For Members
TIME SHEET REVIEW
AGENDA
TIME SHEET REVIEW FOR MEMBERS
1
PURPOSE
2
USING IT
3
MORE
Why we invested in the America Learns Impact Suite for you
How you’ll use the Impact Suite’s Time Sheet service
Questions and where to turn for help
1
Our People
You mean so much to us, and our investment in your awesomeness is what fuels our impact. You need the right tools.
2
Our Time
We looked long and hard to find the easiest, most efficient system out there.
We don’t have time to waste.
3
Our Hearts
The ideas, innovation and effort that you create daily are at the heart of everything we do. We’ve got to harness that to keep getting better.
4
Our Data
Our data can teach us and shine a light on our impact. (Yes, even time sheet data!!)
Our America Learns Impact Suite makes sure we spend less time on paperwork and more time getting things done.
WHY WE INVESTED IN AMERICA LEARNS FOR YOU
getting started
CREATE YOUR PASSWORD
WHEN AN ACCOUNT HAS BEEN CREATED FOR YOU, YOU’LL GET AN EMAIL LIKE THIS:
Click the link to access the home page and login.
Use this link to create your password:
LOG IN
YOU WILL LOGIN TO YOUR AMERICA LEARNS WEBSITE HERE:
https://americalearns.net/xxxx
Save this address to your favorite web browser (Chrome, Firefox, Explorer, etc.).
AfterZone AmeriCorps at PASA | |
AmeriCorps Accessing Home | |
Cowden Street Collaborative | |
Family Service of Rhode Island CORE | |
Farm Fresh Rhode Island | |
Highlander Charter School | |
Parents as Partners | |
SAGA Education | |
Teach For America, Inc. | |
TerraCorps | |
Trinity Academy for the Performing Arts |
access your profile
ACCESS YOUR PROFILE
UPDATE AND CHANGE YOUR PROFILE INFO HERE:
1
On the left, click View and Update Profile.
2
On this page add all required information.
Our Impact Suite
time sheets
Use this link to login:
each time a new time sheet launches, you’ll get an email like this:
COMPLETING YOUR TIME SHEET
LOG IN
YOU WILL LOGIN TO YOUR AMERICA LEARNS WEBSITE HERE:
https://americalearns.net/xxxx
Save this address to your favorite web browser (Chrome, Firefox, Explorer, etc.).
AfterZone AmeriCorps at PASA | |
AmeriCorps Accessing Home | |
Cowden Street Collaborative | |
Family Service of Rhode Island CORE | |
Farm Fresh Rhode Island | |
Highlander Charter School | |
Parents as Partners | |
SAGA Education | |
Teach For America, Inc. | |
TerraCorps | |
Trinity Academy for the Performing Arts |
select the time sheet you’d like to work on
COMPLETING YOUR TIME SHEET
To get started, simply click on the link for the time sheet you would like to work on.
selecting your sites
COMPLETING YOUR TIME SHEET
Alternatively, if you want to update one day at a time, select Update.
entering time for multiple sites in the same day
COMPLETING YOUR TIME SHEET
“I did not serve.”
COMPLETING YOUR TIME SHEET
For each day of the time sheet period, you’ll need to note whether you served.
If you didn’t serve, click the “I did not serve” checkbox.
Select the reason for not serving in the drop-down menu.
If the reason isn’t listed, let us know before you submit your sheet, we’ll add it.
Options for ‘I did not serve.’
When to Use Them
Enter
Enter
Enter
Description of when to use this option.
Option
When to use it.
Description of when to use this option.
Description of when to use this option.
Enter
Description of when to use this option.
Enter
Description of when to use this option.
time in and time out (without descriptions)
COMPLETING YOUR TIME SHEET
1 ) For each day of the time sheet period, you’ll your initial start time (Time In) and your end time (Time Out).
2) Make sure to note how much time you spent in each category.
time in and time out (with descriptions)
COMPLETING YOUR TIME SHEET
1 ) For each day of the time sheet period, you’ll need to use the time in and time out drop down boxes to select the time you arrived and left your site.
2) Make sure to note how much time you spent in each category or subcategory.
COMPLETING YOUR TIME SHEET
(Where should members account for lunch or breaks, and can they count commute time between the two sites?)
entering time for multiple sites in the same day
Scenario: I serve at SITE A for the first half of the day, then at SITE B for the last half of the day.
How do I handle this?
