Welcome to the �Imagination Zone �Staff Orientation��Afterschool Care + Monday Camp��
IZONE Mission Statement�Imagination Zone helps every child reach their potential in an environment filled with compassion, stimulation, and encouragement. We create experiences that build confidence, creativity, and connection — so every child leaves feeling capable, valued, and inspired.
IZONE • 2026–2027
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What Makes IZONE Different
�💚 More Than Traditional Childcare
At IZONE...
🏫 Afterschool care is provided at each campus.
🌞 Monday Full-Day Camp begins at J.A. Arthur, with additional locations added as enrollment grows.
👩🏫 Many staff are familiar KISD educators.
🤝 Relationships come first.
🎨 Learning happens through fun and exploration.
❤️ Every child deserves to feel safe, valued, and included.
When families choose IZONE, they're choosing a trusted partner in their child's day.
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Our mission guides every decision we make and every interaction we have with children and families.
Orientation Standards
🏛️ Orientation Standards
This orientation was developed to support both:
🛡️ Texas Child Care Licensing�Required orientation topics based on Texas Minimum Standards (26 TAC Chapter 744)
⭐ Texas Rising Star�Quality practices that promote safe, engaging, and developmentally appropriate care for children.
Throughout today's orientation, you'll learn both the required licensing standards and the best practices that make IZONE a high-quality program.
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This orientation was intentionally designed to meet both systems.
Today’s Goals
�✔ Learn how IZONE operates.
✔ Understand your role and responsibilities.
✔ Review child safety and supervision expectations.
✔ Complete required Texas Child Care Licensing orientation.
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IZONE Employment & Required Forms
Background Check – Form 2971�Complete and send to Kristi Murrell. (Jan Campbell will enter it into the Child Care Licensing system.) Once entered, you’ll get an email from Texas HHSC with fingerprinting instructions.
💡 IZONE will reimburse you for the fingerprinting fee.
Required Documents
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Payroll & Employment Setup (ADP)
💰 IZONE pays electronically each month, around the 15th.
Background Checks and Fingerprinting — “All staff must complete a background check and fingerprinting as required by 26 TAC §744.901–§744.909. Staff cannot be present with children until HHSC has issued an ‘Eligible’ status.”
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Training & Certification Requirements
All IZONE staff are required to complete annual childcare training hours. Most of your school district training already counts toward this total — you just need to document it on Form 7250 for childcare licensing.
Training Requirements
💡 Good News:�Your KISD Vector courses (Child Abuse, Bloodborne Pathogens, etc.) already meet most of the required hours. Just record them on the Childcare Training Log (Form 7250) and attach any available certificates.�Kristi will review each staff member’s training record and ensure everything is uploaded into Procare.
Staff Forms & Documentation
Required Training (24 hours/year)
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Purpose of Today’s Orientation
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Understand both IZONE programs
Review daily procedures, staff expectations and communication
Learn safety, supervision and licensing requirements
Prepare for a successful 2026-2027 school year
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Your IZONE Staff Quick Reference Guide�
Your Guide for the School Year
Every employee will receive an IZONE Staff Quick Reference Guide.
Keep this guide with you throughout the school year. It provides quick answers to many of the questions you'll have after orientation, including:
✔ Daily responsibilities
✔ Procare reminders
✔ Child supervision & ratios
✔ Emergency procedures
✔ Monday Camp information
✔ End-of-day checklist
✔ Important contact information
💚 Keep this guide as your go-to resource throughout the year.
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🌞 Program Overview�
What we offer for families.
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Program Notes:
IZONE does not provide transportation. IZONE does not conduct field trips. IZONE does not offer swimming or water activities.
Imagination Zone�(IZONE)
🏫Convenience: “We’re right at your child’s school—no extra pickups.”
👩🏫 Trust: “Staffed by teachers your child already knows.”
💲 Affordability: “Affordable rates with CCS Child Care Assistance accepted for qualifying families.“
🎨 Learning Through Play: “Homework help, STEM, art, games, snacks, and play every day"
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Owner: Jan Cleere Campbell
Program Director: Kristi Murrell
Site Directors: Liz Bitar (RFP), Kim Jones (JFD) Tiffanie Stevens (JAA)
Website: www.imaginationzone.org
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⭐ New for 2026–2027: IZONE now accepts CCS Child Care Assistance for both Afterschool Care and Monday Full-Day Camp.
