SUPER
MAGFEST
OCTOBER 21, 2023
LET’S GET CRACKIN’!
WHAT’S ON THE DOCKET
02
04
03
01
policies & resources
what’s coming up next
just a quick look
thoughts on the future
TIMELINE
LAYOUTS
NEW STUFF
HOPES & DREAMS
TIMELINE!
10
11
12
01
OCTOBER
Fall MAGCon!
DH & Vol Checklists
Application Jurying
Contracts
JANUARY
…Do a MAGFest!
NOVEMBER
SM Announcements
magTV Requests
Hotel Requests & Rooming Lists
Manufacturing
Early Planning for NEXT Year
DECEMBER
Signage
Guidebook
Final Ordering
Logistics
*RECORD SCRATCH*
LET’S REWIND A BIT ACTUALLY
TIMELINE
01
02
03
04
JANUARY
…Do a MAGFest!
Loadout
Surveys & Post-Morts
Expenses & Payouts
APRIL
Spring MAGCon
Dates Announcement
Budget Requests
FEBRUARY
Continue This Stuff
…Sleep?
MARCH
Theming
Hotel Master Bill
“Tours of the Kingdom”
Big Names & Contracts
TIMELINE
05
06
07
08
09
MAY
Budget Approvals
Music & Guest Booking*
AUGUST
More Launch Prep
Vendor Launch*
Staff Pre-Booking
Other Apps Open
JUNE
Layouts
Uber Change Requests
JULY
Launch Prep
Uber Live
SEPTEMBER
Pre-Reg Launch
Hotel Launch
MAGCon Planning
OVERALL LESSON:
!
we’re trying to do things earlier and more comprehensively, and we’re getting better at it each year. but there is always room for improvement, and we’re constantly coming up with new ideas!
as our events and community have grown bigger, more and more things have arisen that we want to standardize or streamline as an organization.
why do we care? because it matters to us that people have a consistent, fair, accessible experience volunteering at and attending MAGFest, and because it makes us more sustainable from the perspective of our finances, legal obligations, and working capacity.
so, office folks and other leaders often find ourselves backporting structure onto a bunch of very specialized, highly autonomous groups and processes.
this isn’t necessarily a bad thing, but we know that it can feel invasive, overbearing, or unnecessary. we try to offset that by communication, compromise, and core values wherever we can.
LAYOUTS REVIEW
NEW STUFF!
No masking & vaccine restrictions this year. This must be consistent throughout the event.
ALL applications now found at magfest.org/apply. Need to add something? Ask #it-webdev!
New badge stickers to indicate expo hall & backstage access. Ribbons will still exist, but won’t be used for security purposes.
hey, I covered a lot of new stuff during the other sections too lol
HEALTH & SAFETY
CENTRALIZED APPS
ACCESS CONTROL
…AND A FOURTH ONE!
HOPES & DREAMS
just a short little list of stuff I/we are hoping to explore either this year or next year
also, we’ve sold
& counting
11,682 badges
prices go up on Nov/Dec/Jan 1, and I consider it reasonably likely we will hit a hard cap this year (i.e. sell out of badges entirely and have to turn people away at the door).
and there are over 15k registered
THANKS!
Questions? Head to #magcon-questions!
attribution: I got this template from Slidesgo! thx Slidesgo for making my egg dreams a reality!
also, I would like everyone to note my admirable self restraint – only a single egg pun.
AND NOW FOR THE GOOD STUFF!
please welcome our div heads for news on what all the departments are up to!
the divisions
Events Director
(that’s me!)
Comms
David “Dac” Croach
Gaming
“it’s complicated”
Music
Alyssa Forsythe, Pat Roche, Nate Gould, Randy Garcia
Operations
Programming
Mike Kemp, Matthew Seibel
Staff Services
Faith Savill, Josiah Tillett
21
Tabletop: David Boyd and Liz Owen
“Downstairs Gaming” (Arcade, Consoles, Challenges, MIVS, Indie Arcade, Indie Retro): Matt Beale
“Upstairs Gaming” (Simulations, VR, LAN, Museum, VRChat): Addam Carothers
TABLETOP!