COMPLETING YOUR TIME SHEET
(Where should members account for lunch or breaks, and can they count commute time between the two sites?)
entering time for multiple sites in the same day
Scenario: I serve at SITE A for the first half of the day, then at SITE B for 2.5 hours, then back to SITE A to finish my day.
How do I handle this?
Our Categories: Service
When to Use Them
21
Description of option
Description of option.
Description of option
Description of when to use this option.
Category
When to use it.
Description of when to use this option.
Description of when to use this option.
Description of option
Description of when to use this option.
Description of option
Description of when to use this option.
Our Categories: Training
When to Use Them
22
Description of option
Description of option.
Description of option
Description of when to use this option.
Category
When to use it.
Description of when to use this option.
Description of when to use this option.
Description of option
Description of when to use this option.
Description of option
Description of when to use this option.
Our Categories: Fundraising
When to Use Them
23
Description of option
Description of option.
Description of option
Description of when to use this option.
Category
When to use it.
Description of when to use this option.
Description of when to use this option.
Description of option
Description of when to use this option.
Description of option
Description of when to use this option.
hours you won’t receive credit for
COMPLETING YOUR TIME SHEET
After you’ve allocated all the time you spent serving, you’ll need to account for any time leftover (i.e. lunch, break, doctor’s appointment, etc.).
You’ll see this time listed under the Hours you won’t receive credit for section at the bottom of each day.
hours you won’t receive credit for
COMPLETING YOUR TIME SHEET
Next to these hours, choose the hyperlink that best describes how you spent this time.
Hours Not Receiving Credit For Policies
26
Description of option
Space for more explanation.
Description of option.
Description of option
Description of when to use this option.
Hours Not Receiving Credit For
Program Policy
Description of when to use this option.
Description of when to use this option.
Description of option
Description of when to use this option.
Description of option
Description of when to use this option.
saving your work (with copy & paste)
COMPLETING YOUR TIME SHEET
This save links shows up after each day.
Option 1: Save and continue completing your time sheet now. (Note: It’s not required to click “Save” for each day.”
Option 2: Save and continue completing your sheet later.
copy & paste
COMPLETING YOUR TIME SHEET
1) Once you’ve entered all information for a given day, you have the option of using the Copy & Paste feature to copy this information to other available days during your time sheet period.
copy & paste
COMPLETING YOUR TIME SHEET
2) Once clicked, a window will open allowing you to choose the day or days you would like to past the current information to, and click Save & Apply.
copy & paste
COMPLETING YOUR TIME SHEET
3) Next, you will complete any incomplete days, and you can use the Copy & Paste feature again.
Note: When you use the feature for a second time during any time sheet period, the system will alert you that you’ve already saved data for other days by highlighting them in green.
totals for the period
SUBMITTING YOUR TIME SHEET
Totals for the Period, at the bottom of the sheet, summarizes all of your hours. Review it to make sure you’ve recorded everything.
SUBMITTING YOUR TIME SHEET
After you’ve reviewed your time, sign your sheet at the bottom and click Authorize and Submit to Your Supervisor for Approval.
submit your sheet
tools for you
KEEPING TRACK OF YOUR SERVICE YEAR
where you are
Where You Are
View Submitted Sheets �
Submit Time Sheets
Edit and Resubmit Time Sheets
KEEPING TRACK OF YOUR SERVICE YEAR
viewing and opening time sheets
reminders
DESIGNED TO BE CONVENIENT
ANYWHERE THERE’S AN INTERNET CONNECTION
COMPUTERS
EASY TO USE ANYWHERE
SMART PHONES
TABLETS
NEW TIME SHEET AVAILABLE TO COMPLETE
You’ll get an email from the system whenever a new time sheet launches.
TIME SHEET IS RETURNED FOR EDITS
You’ll get an email from the system whenever a sheet is returned to you for revisions.
LATE TIME SHEETS
You’ll get an email/text when sheets are overdue. Don’t let this happen!
ALERTS AND REMINDERS
OTHER COMMUNICATIONS
Our team will use America Learns to blast out other important communications via email/text.
QUESTIONS
?
getting support
Need Help?
WHERE TO TURN FOR HELP
WE ARE HERE FOR YOU
CALL US
NAME:
EMAIL:
PHONE:
TEXT:
NAME:
EMAIL:
PHONE:
TEXT:
ENTER YOUR CONTACT INFO HERE.
You are the first line of support for your members.
For Programmatic Support reach out to Amanda.
For any tech issues, email us at support@americalearns.net