Secondary Career Pathways Grant

2023-2025 Biennium

​

ODE Guidance & Important Information

1

Oregon Department of Education

Intent of Secondary Career Pathways Grant

Incentivize

• Persistence in a CTE program and helping to stay modernized with industry standards
• Increased access for historically underserved students
• Earned industry credentials
• Create systematic sustainability

​

Additional Funds Beyond Perkins

• Secondary Career Pathways are a separate state fund program that is separate from the federal Perkins funding
• Continual improvement in program quality
• Equipment & Technology
• Professional development
• Student participation

2

Oregon Department of Education

Funding

• Awarded as part of the legislative budget each biennium
• Funds are awarded to qualifying Programs of Study each year of the biennium
• The second year of the biennium is a supplement to the existing grant award
• All funds must be awarded and expended at the end of the biennium (June 2025)

3

Oregon Department of Education

Qualifying Programs

• Approved CTE Program of Study
• Offer at least 3 unduplicated credits
• Lead to high-wage and high-demand occupations

4

Oregon Department of Education

Regional Coordinator Roles - Summary

• Collaboration with programs
• Conduit for Information
• Data checking
• Application process
• Helping determine program priority
• Assistance with communication and follow up
• RC institution receives $300.00 per qualifying program to use at the discretion of the RC

5

Oregon Department of Education

The “Point” System

1 point for any student who has so far earned 3+ credits in a CTE Program of Study (that has 3+ credits)

�1 point if a student has earned an approved Industry Recognized Credential (IRC)

​

1 additional point if that student is historically underserved

• Economically disadvantaged
• Students with disabilities
• English learners
• Race/Ethnicity (non-white race/ethnicities)

​

​

6

Oregon Department of Education

Examples

7

Oregon Department of Education

CTE Student/Course Data Collections

• CTE Student/Course data are submitted each school year by:
• CTE Sites
• Schools
• Districts
• CTE Student/Course data collections open in June and close in July
• Your CTE data should be reviewed during the school year, in preparation for the collection (check out the pre-collection guidance section in the link below)
• Once the data collection period is over, data cannot be added, changed, or updated
• For detailed information about these data collections, click here!

8

Oregon Department of Education

Combining Submitted Data

• ODE pulls data from CTE Student and Course Collections
• Previous years of data to examine student credits (3+ credits in POS)
• Current school year data for IRCs
• ODE checks Spring Membership data
• Student attending school/district for the most recent school year
• Student demographics (underrepresented status)

9

Oregon Department of Education

1st Preliminary Point Report ~ Mid-September

• 1st Preliminary report sent to CTE Regional Coordinators
• Check against your ODE data reports for accuracy (i.e., number of IRCs correct?)
• Double check for any CIP changes or POS merges - let Liz know!
• This will not include allocation amounts. Points must be determined before program allocations can be calculated.

Please submit all inquiries here

10

Oregon Department of Education

2nd Preliminary Point Report ~ Mid-October

• 2nd Preliminary report sent to CTE Regional Coordinators
• Check against your ODE data reports for accuracy (i.e., number of IRCs correct?)
• Double check for any CIP changes or POS merges - let Liz know!
• This will not include allocation amounts. Points must be determined before program allocations can be calculated.
• This is the final opportunity to report any discrepancies!

Please submit all inquiries here

11

Oregon Department of Education

Calculating Program Award ~ Mid-November

• Per point award
• Total points statewide divided into available funds to calculate per point award
• Multiply the per point amount be each program point
• Award amount
• Per point per program fluctuates based on points and total funds available
• $2,000 minimum
• $45,000 maximum
• $300 Support Grant for each qualifying program to CTE Regional Coordinator

12

Oregon Department of Education

Allowable Use of Funds

​

​

Supplemental - Not to replace any other funding

Considered Reasonable and Necessary

• Enhance equipment/facilities
• Focus on recruitment into program
• Work-based learning experiences
• Curriculum enhancement beyond district support
• Supplies and materials to support Program of Study

​

• Student CTSO participation
• Student participation in enrichment
• Teacher-staff professional learning
• Business-industry-postsecondary alignment

13

Application Process

• Funds must be used for program generating the funds
• Teacher, Administrator, CTE Regional Coordinator (RC)
• Agree on use of funds
• Complete simple worksheet
• Sign assurances
• RC or designee uploads information into Smartsheets
• School submits final documentation end of school year

14

Oregon Department of Education

Application Requirements

• General Information
• Program Information
• Budget Codes/Amounts
• Narrative
• Who was involved in deciding
• Spending priorities - broad
• Positive Impact Stories - PLEASE
• Assurances - one per district

15

Oregon Department of Education

Where to Find Everything?

​

Secondary Career Pathways Dashboard

​

• Important dates and deadlines
• Award amounts
• Application instructions and forms
• Reporting requirements
• ODE contact information

16

Oregon Department of Education

Submission & Approval & Availability

• RC will have to click agreement - or submit email they approve all applications
• ODE will approve as submitted
• A new grant for this biennium will be available in EGMS
• June 30, 2025 - All funds for 2023-2025 spent and items received
• August 14, 2024 & 2025 - All claims submitted in EGMS
• September 30, 2025 - Final report due to ODE

17

Oregon Department of Education

Recommended Steps for RCs

• Decide if the RC or if the teacher will enter the information into the smartsheet. (If changes or edits need to be made after submission that is done by RC)
• Inform teachers and their administrators about the grant award and application requirements (including signed assurance) and due date.
• Provide each eligible teacher with a worksheet to capture information required for application
• The worksheet is available on the dashboard or
• CTE Regional Coordinators have developed tools to share as well

18

Oregon Department of Education

Important Dates - Year One of Biennium

19

Oregon Department of Education

Important Dates - Year Two of Biennium

20

Oregon Department of Education

Suggestions from those

who have done this before?

Lessons Learned?

What Works?

Resources - tracking, forms, other?

​

21

Oregon Department of Education

Resource Links

ODE Career Pathways Website

Accessing Career Pathway Funds

Career Pathway FAQ

2022-2023 Grant Awards

2023-2024 Secondary Career Pathways Worksheet

2023-2024 Secondary Career Pathways Application Form

Secondary Career Pathways Dashboard

​

2023-2024 CTE Policy Guidebook

​

22

Oregon Department of Education

Questions & Contacts

23

Oregon Department of Education