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General Meeting

December 19, 2023

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Minutes from Previous Public Meeting

November Public Meeting:

https://docs.google.com/.../1suT4BFnFhNHal54UiGU2.../edit...

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Vote to approve.

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Overview

  1. Welcome -
    1. Introductions
  2. President’s Report
    • Digital Birthday Marquee

https://forms.gle/UwRjkYqt75Xvppdr9

    • Review:
      1. Dine Out to Donate - Mod Pizza, Nov 15.
      2. Cocoa Cart - Choir
      3. Teacher Appreciation Breakfast
      4. Tile Mural
    • Upcoming
      • Clean Up Day - Saturday in January (20 or 27)
  • Approvals
    • Basketball Team
    • HandBall Mural
    • Mascot
    • Next Year Fun Run
  • Principal’s Report
  • Committee Reports
  • Q&A
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Questions or interested in adding an item to the agenda? Add a comment.

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INFO: How to contact us

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Birthday Marquee

$20 Donation

Updated signups can be always be found at bringhurstpto.org�A wonderful way to celebrate your child and support the PTO.

Signs are updated on Sunday and run through the entire week. Please pay before the Sunday you plan on having your post run.

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If there’s ever any issues with your submission, just email fundraisingco.bringhurstpto@gmail.com and we will work it out.

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Dine Out to Donate:

Mod Pizza �November 15

Review

Total sales amount of $1,620.81

PTO will receive: $405.20, 25% of total sales.

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Solid results for a rainy Wednesday

Next event will be early/mid-February (Chipotle?)

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Cocoa Cart

December 12: �Cocoa given out after Choir Performance

Learnings: �Need more than one parent to distribute. Look for another event/ after school opportunity next year (Jan or Feb)

  • Setup production line to hand out premixed cups of cocoa instead of expecting the line to move
  • Second hot water heater is necessary when there is a large influx of parents (future upgrade)
  • Remind parents to assist children with getting their cocoa might smooth bottlenecks
  • Kids loved the marshmallows!
  • Cold water pitcher helped kids balance out the cocoa temperature - crucial
  • Cart - $50 (Sale Price!), Hot Water Heater: $100, 100 bags of Cocoa: $10, Marshmallows: $10,
  • Project is within budget and set for future deployments

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Teacher Breakfast - Dec 14

Learnings:

Thank you to all of the donations from talented and generous parents.��Teacher Breakfast can be run smoothly with one parent that arrives early, at 7 AM. Event staggers throughout the morning.

Prepackaged goods and savory options were very clutch.

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Last year December Teacher Event:�Lunch with catered meal from Arteagas: approx $700

This year: budgeted $300�Cost: approx $150

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Tile Mural Update

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No installation in December

Planned installation in 2024 (late May/June)

Same contribution commitments from PTO, CIPCF, and District

The entire project is paused right now.

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Proposals

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  1. Basketball Team: Principal White ($1100 referees, $1300 jerseys)
  2. Handball Mural
  3. Mascot
  4. Mural
  5. Fun Run

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Basketball Team

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Handball Mural

In collaboration with CIPCF, it was underlined that there was a need for a photography backdrop.

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Handball Mural

Goals:

Efficiency: �- should cost 1-2 weekends�<$300 for both sides

Speed:�-completed before mid/late February in time for the event

Usability:�- Design should be primarily on the top of the court, so handball can still be played there

This expedited project will solve more than one problem, and is a self contained contribution towards the Lunar New Year event�

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Handball Mural

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Mascot Costume

Begin production sketches and concept work towards a mascot in this style (Face on midsection instead of character face lining up with performer head)

Build something robust enough to be used for at least 5 years that is warm and cute, a little bit generalized and basic, but can be used for boosting school spirit

Work backward from a day in April/May to plan:

  • A student voting opportunity
  • Debut at a school event / end of school year assembly

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Mascot Costume

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Fun Run Update

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Fun Run - Next Year, based on Teacher Survey

  1. We should do a Fun Run again for 2024-25
  2. Late September is optimum. We should try to get timing for the end of the week (Thurs/Friday)
  3. We should reduce cost while increasing volunteerism and community.�[We still need professional assistance, but we can increase our workload and optimize our output.]
  4. We should try our own incentivizations, including more experience based rewards, and/or Bringhurst branded small goods

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Fun Run 2024 Requirements

  • Event should be set in mid/late September
  • 2 week lead up to the event should be planned in, with daily updates to the donators
  • Incentivization for donors should be planned ahead of time, ideally with daily drops and/or reminders of what group incentives are being worked toward
  • Respect the teachers’ time and have them on board with the scheduling and execution
  • Main organizer or #2 needs to be on site on the day of the event
  • Adjust the flow of the run to help out the the TK/K students ( 4 corner lap counting stations)
  • Have a T Shirt Strategy: affordable and profitable shirts that are passed out in time for the run, encourage re-use of shirts, etc
  • Be positive. There needs to be a spirit of moving forward and “Building a Better Bringhurst”

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Next PTO Meeting: January 16

Third Tuesday of January, no holiday

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Upcoming Plans:

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2024:

January:�Volunteer Saturday - Clean Up the School!

February:�Schedule a Chipotle Dine Out to Donate�Lunar New Year: Collab with CIPCF

�March, April, May:�A Spring Event? Tie dying shirts?�Penny Wars - Donate your change

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Fund Disbursement

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Treasurer Report

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Event and T Shirt Expenses

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Fun Run - Next Year

Teacher Survey�(Survey was conducted independent of the PTO. �Teachers submitted responses anonymously)

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Marketing FUNnel: December 2023

School Community (943 Students) / Website / IRL Events

Facebook Group : December: 505

August: 430, September: 474, October: 493, November: 499

Mailing List - 232 registered �August: 203, September: 221, October: 225, November :231

83% opens - high for email blasts

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Currently:

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Who we are

The Bringhurst Parent Teacher Organization (PTO) is a nonprofit organization committed to:

  • Supporting our students and teachers
  • Encouraging parent involvement
  • Raising funds to supplement and enrich the educational experience for all students at Bringhurst
  • Sharing announcements and information from the community

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Principal White’s Updates

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PTO Info: What we do

  • Hear educational/supply needs
  • Raise much-needed money for Bringhurst
  • Share announcements and resources from the school / community
  • Last year: $30K to Classrooms (Previous Year’s Fun Run , Teachers Appreciation Week, Appreciation Luncheon, Back to School Night Food Trucks, SBAC Fees

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Committee Updates

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Code Club

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Q & A

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Adjourn

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Plans for 2023-24

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August: August 16 - First Day of School, End of August/ Early September - First Dine to Donate

September: Boosterthon September 11-19

October: Halloween Trunk or Treat

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January: Volunteer Saturday: Clean Up School Day

February: Leave space for Lunar New Year Activities

February/March: Penny Wars

May: Teacher Appreciation Week