Golden State Pathway Program (GSPP) Community of Practice (CoP)

Outcome 9: Maintain Data Records

Tulare County Office of Education Lead Technical Assistance Center December 3, 2025

Funded by the California Department of Education (EC), Career and College Transition Division

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Presenters

Golden State Pathway Program (GSPP)

Lead Technical Assistance Center (LTAC) staff:

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Heather Jones

Tulare County Office of Education (TCOE) Data and Analytics Specialist

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David Jansson

Tulare County Office of Education Data and Analytics Coordinator

Collaborative Norms

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• Listen first to understand.
• Participate actively.
• Presume positive intentions.
• Honor confidentiality to build and maintain trust.
• Be clear on next steps and roles.

Golden State Pathway Outcomes

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1. Integrated Program of Study
2. Postsecondary Credits
3. Work-based Learning Experiences
4. Integrated Support Services
5. Industry Connected Pathways
6. Articulated Pathways
7. Collaboratively Build Pathways
8. Sustain GSPP Ongoing Operations
9. Maintain Data Records

-GSPP Framework, 2024

Train the Trainer Cycle for Outcome 9

LTAC Community of Practice

• December 3, 2025

Regional Technical Assistance Center (RTAC) Development of Resources

• December 3, 2025- January 12, 2026

LTAC Train-the-Trainer

• January 22, 2026

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Outcomes

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• Review GSPP data collection logistics
• Discuss the purpose and scope of GSPP data collection
• Review the metrics and guidance for collection
• Collaboratively develop resources

Goal for Outcome 9

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To measure impact – have student outcomes improved for GSPP students vs. Non-GSPP students?

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• GSPP grant reporting: Crosswalk of grant metrics with grant outcomes

Clarification of Scope and Purpose

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• Not a traditional professional development
• This outcome is focused on data collection and reporting for the GSPP grant. The hope is that these processes can become sustainable practices for other grant reporting, as well.

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• Providing support for coding and setting up pathways/courses

in Student Information System (SIS) is not within the scope of the LTAC, but the LTAC can direct you to resources, if needed.

Flow of Data

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• LTAC creates the data collection form
• RTAC shares the collection form with grantees
• RTAC will provide training and support for grantees in the region
• Grantees submit data via the Google Form with support from their RTAC; data is immediately accessible by the LTAC
• LTAC monitors the progress of data submissions, raises any quality issues with the appropriate RTAC, and alerts the appropriate RTAC if grantees are in danger of missing the submission deadline and/or fail to submit data on time
• RTAC intervenes to address data quality issues and deadline issues with grantees
• LTAC submits data report to California Department of Education (CDE)

Roles and Responsibilities

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LTAC

• Develop clearly defined GSPP Metrics
• Develop data collection tool and resources
• Provide training and support for RTACs (Office Hours)
• Data collection progress monitoring
• Reporting of all data to CDE

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RTAC

• Provide training and support for grantees in the region
• Provide office hours to grantees

Optional Office Hours for RTACs

• Wednesdays, 2-3pm on Zoom
• 1/28/26
• 2/4/26
• 2/11/26
• 2/18/26
• 2/25/26

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• Process:
• Grantees send data collection questions to RTAC
• RTAC submits grantee questions to LTAC via Google Form
• LTAC addresses questions during Office Hours
• LTAC compiles Frequently Asked Questions (FAQ) document

based on submitted questions

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Why are we collecting this data?

(c) (1) A grant recipient shall annually collect and submit data, disaggregated by pupil subgroup, on outcome measures to the department, which shall include, but are not limited to, the quality indicators described in the California State Plan for Career Technical Education required by the federal Strengthening Career and Technical Education for the 21st Century Act (Perkins V), and all of the following as applicable:

- GSPP Appendix B: Program Requirements and Legislation

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Data Reporting Requirements

- GSPP Appendix B: Program Requirements and Legislation

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1. Pupil academic performance indicators, including information disaggregated by pupil subgroups.

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• The number and rate of school or program graduates by pupil subgroups.

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• The rate of pupils completing the courses to meet the A–G course requirements needed to be eligible for admission to the University of California or the California State University at the participating school site, disaggregated by pupils participating in a pathways program pursuant to this chapter and pupils not participating in a pathways program pursuant to this chapter.

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• The number of postsecondary credits earned, internships and apprenticeships completed, and career technical education courses completed.

Data Reporting Requirements Continued

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5. Attainment of certificates, credentials, and degrees.
6. Postsecondary enrollment, or pupils who meet the requirements to be considered a pupil who successfully transferred to a four-year university for purposes of Section 84750.4.
7. Transitions to employment, apprenticeships, or job training in the industry sector educational pathway program offered by the participating local educational agency.
8. The number of pupils completing career technical education coursework and the number of pupils completing a career technical education pathway consisting of a sequence of two or more career technical education courses in the same career technical education subject matter discipline.

