BPSTechnology Lunch‘NLearn Series

Zoom Pro Tips

💻 February 16, 2024, 12-1PM (Zoom)

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Your Facilitators

Rhianon Gutierrez�Director of Digital Learning, BPSTechnology�rgutierrez@bostonpublicschools.org | Calendly

Kate Smith-Ziegler�Instructional Coach, BPSTechnology�ksmithziegler@bostonpublicschools.org | Calendly

Christina Carnes�Instructional Coach, BPSTechnology�ccarnes@bostonpublicschools.org | Calendly

K.C. Kourtz�Digital Learning Specialist, BPSTechnology�kkourtz@bostonpublicschools.org | Calendly

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Housekeeping

(Online Only)

• This session is being recorded.
• This meeting is captioned.
• Please make sure you are MUTED.
• Please use your name in Zoom.

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Agenda

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• What Is Zoom? An Overview
• Zoom Pro Tips
• Additional resources & next steps

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Objectives

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• Familiarize yourself with Zoom
• Learn how to use Zoom
• Review some Zoom resources

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What is Zoom?

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Zoom Pro Tips

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• In your browser, log into Zoom via the Google login button and use your BPS Google credentials to sign in.
• You can also log in via Google login on the Zoom app or via Clever.�

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Zoom Pro Tips

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• Make sure you are regularly updating to the latest version of Zoom. To do that, visit zoom.us/download and click that first big blue button that says “Download” under the Zoom Desktop Client header.
• Then, follow the installation steps. This should take under 2 minutes. ��

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Zoom Pro Tips

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• Video menu
• Live Transcript

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Zoom Pro Tips

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• Toolbar�

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Zoom Pro Tips

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• Security�

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Zoom Pro Tips

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• Breakout groups: you can choose members, have Zoom choose them for you, or participants can choose their own!��

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Zoom Pro Tips

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• If you are interested in enabling language interpretation, please set that up in your meeting settings before the meeting. Please note: this feature only works in individual Zoom Meetings and NOT in users’ Personal Meeting Rooms.
• Are you limited to 40 minute Zoom meetings and need more time? Please contact the Service Desk to have your account upgraded (617-635-9200).�

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Zoom Interpretation

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Zoom Pro Tips

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• When possible, log into the Zoom room 2 minutes before your meeting to make sure your microphone and camera are working properly. Audio quality is best when using a headset with mic (earbuds with a mic are fine).
• Including some contracting norms at the beginning of a Zoom Meeting is a good idea:
• Should participant cameras be on? If their cameras are on, they can be seen by everyone else in the meeting.
• Framing and lighting: be ready for your close-up!

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Zoom Pro Tips

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• Gallery view
• How can participants change their name?
• When your meeting is live, be sure to welcome everyone into the room and ask them to mute their mics when they aren't speaking.
• Show them around: explain where to find the chat, and if you anticipate a big group, consider asking a colleague to watch the chat while you are speaking/facilitating the meeting.

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Zoom Screen Sharing

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Zoom Screen Sharing

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Zoom Hosting: Co-host vs. Alternative Host

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�The host must assign a co-host during the meeting. Co-hosts cannot start a meeting. If a host needs someone else to start the meeting, they can assign an alternative host.

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Alternative hosts: Shares the same controls as co-hosts, but can also start the meeting. NOTE: Alternative Hosts MUST have Licensed (not Basic) accounts.

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Zoom Security Tips

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• Post your Zoom links ONLY in:
• Google Classroom
• Email invites
• Do NOT post Zoom links in:
• Google Sites
• Social media (X, Snapchat, IG, FB)
• Certain settings are disabled:
• Screen sharing for participants (hosts only)
• Private chats
• Ability to record (for most accounts)
• Please always have the Waiting Room enabled

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Additional Resources & Next Steps

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Zoom HelpDoc

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Zoom Support

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Zoom Safety Tips

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Zoom Interpretation HelpDoc

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Zoom Chrome Extension

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BPSTechnology Resources

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🖥 Visit our Website: www.bostonpublicschools.org/technology

📰 Subscribe to our Newsletter

Watch or Subscribe to our YouTube Channel

📞 Call our Service Desk: 617-635-9200

🐦 Tweet @BPSTechnology

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BPSTech Professional Learning

Calendar

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Next Lunch‘NLearn Session

Topic: Google for Collaboration

🏫 March 7, 2024, 12-1PM | Bolling 3-42

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Thank

You!

Feedback Form

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Thank you from the Digital Learning Team!

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