The Department of Revenue
FAQ
Frequently Asked Questions
Important Links
DOR Website: https://revenue.wyo.gov/
DOR Rules: https://revenue.wyo.gov/about-us/rules-and-regulations
Wyoming Statutes & Constitution:
https://www.wyoleg.gov/statestatutes/statutesconstitution?tab=0
Index
WYIFS FAQ
A: You will be asked to submit a Form 1 with all the pertinent information of the contact and we will enter it into our system. The form 1 should be emailed to shea.rooney@wyo.gov
A: Reports are available to you via the WYIFS reporting system. They are simple to request and can be requested 24 hours a day and as many times as you like.
A: Yes, if you filled out the section on your agreement that has the bank account information on it.
A: No, that should only be used by the person who filled out the agreement and set it up. If you want an account you need to fill out your own paperwork and we can get an account set up for you.
WYIFS FAQ
A: Sometimes. Contact the department and we will help you with it.
A: We can see if a return is pending but can’t see the details.
Crude/Stripper FAQ
A: Are you the operator of the group? If so, did you fill out the claim for stripper on your gross products return? See mineral manuals and the How to File taxpayer training PowerPoint presentation. If you are a TIK you will need to contact the operator and see if they filed for the S10 rate.
A: You will need to file an amended severance return and file zeros at the S10 rate for every month to zero your severance and then you will need to file an original severance return and report every month at the BAS rate.
A: In order to qualify for the stripper rate you have to have production for that year. If you have zero production it doesn’t qualify for the S10 rate.
A: Just because you qualified last year doesn’t mean that you will qualify this year you will need to file your gross products report and file out the claim for stripper in order to qualify every year is separate. See mineral Manuals and taxpayer training power point presentation pages 70 thru 82. Also, if you amend a return you will need to fill out claim for stripper again or you might not qualify because the new return replaced the old one.
TIK FAQ
A: File amended returns correcting the reported amounts. See mineral Manuals and taxpayer training power point presentation pages 185 and 186.
A: All Take In-Kind letters are based on the reporting of the operator of the mineral group. Contact mineral group operator to verify TIK volumes and correct the reporting. See mineral Manuals and taxpayer training power point presentation pages 186 and 187. Assessments by the Department are final administrative decisions and may be appealed to the Wyoming Board of Equalization.
A: All Take In-Kind letters are based on the reporting of the operator of the mineral group. Contact mineral group operator to verify TIK volumes and correct the reporting See mineral Manuals and taxpayer training power point presentation pages 186 and 187.
A: File an amended gross products return and report the correct company. The new return will replace the existing return.
A: Sixty-day letters are sent to notify the parties of various discrepancies and request that the discrepancies be corrected. Taxpayers may receive multiple sixty-day letters. Thirty-day letters are assessments from the Department. The taxpayer has thirty days in which to correct their reporting or file an appeal with the Wyoming Board of Equalization.
Registration FAQ
A: Unfortunately no. We will ask you to submit a Form 3 of any well changes, (buying, selling, moving reservoirs, etc. The Form 3 should be emailed to shea.rooney@wyo.gov
A: Both parties are required to notify DOR and submit Form 3’s.
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A: The Department of Revenue requires a Form 1 and Form 3(s) to get started. �
A: An Operator may request a new well be grouped with existing wells or request to have existing wells reassigned from one group to another. In order for wells to be grouped together, they must be part of the same Unit or Lease. A unit/lease agreement must be provided along with the Form 3(s) requesting a well reassignment. Existing well reassignments can be made at any time, but typically will only be completed January 1, of the following production year. More information regarding grouping and unitization can be found here (Royalty Guidance Link)
Accounting FAQ
A: Interest. The following shall apply:(i) The taxpayer is entitled to receive an offsetting credit for any overpaid gross product or severance tax identified by an audit that is within the scope of the audit period, without regard to the limitation period for requesting refunds. In calculating interest, the department or board of county commissioners shall first compute a net deficiency amount after subtracting any offsetting credit and then calculate any interest due; (ii) Taxes are delinquent pursuant to paragraphs (iii) and (iv) of this subsection when a taxpayer or his agent knew or reasonably should have known that the total tax liability was not paid when due; (iii) The balance of any ad valorem tax not paid as provided by W.S. 39‑14‑207(b)(ii) is delinquent after the day on which it is payable and shall bear interest at eighteen percent (18%) per annum until paid or collected; (iv) Effective January 1, 1994, interest at an annual rate equal to the average prime interest rate as determined by the state treasurer during the preceding fiscal year plus four percent (4%) shall be added to all delinquent severance taxes on any mineral produced on or after January 1, 1994. To determine the average prime interest rate, the state treasurer shall average the prime interest rate for at least seventy-five percent (75%) of the thirty (30) largest banks in the United States. The interest rate on delinquent taxes shall be adjusted on January 1 of each year following the year in which the taxes first became delinquent. In no instance shall the delinquent tax rate be less than twelve percent (12%) nor greater than eighteen percent (18%) from any mineral produced on or after January 1, 1994. The interest rate on any delinquent crude oil, lease condensate or natural gas severance tax from any crude oil, lease condensate or natural gas produced before January 1, 1994, shall be eighteen percent (18%) per annum.
