & Guidance page.
• Neonatal Care Leave Rules → 7 CCR 1107-3
• Tax-Related Rules → 7 CCR 1107-1 + 7 CCR 1107-3

Tech Updates - R18 My FAMLI+ Employer

• FICA Reporting Feature: downloadable PDF and CSV reports re: employee medical leave benefits sent directly to “Correspondence Center”

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Division of Family and Medical Leave Insurance 3

Resources & Toolkits

• File specifications and file templates for wage reporting for third party administrators (TPAs) are published on FAMLI’s TPA page.
• User guides and how-to videos for employers are published on the My FAMLI+ Employer page.
• User guides and how-to videos for the appeals process are published on FAMLI’s appeals page.
• FAMLI also has various tools to help employers communicate with staff available in the toolkit and tools to help communicate with your partners in our marketing kit.
• Subscribe to the FAMLI Business newsletter for updates

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1 Division of Unemployment Insurance

UI

Division of Unemployment Insurance

• The Division of Unemployment Insurance (UI) helps people who have lost their jobs by providing temporary wage replacement.
• Unemployment benefits are funded by employers and help workers pay their bills during job transitions and contribute to the economic stability of the state.

Division of Unemployment Insurance 2

Rules & Regs: Upcoming Deadlines and Effective Dates

• 2026 Employer Premium Rates - Now available in MyUI Employer+. Employers will also receive their annual Rate Notice in the mail in the coming weeks.
• Each rate component is calculated and rounded to the nearest cent, using Generally Accepted Accounting Principles (GAAP). Individual rate component percentages are listed on the employer Rate Notice, and available in MyUI Employer+.
• Please compute and round each rate component to calculate your total premiums owed each quarter.
• 2026 Rate Protest Period ends Monday, December 15.
• Legislatively-mandated rates, including the Support Rate and the Solvency Surcharge cannot be protested.
• Rate Protest must be submitted online in MyUI Employer+.

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Division of Unemployment Insurance 3

Rules & Regs: Upcoming Deadlines and Effective Dates

• 2026 Voluntary Premium Payments (VPP) - Employers may be eligible to submit a VPP to change their percent of excess, which may lower their UI rate.
• VPPs are not a prepayment for premiums an employer will owe and cannot be refunded.
• VPPs must be submitted online in MyUI Employer+ by Saturday, March 14, 2026. Paper checks are no longer accepted for VPPs.
• Out of State Wage Credit Processing - The Division is currently reviewing wage credit requests submitted as of Q1 2025. Credits are only reviewed/approved if:
• the adjusted wages were reported to CO within the last six quarters;
• the credits are equal to or less than the state’s chargeable wage base;
• the adjusted wages are verifiable within the Interstate Connection Network (ICON) system

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Division of Unemployment Insurance 4

Tech Updates

• Employer Rate Notice Display Update - In-system employer rate notice and amended rate notice displays now show a full breakdown of the components used to calculate the employer's rate, including Support Rate allocations.

Employer Questions

• When filing quarterly unemployment wage reports and using the previous quarter report for names and ssn; how are those names arranged? Can they be organized alphabetically?
• Answer: Wage records copied from the previous quarter are sorted numerically by SSN. At this time, data cannot be sorted alphabetically. We are exploring options to expand data sorting functionality.
• Is there a way to give employers more than 48 hours to answer claims?
• Answer: By law, employers have seven days to respond to the Division’s initial request. If we do not receive a response in seven days, additional requests will be made via email and phone calls, and employers have two days to respond. Visit the Responding to UI Claims page for more information.

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Division of Unemployment Insurance 5

Resources & Toolkits

• Engagement Opportunities:
• UI Quarterly Reporting Survey.
• Free UI Employer Workshop (Dec. 17, 2025)
• 2026 Employer Rates Information & Resources:
• Unemployment Insurance Premiums (for all users)
• View Employer Rates online (for employer users)
• View Client Rates online (for TPAs)
• Submit a Rate Protest online (for all users)
• Toolkits & Employer Guides:
• Employer Resources
• TPA Toolkit
• Monthly Email Updates
• Employer Monthly Email Sign Up
• TPA Monthly Email Sign Up

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Division of Workers’ Compensation

DOWC

Division of Workers’ Compensation

• The role of the DOWC is that of an administrative conservator and regulator of the Colorado workers’ compensation system.
• In other words, the DOWC’s job is to make sure that the system is operating correctly, all the stakeholders are following the rules to keep the system operating correctly, and to make adjustments to the rules when the system can be improved.
• The DOWC’s five main external stakeholder groups are injured workers, employers, insurers, attorneys, and medical providers.
• The DOWC and the insurance carrier are separate entities. The DOWC does not pay benefits.
• The DOWC also facilitates the process for resolving disagreements between carriers and claimants.

Division of Workers’ Compensation 2

Rules & Regs: Upcoming Deadlines and Effective Dates

• January 1, 2026: DOWC Rule 18 takes effect.
• All providers (excluding interpreters) submitting 25 or more workers’ compensation bills per month will be required to submit electronic medical bills. Likewise, all payers (excluding self-insured employers) must accept these electronic medical bills in a HIPAA-compliant 837 format. The DOWC hosted a webinar to discuss preparations for the 2026 E-Billing requirements.
• January 1, 2028: HB25-1300, known as "Workers' Compensation Benefits Proof of Entitlement," takes effect.
• This legislation will affect nearly all employers in Colorado. The DOWC just wrapped up “listening sessions” to discuss how to successfully implement the bill. If you have any questions or feedback, please email Education & Outreach at cdle_dowc_communications@state.co.us.

