East Region

Spring Games�2024

[Please mute your phone]

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SOTX Staff

Executive Director - AJ Edenzon

(609) 405-1331

Event Director - Dani Alvi

(832) 720-4758

Cycling & Tennis - Kristen Basel

(254) 716-1593

Track - Casey Flax

(832) 471-0950

Field - Gavin Gately

(832) 367-0218

Soccer - Amanda Barria Ojeda

(832) 367-0638

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Athletes Village - Kelsey Thomas

(832) 627-4039

Healthy Athletes - Jeremy DeLao

(432) 212-9540

Meals - Marc-Allen SaintFort

(832) 627-0855

Merchandise - Jessica Lauer

(210) 347-6781

Volunteers - Mary Buford

(832) 627-0896 &

CJ Isaac (832) 720-4863

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Spring Games GMT

Baytown Parks & Rec

Lauren Siple - Coordinator

Kourtney Bonzo - Community

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Knights of Columbus

Jack Foerst - Meals

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Goose Creek CISD

Susan Boucher - Facilities

Dustin Moser - Maintenance

Sports Leads

Michelle Klages - Athletics Lead

Tony Go & Alan Mut - Track Starters

Jackie Reyes & Mike Buddo - Soccer Competition Lead

Ken Roberts - Soccer Skills Lead

Jasmine Hopkins - Tennis Match Lead

Brandon Funderburg - Tennis Skills Lead

Stacy Saxon - Cycling Lead

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Athlete Numbers

Track & Field - 555

Soccer - 239

Cycling - 68

Tennis - 36

898 athletes / partners

294 coaches/ volunteers

1,192 TOTAL DELEGATES!

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Competition Overview

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Friday, April 19, 2024

@ Robert E Lee HS Stadium

Cycling Competition

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• 8:30 am Opening Ceremony
• 8:45 - begin staging for first race
• 9:00 am - competition begins

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Awards will be presented at the East 20 yard line once all groups of an event have competed.

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Saturday, April 20, 2024

@ Robert E Lee HS Sports Complex

7:30 - 8:00 am - Check in (HOD / Head Coach to receive packet)

7:45 am - Track long distance staging

7:45 am - Soccer Staging

8:00 am - Track long distance competition (1500m, 800m, 400m)

8:00 am - Soccer Classifications

9:00 am - Coaches on site meetings

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Check in and meeting locations:

• Athletics - Athletes Village (Meals Tent)
• Tennis - Athlete Village (Merchandise Tent)
• Soccer - Staging Tent

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Saturday, April 20, 2024

@ Robert E Lee HS Sports Complex

• 9:15 am - Opening Ceremony Staging
• 9:30 am - Opening Ceremony Begins
• 10:15 am - Track & Field, Soccer, Tennis Staging
• 10:30 am - Track & Field, Soccer, Tennis Skills Competition
• 10:30 am - Healthy Athletes, Athlete Village, Merchandise Open
• 11:00 am - Lunch available (serving from 11-2)
• 11:30 am - Tennis Matches scheduled to begin
• 3:30 pm - Healthy Athletes, Athlete Village, Merchandise Close

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Attire

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• Please be aware athletes will be disqualified if they compete barefoot, in their stocking feet, with street shoes or in jeans.
• No jewelry may be worn during athletic competition; this includes watches, rings, necklaces, earrings, etc.
• The exception to this rule is for religious or medical reasons
• Athletes need to be dressed in their team uniforms and wearing athletic shoes.
• Caps must be removed before Athletics competition.
• Athletes may not have their faces or body parts painted when they are competing.

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Officials

PLEASE DO NOT ARGUE WITH OR YELL AT THE OFFICIALS

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They are VOLUNTEERS (and extremely difficult to find this time of year)

Please treat them with respect.

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Opening Ceremony

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Opening Ceremonies

Saturday, April 20th @ 9:15 am

• delegation should begin lining up for opening ceremonies
• follow the south fence of the track for line up
• delegations should line up in assigned order
• Opening Ceremonies Line-Up
• Athletes that are playing a role in the ceremony will walk with their delegations. A coach will report to the cauldron once their team is settled.

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Athletics

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Track Info

• Track Staging: On the east side of the football field near the high jump zone. Parents are NOT permitted on the field.
• Both Sides of the track will be used depending on the event and will run toward the East side of the track.
• Awards: presented immediately after each race. Athletes will be escorted to Awards Staging.

** A Starting Pistol will be used - if an athlete is sensitive to sound please ensure that is communicated to the starters. If necessary athletes may wear sound dampening headphones while waiting for their race.

Competition time is FORFEIT TIME!!!!

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Field Info

• Construction: There is fenced off construction zones around the perimeter of the open field. Please ensure that all participants and spectators stay away from the fences.
• Coaches & families must remain in the spectator zone not enter the competition area
• Staging: Softball, Tennis Ball and Javelin will stage at the main Field Tents
• Staging: Shot Put, Long Jump and High Jump will stage at the tents by the small field house
• Competition: Athletes will compete with their division. If an athlete misses the second call for their flight, they will be disqualified
• Call Times: All call times will be provided in the Coaches Memo for Track and Field events
• Awards: Athletes will be escorted directly from their event to Field Awards. ALL FIELD Events will be awarded at Field Awards

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Soccer

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General Info

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Game Regulations:

• Athletes must wear a numbered jersey
• Shin guards are required
• Coaches must submit rosters to the scoring table prior to the start of each game.
• Soccer Skills will compete on Field 3 from 10:30-12:30

*Coaches can't coach from behind the goal or be on the field.