Imagination Zone (IZONE)�CCS Childcare Assistance �Helping More Families Access Quality Childcare�
⭐ New for 2026–2027: CCS Child Care Assistance
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Imagination Zone (IZONE)�We currently offer two programs�
Afterschool Care
School dismissal–6:30 PM
Registration: $75 annually
Full-Time (4+ days): $80/week
Part-Time (3 days or fewer): $70/week
Drop-In: $20/day
Weekly invoices are issued in advance, and payment is due Friday for the upcoming week.
Sibling discounts, KISD employee discounts, and CCS Child Care Assistance available for qualifying families.
Scheduled KISD closure Mondays
Hours:�7:30 AM–6:30 PM
Pricing:
Registration: $25 annually
�Afterschool Families → $38/day�(billed separately)(waived $25 registration fee)
Monday Camp Only:�Pay-As-You-Go → $45/day
Semester Prepay:�$40/day
Students eat breakfast before they arrive and are asked to Bring a sack lunch�IZONE provides AM + PM snacks
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Both programs provide children with a safe, engaging, and relationship-focused environment.
Monday Camp details
Monday Camp Dates (2026–2027)
�🟧 Fall: Sept 21 • Sept 28 • Oct 19 • Oct 26 • Nov 9
�🟦 Spring: Jan 11 • Jan 25 • Feb 8 • Feb 22 • Mar 8 • May 3 • May 10
Location: Monday Camp will operate from J.A. Arthur Early Childhood (JAA) for the 2026–2027 school year. Additional locations may be added if enrollment requires expansion.
Staff Arrival: (Morning Staff arrives at 7:15AM for attendance, preparation, and clean-up)
Pick-up: Before 6:30
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| Afterschool | Monday Camp |
Hours | Dismissal–6:30 PM | 7:30 AM –6:30 PM |
Snacks | PM Snack | Sack lunch + 2 snacks |
Location | JAA,JFD,RFP (Home Camp) | JAA (additional locations open according to enrollment #) |
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Who Supports You?
Who to go to, and when!
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💚 Meet the IZONE Leadership Team�Behind every successful program is a team dedicated to supporting children, families, and one another.
At IZONE, you'll never work alone.
Our leadership team is here to answer questions, provide guidance, and help you succeed every step of the way.
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💚 Every Child. Every Day. Every Opportunity
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Support Structure
Owner
Jan Campbell – 214-986-5369
Program Director
Kristi Murrell – 817-891-8557
Site Directors
Tiffanie Stevens (J.A. Arthur) – 682-249-9309
Kim Jones (J.F. Delaney) – 817-507-9762
Liz Bitar (R.F. Patterson) – 817-564-3264
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Who should I Contact?
Call Site Director…
• Student concerns• Parent concerns• Attendance• Ratios• Supplies
Call Kristi When…
• Campus Director unavailable• Emergency support• Cross-campus questions• Staffing assistance
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�Why Share Information with Your Site Director?�
Think of your Site Director like a Principal:
✔Principals are in charge of a school.
✔Site Directors are in charge of the IZONE programs at their campus.
Site Directors are responsible for:
✔ Supervises staff
✔ Maintains licensing compliance
✔ Supports families
✔ Communicates with the district
✔ Oversees daily operations
👉 Remember Your Site Director can't solve a problem they don't know about. The sooner you communicate...The sooner we can support children, families, and one another.
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�Employee Expectations
Professionalism begins with preparation, communication, and teamwork.
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🕓 Clocking In & Out – Procare
💡 If you forget, tell your Site Director — they can correct your time.
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Employee Expectations�Know and follow Texas Minimum Standards and IZONE Emergency Procedures.�
Daily Responsibilities
👀 Active Supervision�Know where every child is, every minute.
📋 Attendance�Count often and verify every transition.
📝 Documentation�If it happens, document it.
💬 Communication�Keep your team informed.
Professional Expectations
⏰ Timekeeping�Clock in, clock out, and arrive prepared.
