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London New Year’ Day Parade

Touchpoint Meeting

October 29th, 2024

7:30p, Room C6

2025

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Agenda

7:30 Welcome and Introductions

7:35 Itinerary and More

7:45 Pre-Trip Help

7:50 Chaperones Still Needed

7:55 Payment Schedule

8:00 Insurance and Refunds

8:15 Next Steps

8:20 Q&A

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Introductions and Welcome

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Introductions and Welcome

Introductions

Moises Fagundes, Director of Bands

Rik Nishimori, Director of Bands

Rob Reyes - President, Band Boosters

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Current State

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Current State

Flight Assignments are complete, waiting on final confirmation from The Parade.
Hotel room assignments are complete. Sending to The Parade on or before 11/7
Pre-order and purchase of grandstand tickets were submitted last week. Still can purchase on the Ticketmaster UK website.
Roommate requests for chaperones and adult travelers received.
Additional funds to Restaurant cards submitted.
Completed initial equipment list to The Parade. We are at 40 boxes(!).
Parade and Concert music has been selected.
Parade website updated with our pictures and bio.

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Itinerary and More

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High Level Itinerary

Final Ininerary to be received on 11/1

12/28/2024

Depart SFO

12/29/2024

Arrive London
Orientation
Parade Walk
Dinner

12/30/2024

Half day tour of London
Technical Rehearsal
Dinner
LNYDP Gala Concert Performance

12/31/2024

Full Day Oxford Tour
Dinner
New Year’s Eve Party at Hotel for the students

1/1/2025

Parade Day
Free Day after Parade

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High Level Itinerary

Final Ininerary to be received on 11/1

1/2/2025

Full Day Tour to Windsor
Dinner at leisure

1/3/2025

Half Day Tour: River Thames, Tower of London
Dinner at leisure

1/4/2025

Breakfast
Return to SFO

Link to this Tentative Itinerary for 2025 LNYDP is at the end of this presentation.

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Parade Route

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Hotel - Doubletree by Hilton Docklands Riverside

Address: 265a Rotherhithe Street, London SE16 5HW

Bedroom location

Your rooms will be allocated on specific floors of the hotel. The hotel will pre-assign your rooms in chaperone groups prior to arrival as per your request.

Bedroom types

Your bedroom allocation will be made up of a majority twins (2 beds for 2 people) and the balance doubles (1 large bed for two people). Triple rooms (usually a double & single bed for three people) are available on request. Anyone requesting a double room to themselves will need to pay the single supplement. ($720 charge)

Orientation Meeting

Orientation will take place in the London Room on the mezzanine floor. The room will be set up dinner style for 200.

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Tickets

Tickets are available via TicketMaster UK
Link to the UK TicketMaster at the end of the Presentation
Based on experience, it is best to purchase tickets via a browser on your computer.
If you are interested in Grandstand tickets, the Parade recommends you purchase these as soon as possible.
As of 10/29, there are still great Grandstand and VIP seats available.
If someone figures out how to download the UK Ticketmaster app and purchases tickets, please let me know.

Two types of seats:

Grandstand - Seats along the parade route. £65.00 each

VIP - Seats near Downing St., £175.00 each. Access to VIP area, food, drinks, and VIP restrooms.

Street View - Appears to be free. Would have to get a spot based on availability and crowd size.

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Meals

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Chaperones

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Chaperones

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Pre-Trip Help Needed

Here is the pre-trip help we need:

Equipment Transport Contact—Someone who will help gather instruments and uniforms for transportation. A logistics company will pick up those items for us.
Food Contact—Someone who will help map the names of all travelers to ensure they have food cards, inform them of allergies, and more.

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Insurance, Claims, and Refunds

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Insurance, Claims, Refunds

What is covered?

Cancellation, up to $4,000.
Medical and Emergency Expenses, up to $10,000 per insured person.
Personal Accident, up to $25,000 per insured person.
Baggage, up to $1,000 per Insured person.
Musical Instruments, up to $5,000.
Rental or Replacement Musical Instrument, up to $1,000.

Link to the policy is at the end of the presentation.

All claims are subject to what is outlined, allowed, and not allowed in the Travel Insurance Policy.

Any claims, including refunds, must be submitted directly to B.D.B. Limited. Address is at the top of Page 2 of the policy.

Foothill Band Boosters are no longer responsible for refunds as of 9/1/2024. Travel Policy is now active as of 9/1/2024.

There is a $400 deductible for each claim submitted to B.D.B. Limited.

If you need to file a claim, please let Mr. Fagundes, Mr. Nishimori, and Mr. Reyes know.

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Next Steps

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Next Steps

Help make this a trip of a lifetime for our students!

Sign up to be a Pre-Trip contact!

Let us know if you can be a backup Chaperone in London.

Volunteer Clearance Level 3

All pre-trip help is appreciated

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Discussion / Q&A

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Discussion Q&A

This is a Band Trip

Priority is for our students to be with their friends and fellow students.
Families can spend time with their child at places we are meeting at as a group.
There will be no check-out/check-in process “releasing” a student to families for the duration of the trip.

Full Package - From Foothill to London to Foothill
Land Package - London Hotel Check in on 12/29 to Checkout on 1/4 about 11a.

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Q&A/Discussion

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Links

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Links