Gaming Division �Tabletop
Div head – Janus (David Boyd)
Assistant Div Head – Liz Owen
@Janus
@ladytruckdriver
Riverview Ballroom
Tabletop (General)
Riverview Ballroom
Shane - DH
Sophie – Asst.DH
@HeavyMetalRobot
@Shanezilla
Tabletop (General)
Riverview Ballroom
Shane - DH
Sophie – Asst.DH
Josh - Tournament manager
@HeavyMetalRobot
@Shanezilla
@Panda
Tabletop (General)
Riverview Ballroom
Shane - DH
Sophie – Asst.DH
New managers – Corey and Jess
MITS
Josh - Tournament manager
@HeavyMetalRobot
@Shanezilla
@Panda
George - DH
@Pyro Vulpes
Tabletop (General)
Riverview Ballroom
Shane - DH
Sophie – Asst.DH
George - DH
New managers – Corey and Jess
MITS
Tabletop Panels
Heather - DH
New manager – Emily
Josh - Tournament manager
@Panda
@HeavyMetalRobot
@Shanezilla
@Pyro Vulpes
@Heather Weather
National Harbor
CCG
National Harbor
DHs – Ricky, Andrew, Liz, Jeph
#super-ccg
@Ricky
CCG
National Harbor
DHs – Ricky, Andrew, Liz, Jeph
Pathfinder
DH – David @Shaxberd
#super-ccg
@Ricky
CCG
National Harbor
DHs – Ricky, Andrew, Liz, Jeph
Pathfinder
DH – David @Shaxberd
DDAL
DHs –Tim and Jenn
#super-ccg
@Tim Scott
@Jenn M.
@Ricky
Thanks!
UPSTAIRS!
Upstairs gaming!
but spoooooooooky!!
lan
case modding competition
goofy tournament
vr zone
vr esports
bringing in indie devs
Museum
looking for a new co-dh
simulations
3 sims coming in
possibly sims panels?
vrchat
updating to match this year’s 3d prime theme
Who am I?
-Addam with 2 d’s
-New div head for “upstairs gaming”
-the girls dem sugar
-cat enthusiast
cat pics (i know what you actually came for)
Ame
shredder
michu
yoko
DOWNSTAIRS!
Expo
Hall
Gaming
division
Expo Hall Gaming
Division Head
ME
Matt Beale
Arcade
Arcade Department HEads
<-Carrie Snyder
@carrence
Jon Horner ->
@charredresistors
<-Colton Martin
@coma
Consoles
Consoles Department HEads
<- Bunny Smith
@radrac
<- Chris Donnelly
@donnelly
Jason Williams ->
@dolphintrash
Assistant Department Heads
Challenges DH
<- Evan Baumel
@evan_b
Angel Boyer ->
@angel
Tim Connor ->
@Tim Conner
M
I
v
s
Mivs Department Heads
<- Kat Pawlowski
@PolishTrashBread
<- Marc Phillips
@xfirefistacex
Lauren Gonzales ->
@theklaxon
Indie
Arcade
Indie Arcade Department Heads
Matt Lepage ->
<- Socks Magocs
<- Nate Mattingly
Indie
Retro
INdie Retro
Department Heads
<- James Deighan
Madison Petrick ->
Indie Retro brings the creativity of indie gaming with the limitations of physical hardware and media, Including, but not limited to:
What is indie retro?
HIGH SCORE CHALLENGES:
Getting a high score does more than put your name on the leaderboard. Winners take home their Magfest specific games on the last day of the event.
SPEEDRUNNING:
Speedrunners and retro fans, come break the games and take home your trophy with speedrunnable games, the cornerstone of retro.