🛡️ Safety�Protect children by preventing problems before they happen.
🧹 Clean Environment�Leave every space ready for the next group.
📞 Reporting�Report concerns immediately—don't wait.
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Supervision and Safety — “Staff must ensure children are actively supervised indoors and outdoors at all times (26 TAC §744.1203). Visual and auditory supervision is required.”
⭐ Daily Licensing Habits
Every day at IZONE...
👀 Count children often.
👂 Know where every child is.
🚪 Never leave children unattended.
📝 Document injuries and incidents before going home.
🧼 Wash hands throughout the day.
❤️ Talk with children respectfully.
📞 Communicate concerns immediately.
When in doubt...
Ask your Site Director.
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Work Schedules & Attendance Expectations
Scheduling: Site directors will create the schedule each month based on enrollment numbers.
Attendance: Consistent attendance is expected. Always arrive 15 mins before your shift.
No Call/No Show: Failing to notify your director of an absence is an infraction. An infraction may result in dismissal.
Resignation: Please provide at least two weeks’ notice if you plan to resign.
Staff schedules may change throughout the day based on enrollment and licensing ratios.
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Texas Child-Care Ratios
School-Age
3 years → 1:15
1 caregiver for every 15 children
4 years → 1:18
1 caregiver for every 18 children
5 years → 1:22
1 caregiver for every 22 children
6-12 years → 1:26
1 caregiver for every 26 children
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(This means if you have more than 26 kids, you need at least 2 caregivers actively supervising.)
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Although Texas allows larger ratios, IZONE strives to keep groups around 20 children whenever possible.
Licensing Information
Texas State Licensed
Permit and Space Use — “Operations must maintain a valid License and use only approved indoor/outdoor areas per 26 TAC §744.301–§744.307.”
Full Permit (all three campuses).
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Campus | Approved Areas |
JAA | Cafeteria, Gym, Indoor/Outdoor Playground |
JFD | Cafeteria, Library, Gym, Playground, Music |
RFP | Cafeteria, Gym, Library, Art, Computer, EA |
Health & Safety Guidelines
Stay Home if Sick: Staff and children must be symptom-free for at least 24 hours before returning.
Sick Space: Each site has a designated area for separating ill children until they are picked up.
Sanitation: Regularly sanitize toys, equipment, and high-touch areas.
Handwashing: Wash hands before snacks, and meals.
Parent Notification: Parents will be contacted promptly regarding any injuries, illnesses, or health concerns.
Medication: IZONE staff do not administer medication.
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Illness, Sanitation, Medication — “Exclude sick children for 24 hours (§744.2601). Wash hands per §744.2617. Medication may only be administered by a parent or guardian (§744.2627).
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Daily Arrival Health Check�Children who cannot safely participate may need to be excluded according to IZONE illness policies.
👀 Every Child Is Observed at Arrival
As children arrive, staff should watch for:
🤒 Fever
😷 Vomiting
🤧 Persistent coughing
😴 Extreme fatigue
🤕 Visible injuries
If illness or injury is suspected, immediately notify your Site Director.
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Child Abuse, Neglect & Mandated Reporting�Every employee is individually responsible for reporting suspected abuse or neglect.
🛑 Every IZONE Employee Is a Mandated Reporter
Texas law requires every employee to report suspected abuse or neglect immediately.
If you suspect abuse or neglect:
• Ensure the child is safe.
• Notify your Site Director immediately.
• Report to the Texas Abuse Hotline.
• Do NOT investigate or question the child.
• Keep all information confidential.
Remember:
Protecting children is everyone's responsibility.
📞 Texas Abuse Hotline�1-800-252-5400�www.txabusehotline.org
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Confidentiality & Professionalism �Never discuss children or families in hallways, parking lots, restaurants, or on social media.
🤝 Protecting Children and Families
Working in childcare means protecting private information.
Staff must never:
• Discuss children or families outside of work
• Share medical or behavioral information
• Post children on personal social media
• Share photographs without permission
• Discuss custody situations with others
Only discuss confidential information with:
• Site Director / Program Director
• Authorized staff
When in doubt... Keep it confidential.