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Division of Workers’ Compensation 3

Tech Update

• CoComp in 2026 and 2027
• The DOWC is modernizing its claims management system with a new system called CoComp. CoComp aims to create an easy-to-use, transparent, and efficient system for workers' compensation activities in Colorado.
• Please email the DOWC at cdle_dowc_communications@state.co.us with questions or feedback.

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Division of Workers’ Compensation 4

Resources & Toolkits

• Improve Safety and Save Money
• The DOWC’s Premium Cost Containment (PCC) Program provides free support for employers to lower costs and improve safety. Prioritizing workplace safety can help prevent accidents, foster a positive work environment, and attract top talent.
• PCC-certified employers receive up to 10% off their workers’ compensation premiums. The PCC Program team is ready to help employers prevent injuries and save money.

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Upcoming Engagement Opportunities

Division of Workers' Compensation Case Law Update

Case Law Updates (CLUs) typically happen on the third Thursday of every month (except December) and feature DOWC judges discussing real-life cases and legal issues. Free Continuing Legal Education (CLE) credits are available. Make sure to subscribe to receive Case Law Update invitations.

March 2026 Workers’ Compensation Educational Conference

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The Colorado Workers’ Compensation Educational Conference (CWCEC) returns to the Broadmoor in Colorado Springs from March 9-11, 2026. This year’s theme, “The Next Frontier: Innovating Our Future,” highlights modernization, progress and efficiency in the system.

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1 Division of Oil & Public Safety

OPS

Division of Oil & Public Safety

• The Division of Oil & Public Safety (OPS) is responsible for a variety of regulatory functions related to environmental and consumer protection and public safety.
• Program oversight includes:
• Amusement rides and devices
• Explosives use
• Boilers
• Conveyances (Elevators and Escalators)
• Fuel products, including LPG, CNG, LNG and Hydrogen
• Petroleum Storage Tanks and Cleanup of Petroleum releases
• The Underground Damage Prevention Safety Commission has enforcement oversight for the one call law

Division of Oil & Public Safety 2

Rules & Regs: Upcoming Deadlines and Effective Dates

• The fees for the Amusement Rides & Devices program are changing.
• Effective January 1, 2026: the operator fee will increase from $600 to $700 per operator, and the ride fee will increase from $180 to $220 per ride in accordance with the fee table in the Amusement Ride regulations and on the Application Information webpage.
• Regulation updates are coming to the Boiler and Conveyance programs.
• Updates become effective January 1, 2026, and those interested can learn more at https://ops.colorado.gov/ProposedRules.

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Division of Oil & Public Safety 3

Resources & Toolkits

• OPS publishes quarterly newsletters for each of the programs within the Division. Archives can be found at the following links:
• Petroleum Program
• Amusement Rides and Devices
• Boiler Program
• Conveyance Program
• Explosives Program
• The Petroleum Program’s Guidance Document supports owners/operators and consultants when dealing with releases of petroleum into the environment.

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1 Division of Labor Standards and Statistics

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DLSS

Division of Labor Standards and Statistics

What We Do: Labor laws we enforce, publish guidance, & offer compliance assistance

● Wage & Hour (minimum/overtime wages, unlawful deductions, breaks, etc.)

● Paid Sick Leave (48 hr/yr, health/personal needs)

● Unequal Pay (sex-based disparities)

● Job Transparency (pay in job postings; applicant screening limits; gig work disclosures)

● Labor Relations (private sector union dues elections; public sector organizing & representation elections)

● Farm Work Conditions (heat protection, shade, water, etc.)

● Retaliation (firing/demoting/blacklisting, etc., for exercising these rights)

No Authority: Related laws we don’t cover

● Discrimination, harassment, & accommodation (CCRD)

● Benefits like FAMLI, UI, WC

Division of Labor Standards and Statistics 2

Rules & Regs: Upcoming Deadlines and Effective Dates

• New Colorado Minimum Wage effective January 1, 2026: The 2026 statewide minimum wage will be $15.16, up 2.36% from $14.81 in 2025. Local minimum wages are published on cdle.colorado.gov/dlss (also ColoradoLaborLaw.gov)
• New / Amended Rules in effect January 1, 2026: The following seven sets of rule were adopted on November 10 and will be in effect on January 1.
• COMPS Order # 40 7 CCR 1103-1
• Wage Protection Rules 7 CCR 1103-7
• Pay Calc Order 7 CCR 1103-14
• CO Warning Rules 7 CCR 1103-11
• Agricultural Labor Conditions Rules 7 CCR 1103-15
• Youth Employment Standards Rules 7 CCR 1103-20
• Standing Order on Appeals 7 CCR 1103-21
• For More information about the adopted rules, including redlines, please visit the DLSS Rulemaking webpage

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Division of Labor Standards and Statistics 3

What’s new in labor rights & responsibilities in 2025?

• DLSS recently updated and renamed its Labor Law Guidance & Education webpage. This webpage includes multiple forms of published guidance for Colorado employers and employees:
• INFOs: (Interpretive Notices and Formal Opinions) — the Division’s approved notices, opinions, and explanations on various labor law topics.
• KNOWLEDGEs: (Knowledge for Workers on Labor Law is Empowering & Drives Good Employment) — one-page summaries for employees on their labor rights.
• Labor Law Videos: As of November, 3 new short educational videos about Colorado labor laws, including “Wage Payment,” “Paid Sick Leave,” and “Vacation Pay at Separation,” with many more educational labor law videos coming soon.
• Other published labor law guidance that includes public notices, reports, and other releases from DLSS.

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Thank

You!

Questions?