**Coaches and Teammates must remain on the team bench.

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Classifications

• Classification matches will be 7 minutes with a 3 minute transition.
• Teams will need to stay on the sidelines during classifications
• All athletes/ partners must play in every classification match and competition game

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Matches

• Field 3 will transition to games at 12:45 after skills.
• All teams will have two competition games outside of classification matches.
• Competition Games will consist of two 15 minute periods with a 5 minute halftime
• If overtime is used to break a tie, two five-minute overtime periods are used. If the game is still tied, penalty kicks will be used to break the tie.

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Schedule

7:45 am Check-in at soccer fields

8:00 am Classifications

10:30 am Competition

• Final Brackets will be set and posted using a live Google Sheet by 10am. (link coming soon).
• Brackets will also be posted at the SOTX Awards Tent.
• Teams should report to their assigned field 15 minutes before start time. If games are ahead of schedule - the next match may start earlier than posted.

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Tennis

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General Info

Scratches: submit all scratches prior to opening ceremonies to allow time if needed for any division changes

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Individual skills: 10:30-11:30 am

• Skills Competition will commence directly following opening ceremonies
• Each court will a set station that athletes will rotate through for each of their skills
• As athletes finish they may proceed to the awards tent where awards presentation will be given as division results come in

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General Info

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Match Play:

Matches will begin once all four courts have been cleared from the Skills Competition (est 11:30 am).

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Please ensure athletes are checking in at the tent at least 10 minutes before their posted match time.

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Awards will be presented after medaling games

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Award Procedures

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Awards

• Cycling Awards will be held at the 20 yard line at the end of each distance.
• Track Awards will be held outside of the track on the West end of the field immediately following competition.
• Field Awards will be held outside of the track on the East end next to the staging area for field events.
• Tennis Awards will be held directly outside of the tennis courts immediately following competition.
• Soccer Awards will be held at the soccer fields next to the parking lot.

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Paperwork

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Digital Coach Packets

Contents:

1. Coach Memo
2. Coach Handbook
3. Protest Form
4. Scratch Sheet
5. Accident Form

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Team Packets

Packet Pick up

• Each Sports team will have their own packet at their assigned location
• These will include Meal Tickets & Meal Reservation Sheets
• Name Tags & Scratch Sheets
• Packets can be picked up at the designated coach meeting locations:
• Athletics - Athletes Village - Meal Tent
• Tennis - Athletes Village - Merchandise Tent
• Soccer - Soccer Staging Tent

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Competition Areas

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• All parents, spectators, siblings, and delegation volunteers must remain in the stands or in the designated spectator areas
• Coaches may escort athletes to the event staging check-in area and remain with them until called with their heat/ flight to compete
• Teams may set up their tents in the stands, but they must be completely tied down

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Scratches

• Please continue to submit them as soon as you know them to Rose & East Registration
• Much easier to process them in the office
• Put “[your delegation] Scratches” in email subject line.

Meals

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Friday Lunch provided by:

Goose Creek CISD

Lunch will be provided on Friday for the cycling athletes and coaches courtesy of Robert E Lee HS and Goose Creek CISD.

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Saturday Lunch provided by

Knights of Columbus

• bagged lunch with hot dogs + water or powerade
• To pick up lunch - you must present your meal ticket (from your team packet) to the volunteer at the Serving Tent
• If you are picking up your whole teams meals, bring the whole bag of tickets plus a box or cooler to carry the meals in
• Athletes and Coaches may also eat in the Meals Tents in Athlete Village (limited seating capacity)

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Concessions

Concessions will be open for food and drink sales throughout the competition.

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Respect Host Facilities

• Please throw away your trash

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• Goose Creek CISD and the City of Baytown are gracious to host us again and we want to ensure the Sports Complex is left just how it was given to us.

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Healthy Athletes

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• Saturday, April 20th @ Field House
• Open 10:30 am – 3:30 pm

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• Disciplines = Medfest & Special Smiles

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• If you go through both disciplines, you will receive a Fitbit Sense 2 Fitness tracker. Courtesy of United health Care.

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Questions: Jeremy DeLaO; jdelao@sotx.org

Parking & Traffic

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Other Notes

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Athlete Village

Athletes/ Partners and Families are encouraged to visit the Athlete Village for fun games and activities:

• Interactive inflatable games
• Cornhole
• Photo Booth
• ALPs
• Merchandise

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Merchandise & Souvenirs

Merch will be open from 10:30-3:30

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The Merch Tents will be directly across from the Meals Tent and next to the Athlete Village Games

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Apparel, hats, accessories and more will be available

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Credit Card or EXACT CASH will be accepted

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Medical

There will be First Aid stations in operation during competition. Treatment provided at these sites will follow American Red Cross First Aid procedures. No medication will be dispensed. It is the responsibility of each coach, parent, or guardian.

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The volunteer medical staff will administer appropriate First Aid, if necessary; make arrangements for emergency examination, treatment and/or hospitalization. Do not take an athlete or coach who is injured directly to a hospital or seek medical treatment before going to the First Aid station. EMS is on stand by if needed for transport.

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Weather

We are monitoring the weather and let you know by Thursday of any contingency plans that will be put in place.

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Questions?

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Thank You!

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