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Positive Guidance �We correct behavior while preserving each child's dignity.
💚 Building Positive Behavior
At IZONE we teach expected behavior before using consequences.
Staff should:
✔ Build relationships
✔ Praise positive choices
✔ Redirect inappropriate behavior
✔ Offer choices
✔ Stay calm
✔ Be respectful
Discipline should teach—not punish.
Children learn best when they feel safe and supported.
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Student Behavior Expectation
Students must always follow the Kennedale ISD Code of Conduct.
Students may be removed for:
★ Continued disrespect
★ Foul language
★ Throwing items out of anger
★ Physical harm to another student
★ Running away from instructor or classroom
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IZONE’s Discipline Policy
IZONE believes discipline provides the foundation for proper behavior.
Rules:
1. Follow teacher directions
2. Keep hands, feet, and objects to self
3. No swearing, cruel teasing, or rude gestures
4. Respect others and belongings
5. Follow school playground rules
Consequences:
• 1st Offense – Verbal Warning
• 2nd Offense – Time-out (≤ 5 minutes)
• 3rd Offense – Time-out (≤ 5 minutes)
• 4th Offense – Time-out (≤ 5 minutes) + Discipline Note – Parent signature – Procare
Severity Clause: Any child who intentionally destroys property or harms another will be removed immediately, issued a discipline note, and may face dismissal.
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A time-out period is never over 5 mins.
Guidance and Discipline — “Discipline must align with 26 TAC §744.2701–§744.2707. Corporal punishment, humiliation, and threats are prohibited.”
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Reporting & Incident Documentation Requirements
📄 Document - Same day
📞 Notify - Site Director
👨👩👧 Parent Contact - Teacher communicates
🚨 Serious Incident - Report within 24 hours
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Supporting Every Child
❤️ Every Child Belongs at IZONE
IZONE welcomes children with different learning needs and abilities.
Staff will:
• Treat every child with dignity and respect.
• Follow accommodations provided by the school or family.
• Maintain confidentiality.
• Work together to help every child succeed.
When questions arise, ask your Site Director for guidance.
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Every child deserves to feel successful, safe, and included.
�Procedures
Consistent routines create safe, successful programs.
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Authorized Pick-Up Procedures
🚗 Safe Student Release
Children may only leave with an authorized adult listed in Procare.
Staff responsibilities:
✅ Verify identity when needed
✅ Notify the Site Director of concerns
✅ Never release a child to an unauthorized person
✅ Follow all custody documentation
If there is uncertainty...
STOP
Contact your Site Director before releasing the child.
Child safety always comes first.
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Monday Camp Procedures & Expectations�Our goal is to provide a safe, structured, and fun day where every child feels welcomed and engaged.
👥 Groups
💧 What to Bring
🍎 Meals
📱 Communication
📵 Electronics
🚪 Check-In & Check-Out
(Unless otherwise directed by the Site Director.)
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Facilities & Site Operations
🏫 Approved Areas
J.A. Arthur (JAA): Cafeteria, Gym, Outdoor and indoor playground
J.F. Delaney (JFD): Cafeteria, Playground, Library, Gym, Music Room
R.F. Patterson (RFP): Cafeteria, Gym, Computer Lab, Art room, Playground, Library, EA (Life Skills) Classroom
🌳 Outdoor Play
Because IZONE operates within KISD facilities,
outdoor playground equipment is owned and
maintained by the district and may not meet
state childcare equipment standards. Staff must
visually inspect areas daily for safety before use.
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🧹 Cleaning
Each site is responsible for trash and general cleanup throughout the day.
Midday full trash dump scheduled between staff shifts.
All program areas must be clean, secured, and reset for the next school day.
Final building check completed no later than 6:30 PM.
🎒 Student Belongings
Student belongings are stored by grade level in designated areas as directed by the Site Director.
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Technology Use (JFD & RFP only)� Staff Expectations
💻 District-Owned Devices
👩🏫 Staff Responsibilities
🔒 Safety & Care
💡 Staff Reminder: You are responsible for monitoring appropriate use, behavior, and care of devices during your rotation.