- GSPP Appendix B: Program Requirements and Legislation

Metric: Enrollment

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• Will be used as denominator when calculating rates
• Measure using Fall 1 enrollment
• Total enrollment for GSPP and non-GSPP students:
• All students
• English Learners
• Foster Youth
• Students with Disabilities
• Students eligible for free/reduced-price meals

Tagging GSPP Students

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• Option 1: Use a custom field in SIS to "tag" GSPP students, then query SIS for data

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• Option 2: Generate list of GSPP students, pull California Longitudinal Pupil Achievement Data System (CALPADS) reports, then match CALPADS data to students on GSPP list

Metric: Academic Performance

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1. CAASPP ELA, standard met and exceeded
2. CAASPP Math, standard met and exceeded
3. Students with a GPA of 2.0 or higher (on-track)

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GSPP and non-GSPP students:

• All students
• English Learners
• Foster Youth
• Students with Disabilities
• Students eligible for free/reduced-price meals

Metric: Graduation

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1. Number of graduates
2. Graduation rate

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GSPP and non-GSPP students:

• All students
• English Learners
• Foster Youth
• Students with Disabilities
• Students eligible for free/reduced-price meals

Metric: A-G

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1. Number of students who completed A-G requirements
2. A-G rate

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GSPP and non-GSPP students:

• All students
• Special note: Legislation does not require further disaggregation by student subgroups for this metric

Metric: Credits, Credentials, and Degrees

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The following will be collected for GSPP students Only:

1. Number of students earning postsecondary credits through dual or concurrent courses

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• Number of students who completed internships and/or pre-apprenticeships

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• Number of students who earned credits in CTE courses

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• Number of students who earned an industry certification

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• Number of students who earned a credential

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• Number of students who earned a postsecondary degree,

such as an associate's degree

Reminder: Tagging GSPP Students

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• Option 1: Use a custom field in SIS to "tag" GSPP students, then query SIS for data

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• Option 2: Generate list of GSPP students, pull California Longitudinal Pupil Achievement Data System (CALPADS) reports, then match CALPADS data to students on GSPP list

Data Not in SIS

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• Often data related to things like pre-apprenticeships and industry certifications are not collected in a site's SIS.
• Grantees will need to identify who collects this information and where it is recorded in order to report on these metrics.

Metric: CTE Coursework

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The following will be collected for GSPP students Only:

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• Number of students who completed a GSPP pathway (2 or more courses in the same subject area, with one being the capstone course)

Postsecondary Enrollment and Employment Transitions

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• Data related to postsecondary enrollment and employment cannot be found in SIS
• Data from the Perkins survey will come too late
• 2025 graduates will not be surveyed until Jan-March 2026
• GSPP data is due October 2026
• National Student Clearinghouse requires a subscription

Metric: Postsecondary Plans

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The following will be collected for GSPP students Only:

• Number of students who are planning to enroll in any postsecondary institution in the fall semester immediately following graduation
• Number of students planning to join the workforce in the industry sector corresponding to the pathway program they participated in
• Number of students planning to enter an apprenticeship or job training in the industry sector corresponding to the pathway program they participated in

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GSPP Senior Survey

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• This is a proxy measure using what is available to us.
• Grantees do not need to establish post secondary partnerships to collect this data.
• Data does not need to be added to SIS.
• Raw survey results do not need to be shared with LTAC.
• This is a PRE-graduation survey
• Gathering data from students before they leave our system will yield a better response rate.
• The LTAC will provide guidance and a draft of questions.
• Grantees will need to develop a process for administering the survey and communicating the results back to their point person.
• Link to draft of GSPP Senior Exit Survey

Data Sources

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Most of this data can be found in the LEA's SIS or CALPADS reports, with the exception of: industry certifications, pre-apprenticeship completion, and postsecondary transitions. We will include suggested data sources for each metric in our data collection instructions and review with you at the next meeting.

Consequences of Not Reporting

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• Grantees are expected to submit data as part of their participation in this grant.

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• Noncompliance with required data reporting may result in withholding the second grant payment of 15 percent of the grant award and/or invoicing for the grant funds.

Timeline

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Baseline data collection deadline: May 22, 2026

• RTAC shares data collection tool with grantees by ?
• Grantees submit baseline data related to the 24-25 school year by May 22, 2026.
• Grantees administer survey to GSPP seniors before graduation (retain this data for reporting in Fall of 2026).

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First annual reporting deadline: October 2, 2026

• Grantees submit data related to the 25-26 school year by October 2, 2026.
• Include senior survey data collected in May 2026.

Resources for RTACs and Grantees

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The LTAC plans to offer the following:

• Detailed instructions
• Worksheet
• Sample Aeries queries
• Data dictionary
• FAQ document
• Webinar for grantees
• Office hours

Open Discussion

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• What questions/concerns do you have?
• What additional feedback or suggestions do you have for resources?

Next Steps

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Identify grantee contacts:

1. Grant Reporting Point of Contact: Who will fill out the collection tool?
2. Data Lead(s): Who has access to CALPADS? Who can query your SIS to pull required data?
3. CTE Point of Contact: Who maintains records related to internships, pre-apprenticeships, industry certifications?
4. Survey Point of Contact: Who will administer the senior survey and share the results with the Grant Reporting

Point of Contact?

Train the Trainer Cycle for Outcome 9

LTAC Community of Practice

• December 3, 2025

Regional Technical Assistance Center (RTAC) Development of Resources

• December 3, 2025- January 12, 2026

LTAC Train-the-Trainer

• January 22, 2026

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Closing Remarks

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Thank You!

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