PLAY WEIRD:
Experience games who traditionally do not get main stage treatment. The one of one penguin dating sim released only in Belgium? Come play here. At Indie Retro, they’re put on a pedestal, and accessible in their physical form. Do you want to play with our turtle joystick? Come get some.
Stuff WE do
Celebrate and represent the world’s best indie gaming as part of the Magfest Indie Video Game Showcase.
Allow fans and community members to curate their favorites for the Magfest floor, and get hands-on with games historically limited through hardware.
The indie retro mission
goals
Full Indie Retro Presentation
PROGRAMMING!
Programming Division
Mike Kemp - @schwifty
Matt Seibel - @Wafflewhybread
Fall MagCon 2023
SLIDESMANIA.COM
Your new(ish) Div Head!
Matthew (Matt) Seibel
@WaffleWhybread (Open DMs!)
Magfest attendee since 2013
Volunteer since 2017
Div Head since 2022
Chrono Trigger is my fav video game.
Currently a graduate student in Molecular Microbiology and Immunology at JHU’s East Baltimore Medical Campus where I primarily study bacteriology and immunology.
Harvard Med School Work Photo
SLIDESMANIA.COM
Returning Crew
SLIDESMANIA.COM
Programming Division Updates
SLIDESMANIA.COM
Questions?
Find us floating around.
(Rhetorical)
SLIDESMANIA.COM
MUSIC!
Music Division
FALL MAGCON 2023
Meet Your Division Heads
Alyssa Forsythe�@Doughbaby
Patrick Roche�@Ratt_Daddy
Can always be reached on Slack by tagging @musicdiv or through email at �music-div-heads@gmail.com
And also…
Randy Garcia�@R. Garcia
Nate Gould�@Nate G.
Meet the Music Departments!
Jam Clinic
Nathan Froehlich�@AarekMG
Jess Destramp�@Jess
Purveyors of musical education and interactive musical events
#super-jam-clinic
Rik Lloyd�@Rik
Jam Space
Chris Ryburg @Rugal
Hosts open space jams and performances for the bold and daring
#super-jamspace
Looking for 1-2 people who� know or want to learn how� to run audio!
Jam Pods
Kevin Lin�@PF3k
Chris Lee�@gbxchris
Shepherds of the hallway jam circles that appear across the Gaylord!
#super-jampods
Looking for people who are comfortable enforcing rules to attendees in sometimes loud, sometimes packed hallways.
Stage Crew
Brian “Asmer” Harber�@asmer
Expert Gear Movers and Organizers of Space�#super-music-backstage
Looking for anyone with stage experience!
Chipspace
Ami Moregore �@Ami Moregore
Devonne Tourre @SkittlesBeats
Curators of all things
8-bit and chiptune!
#super-chipspace
Glenn Dubois @Glenn
DINAARI DeCohen @DINAARI
Belvedere
Jimmy Kavetas�@Jimmy Kavetas
Brad Bukowsky�@TheBrad
Chill vibes in the heart of the hotel!
#super-music-belvedere
Looking to fill gaps in staff with people comfortable enforcing crowd management and those with stagehand experience!
Pose Lounge
Obi-Wan Shinobi���
Ben Briggs�@BenBriggs
An intimate night club experience on the 20th floor
#super-pose-lounge
Rock Island
Ai Nakamura @master_eyeball
Meghan Kopka� @megatron
The one stop shop for all musical merch needs�#super-rockisland
��Looking for anyone with customer service experience!
Concert Security (C-Sec)
The shield that guards the realms of MAG!�#super-concert-security
Looking for anyone who believes in community taking care of each other and a front row to the show!
Jon O’Boyle�@JonO’Boyle
Amanda “Spoons” Jenette�@Spoons
Ben Cole�@BenCole
Nick Moore�@NickthePanda
Matty Pettigrew�@JamesMattyPettigrew
Mainstage Booking/Artist Liaison
Rob Anderson�@boryalic
Emily Feder�@Emfedex
Bringing the music to the mainstage (and wrangling musically inclined cats)