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Technology Use (JFD & RFP only) �Parent Awareness Acknowledgment (Procare)
👨👩👧 Student Expectations
Failure to follow technology expectations may result in:
📱 Parent Procare Acknowledgment
During registration, parents acknowledge that:
✅ Why It Matters
✅ This acknowledgment is required in ProCare before a child may participate in technology-based activities during IZONE programming..
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Visitors & Building Security�School staff are authorized to be in the building; if you are unsure about any visitor's purpose, contact your Site Director.
🔒 Building Security
Helping keep children safe is everyone's responsibility.
Always:
• Be aware of who enters the program.
• Report unfamiliar visitors to the Site Director.
• Keep exterior doors secured.
• Never allow unauthorized persons access to children.
Remember:
If something doesn't seem right...
Notify your Site Director immediately.
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�Emergency Procedures
Preparation today protects children tomorrow.
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Emergency Procedures
Every IZONE campus has an Emergency Plan. Please take time to learn it and note that evacuation maps are posted in every room. Drills are practiced regularly so staff and children know exactly what to do.
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Emergency Preparedness General
In emergencies, STAFF will:
• Take attendance and emergency binder.
• Ensure children are safe and accounted for.
• Contact parents, authorities, and Child Care Regulation.
Emergency Preparedness and Drills — “Each campus maintains an Emergency Plan per 26 TAC §744.5001–§744.5017. Drills are required and documented monthly.”
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�Schedules
Consistency helps children know what to expect every day.
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Staff Roles During Camp
Program Director – Kristi Murrell
Cross-campus coordination, discipline support, and emergencies.�Available by phone during all camp hours.
Site Director / Assistant Site Director
On-site leadership for schedule, staff management, and parent communication.�Oversees safety, ratios, and licensing compliance.
Lead Teacher
Facilitates scheduled activities and ensures group safety and engagement.�Communicates any incidents or concerns promptly to Site Director.
Floater / Support Staff�• Assists with transitions, breaks, and supervision support�• Provides extra coverage for higher-enrollment groups�• Helps maintain ratios during rotations�• May be released first if group sizes drop below staffing thresholds
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What to Expect on Your Shift for Monday Camp�Each shift is approximately 4.5 hours.
A Day in the Life of Monday Camp:
Arrival → Morning Rotations → Snack → Learning/Play → Lunch → Quiet Time → Afternoon Rotations → Snack & Dismissal
1. Daily Schedule
Program runs 7:30 AM – 6:30 PM
Staff work in three shifts:
Morning: 7:15 AM – 11:45 AM (4.5)
Afternoon: 11:45 AM – 4:15 PM (4.5)
Afterschool staff will start - 4:15-6:30
2. Lesson Plan & Activity Tubs
Each time slot with a planned activity has a lesson plan included in the tub/bin
Lesson plans include:
Clear activity directions
Supplies needed (already in the tub)
3. During Your Shift
Follow the daily schedule provided
Make notes for Site Director if supplies are low or activities need adjusting
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IZONE End-of-Day�
Late Pick-Up Policy (Monday Camp + Afterschool Care)
Pick-Up Cut-Off Times
Monday Camp → 6:30 PM� Afterschool Care → 6:30 PM
Grace Period + Documentation
A 5-minute grace period is allowed
Documentation begins 5 minutes after pick-up ends
If a child is picked up after pick-up ends:�→ It is considered a Late Pick-Up�→ It must be documented the same day�
Late Pick-Up Ticket Procedure (2-Part Form)
When a late pick-up occurs:�✅ Have the parent/guardian sign the ticket�✅ Tear off and give the parent their copy�✅ Keep our copy for records�✅ Take a clear photo (name/date/time/signature visible)�✅ Text the photo to Jan immediately
Same-day documentation is required.
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IZONE End-of-Day Checklist�Your responsibilities when leaving a location.
Site Responsibilities�☐ Confirm all students have been picked up.�☐ Ensure you sign-in/out sheets in Procare are complete and accurate.�☐ Walk through all program areas (cafeteria, classrooms, gym, outdoor spaces) to confirm no students remain.�☐ Reset rooms to their original condition (tables, chairs, materials put away).�☐ Collect and store leftover snacks/meal items properly.
