From Award to Closeout:�Managing Grants Across the Lifecycle

State Budget Department�Grants Management Office

Mark Gordon, Governor | Kevin Hibbard, Director

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Dru Palmer, Grants Integration Manager

Christine Emminger, Administrator for the Grants Management Office

Diana Cabriales, Deputy Administrator for the Grants Management Office

June 22, 2026

Session Objectives

Recognize the key stages in the post-award lifecycle, which provides the framework for managing grants from award to closeout

Explain how financial management, procurement, reporting, and monitoring fit together across the grant lifecycle

Identify the key compliance actions that should be considered at each stage of the post-award lifecycle

Key Stages in the Post-Award Lifecycle

From Award to Closeout

• The real work begins after the award
• Post-award compliance is a lifecycle, not a checklist
• Strong systems early = fewer problems later

Key Stages in the Post-Award Lifecycle

1) Award Acceptance & System Setup

2) Implementation & Spending

3) Monitoring, Reporting, & Audit

4) Adjustments & Modifications

5) Closeout & Record Retention

The Post-Award Lifecycle

Federal Standards across the Lifecyle

Understanding the Award

Setting Up for Success: Systems & Controls

Financial Management Systems

Internal Controls & Documentation

Time & Effort and Cost Tracking

Managing the Money: �Applying the Cost Principles

• Costs must meet federal cost principles
• Direct vs. Indirect Costs
• Spending should align with progress

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Procurement, Property, & Partners

Monitoring, Reporting & Oversight

Performance reports show progress

Financial reports show spending

Monitoring ensures compliance throughout the award

The Road to Closeout

Property disposition and reconciliation

Record retention and audit readiness

Final financial and performance reports

Common Pitfalls Across the Lifecycle

Weak internal controls

Poor documentation

Waiting too long to address issues

Budget and performance misalignment

Key Compliance Actions in the Post-Award Lifecycle

Stage 1: Award Acceptance & Setup

Key Compliance Actions:

• Review NOA and Grant Agreement
• Confirm period of performance & budget period
• Assign grant roles and responsibilities
• Setup project & account codes in accounting system

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Stage 2: Implementation & Spending

Key Compliance Actions:

• Track expenditures by cost category
• Ensure costs follow the cost principles for allowability
• Follow procurement standards
• Document time & effort (if applicable)

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Stage 3: Monitoring & Reporting

Key Compliance Actions:

• Prepare & submit performance reports
• Submit SF-425 financial reports
• Monitor subrecipients & contractors
• Perform Single Audit annually as required
• Reconcile financial data with performance progress

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Stage 4: Adjustments & Modifications

Key Compliance Actions:

• Request prior approval for budget revisions
• Modify scope or timeline when needed
• Document approvals
• Communicate changes to partners

Stage 5: Closeout & Record Retention

Key Compliance Actions:

• Submit final financial & performance reports
• Reconcile match and program income
• Address property disposition
• Retain records per requirements

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Wrap Up: �Managing Grants Across the Lifecycle

You learned how to:

• Recognize the key stages in the post-award lifecycle
• Identify where financial management, procurement, reporting, and monitoring fit together in the grant lifecycle.
• Explain the key compliance actions in the grant lifecycle.

State Budget Department�Grants Management Office

Email: sbd-grants@wyo.gov 

Website: https://sbd.wyo.gov/grants

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Kevin Hibbard, Director, Wyoming State Budget Department

Christine Emminger, Administrator for the Grants Management Office

Diana Cabriales, Deputy Administrator for the Grants Management Office

Email: dru.palmer@wyo.gov

Dru Palmer, Grants Integration Manager

Governor’s Office�Grants Management Initiative

Hagerty Consulting, Inc