A: Severance Tax Invoices are sent monthly on/or about the 15th of each month. The invoice will reflect all balances owing to the Department of Revenue at the date of the invoice processing.
A: No
A: Newest to Oldest, Smallest to Largest - Taxpayer Ledger, Interest Ledger, Severance Tax Ledger, Gross Products Ledger, Gross Products/Severance Assessment Ledger
Accounting FAQ
A: 39‑14‑207. Compliance; collection procedures. (b) Payment. The following shall apply: (iii) Except as provided in paragraph (iv) of this subsection, each taxpayer liable for severance taxes under W.S. 39 14 203(a) shall pay monthly tax payments to the department. The payment shall be determined by the taxpayer based on the value of the gross product of the crude oil, lease condensate or natural gas produced and saved during the second preceding month, and tax computed on value at rates prescribed by W.S. 39 14 204(a). The monthly tax payments are due on or before the twenty fifth day of the second month following the month of production. If the report the taxpayer is required to file shows tax due, the taxpayer shall pay the tax due when the report is filed. The department may allow extensions for paying taxes by regulation. The department may, if an extension is granted, request the payment of the reasonable estimate of ninety percent (90%) of the tax by the statutory due date, with the remaining tax remitted with the extended return;
A: Yes, Log into WYIFS, ACCOUNT Info:, View you MTSIII Account Data, Your Accounting Data by Ledger and View your Payment Journal.
A: Newest to Oldest, Smallest to Largest - Taxpayer Ledger, Interest Ledger, Severance Tax Ledger, Gross Products Ledger, Gross Products/Severance Assessment Ledger
WOGCC Reconciliation FAQ
A: You’ll need to submit an amended Form 2 to WOGCC.
Answer: Contact WOGCC and make sure that they have accurately recorded all volumes that you reported to them. You also may need to make sure that you have accurately reported all API’s to MTD’s and WOGCC’s registration teams.
A: Per statute, three years after the filing deadline for an open production year. For example: If you filed your Gross Products returns for the production year of 2021 by February 25, 2022, then you have until February 25, 2025, to submit amended returns to make any corrections for the production year of 2021. If you asked for and received an extension for filing your returns, then the new deadline date would be three years from the new extension date.
Products, or will MTD automatically use those new values and update Gross Products data for me?
A: Yes, you will need to submit an amended Gross Products return to match your Severance return form.
A: The DOR assigns them and advises the WOGCC which group number to link API’s to.
Filing FAQ
A: Written extensions requests for Gross Products filings are required BEFORE the due date of the first report due in the year you are seeking an extension.
A: Amendments completely take the place of original returns so you’ll need to enter the information as if you had not already submitted a return. Use whatever filing method you usually use e.i., ASCII, WYIFS, paper, and be sure to check the box as “A” for amendment.
A: Yes, but we are unable to change rate codes midyear. The rate established on your Jan return, establishes the rate code for the entire year. Only once the current production year has been certified, can you amend your rate codes. E.i., you qualify for S10 but have been reporting BAS for Jan-Mar of 2024. If you would like to change your rate code to S10, you must do it when the 2024 production year has been certified (June 2025).
A: Amendments are “replacements” in our system, meaning the taxpayer must complete all pertinent fields again on the amended return, as well as resubmitting any related child documents too.
Filing FAQ
A: No. You will need to submit a Gross Product and Severance Return in order for them to match values.
Per confidentiality statutes, DOR does not release company information to anyone but the company contact.
A: It depends. If you are an annual filer, your return will be due on February 25th. If you are a monthly filer, it is due 2 months after the production month on the 25th. i.e., If you are needing to report for January, your return will be due on March 25th.
Reconciliation FAQ
A: Neglecting to swiftly resolve rejected returns, pricing errors, or deduction errors, robs you of research time or unforeseen delays that may happen on your end. “Last minute amendments” will be rejected if they will create a new discrepancies, or if they don’t resolve an outstanding discrepancy, and once the reporting deadlines passes, our “Assessments” will stand and interest and penalties will occur. Per Board of Equalization Rules, an assessment can only be appealed within 30 days.
RELATED:
Miscellaneous FAQ
A: This is incorrect. Companies are required to retain all documents and records for 5 (five) years as required by W.S.30-5-104-G.
A: No, private agreements between companies can not be impressed on the DOR, nor will the DOR intervene on anyone’s behalf.
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