Safety & Licensing Compliance�☐Confirm exits are clear and doors are locked once the last child leaves.�☐Turn off lights and secure equipment (computers, microwaves, fans, etc.).�☐ Document any incidents, accidents, or behavior notes in Procare before leaving.
Communication & Parent Follow-Up�☐ Make note of any parent questions/concerns to share with the Site Director.�☐ Ensure Procare messages or alerts have been cleared or responded to.
Supplies & Prep
☐ Re-stock materials (pencils, paper, homework bins, water cups, etc.).�☐ Note any low supplies that need ordering and share with the Site Director.
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🤝Our success is built on teamwork
When we communicate, support one another, and put children first, we make IZONE a place where kids thrive and families feel supported.
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Licensing Office & Reporting Contacts
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Contact | Phone / Website |
Texas Child Care Regulation | (817) 321-8604 |
Child Abuse Hotline | 1-800-252-5400 |
HHSC Minimum Standards | hhs.texas.gov |
IZONE Licensing Golden Rules
⭐ Licensing Golden Rules
Always remember...
👀 Keep eyes on children.
🔢 Count children often.
🚶 Never leave children unattended.
👥 Maintain ratios.
📋 Document incidents the same day.
📞 Communicate concerns immediately.
❤️ Put child safety first.
When you're unsure...
ASK your Site Director.
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Texas Child-Care Licensing Compliance (TITLE 26, CHAPTER 744)
IZONE operates under the Texas Administrative Code – Title 26, Part 1, Chapter 744�Minimum Standards for School-Age and Before/After-School Programs.
Staff are responsible for knowing and following:
✅ Background Checks §744.901 – §744.909�All employees must complete a background check and fingerprinting as required by the Texas HHSC.
✅ Training §744.1301 – §744.1317�Caregivers must complete at least 24 annual training hours, including CPR/First Aid and child-abuse awareness.
✅ Supervision §744.1201 – §744.1207�Staff must actively supervise children at all times with both visual and auditory awareness.
✅ Ratios §744.1001 – §744.1003�Programs must maintain proper staff-to-child ratios (3-year-olds 1:15; 4-year-olds 1:18; 5-year-olds 1:22; 6-12 years 1:26).
✅ Health & Safety §744.2601 – §744.2627�Exclude sick children for 24 hours; follow handwashing standards; only parents/guardians may administer medication.
✅ Discipline §744.2701 – §744.2707�Prohibits corporal punishment, humiliation, or threats; IZONE uses positive redirection and time-outs (≤ 5 minutes).
✅ Emergency Procedures §744.5001 – §744.5017�Each campus maintains an Emergency Preparedness Plan with documented monthly drills.
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Source: Texas Health and Human Services Commission – Minimum Standards for School-Age and Before/After-School Programs (Title 26, Chapter 744).
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💚 Welcome to the IZONE Family!��Children may not remember every game you played...�Every craft you made...�Or every homework assignment you helped them finish...�But they will always remember how you made them feel.�Thank you for choosing to make a difference.�Welcome to the IZONE Family!�
💚 Additional resources, forms, and program information are available at www.imaginationzone.org
IZONE • 2026–2027
Employee Orientation Acknowledgment
I acknowledge that I have completed the 2026–2027 Imagination Zone (IZONE) Employee Orientation.
By signing below, I acknowledge that I have received instruction on:
✅ IZONE Policies & Procedures (Slides 5–18)
✅ Texas Child Care Licensing Minimum Standards (Slides 5–53)
✅ Active Supervision & Child Safety (Slides 19–25)
✅ Health, Safety & Emergency Procedures (Slides 24–43)
✅ Confidentiality & Professional Conduct (Slides 26–27)
✅ Child Abuse & Neglect Reporting Requirements (Slide 25)
✅ Positive Guidance & Behavior Management (Slides 27–30)
I understand that I am responsible for asking my Site Director or Program Director whenever I have questions regarding policies, procedures, or licensing requirements.
Employee Information
Employee Name: ______________________________________
Campus: ☐ JAA ☐ JFD ☐ RFP
Position: ___________________________________________
Signatures
Employee Signature: _________________________________
Trainer: ____________________________________________
Date: ______________________
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