Budget Advisory Committee

January 17, 2023

1

Introductions

• Dr. Marci Larsen – Interim Superintendent

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• Committee Member Introductions
• Name
• One thing you’re hoping to gain from being a

member of this committee

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• Housekeeping:
• Contents of Packet
• Blue Card Ideas
• “Parking Lot”

2

January 17^th - Agenda

3

Future Meetings

4

April 18^th

What are our priorities? Enrollment Projections, Current Challenges, Budget Objectives

May 23rd

Recommendations & Things to think about. Committee Continuation??

Committee Charter

• Purpose & Goals
• Focus on understanding school district finances and challenges facing Washington state schools.
• Help to identify priorities that will inform the superintendent’s decision making during the 2023-2024 school year budget process (and beyond) while maintaining the Monroe’s commitment to every student.

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• Level of Authority
• Advisory to the Superintendent (through CFO)

5

Committee Charter

• Norms
• 1) Assume positive intent
• 2) Be professional in all interactions
• 3) Be kinder than necessary
• 4) Be fully present and engaged
• 5) Be prepared

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6

Committee Process Overview

Review Enrollment

and staffing projections

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Help identify family,

community, district

priorities.

Provide feedback to

help inform the

Superintendent’s

decision making process

7

Learn about School

District Funding

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Learn more about

funding challenges

Learn about budget

budget development

timelines

8

Current Priorities that Guide Budget Decisions

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• Prioritize a safe learning & working environment for students & staff

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• Foster a culture that supports academic, behavioral, social and emotional health

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• Invest in appropriate internal controls over financial operations and maintain compliance with board policy for minimum fund balance while also allowing for flexibility in times of emergency

• Honor taxpayers’ investment in district infrastructure: facilities, grounds, technology and other assets

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• Utilize resources to promote student learning and efficient operations in ways that are timely, practical, and sustainable

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• Maintain competitive salaries to attract and retain excellent staff

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• Evaluate impacts of decisions over time and consider future year projections

• Align resources(people, time, money & property) to support district commitment

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• Remain student focused by using an equity lens & responding to areas of greatest need, using data, research & feedback

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• Value smaller class sizes, especially for our youngest learners and protect classroom programs as much as possible during times of reductions

Objectives for Today

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1 Budget – 5 Funds

Annual Budget Cycle

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1 Budget – 5 Funds

12

Monroe School District Budget

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

1 Budget – 5 Funds

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General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

Capital Projects Fund (CPF)

• CPF Uses:
• Acquisition of land or existing buildings
• Construction of buildings
• Purchase of equipment
• Energy Audits
• Capital improvements
• Implementing technology systems.

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• Revenue Sources:
• Capital or Technology Levies
• Proceeds from bond sales
• Investment Earnings
• Mitigation Impact Fees
• Lease/Rental Income from surplus property

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14

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

Debt Services Fund (DSF)

• DSF Uses:
• Account for the accumulation of resources for and the payment of long term principal & interest
• Bond management fees

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• Revenue Sources
• Annual bond revenue collected from taxpayers
• Investment Earnings

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15

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

Transportation Vehicle Fund (TVF)

• TVF Uses:
• Acquisition of School Buses
• Major repair and rebuilding of buses
• Revenue Sources
• State payment for school bus depreciation
• TVF levies
• Investment Earnings
• Non voted debt to purchase buses

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16

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

Associated Student Body Fund (ASB)

• ASB Uses:
• CARS – Cultural, Arts, Recreational, & Social

Activities.

• Optional, noncredit, extracurricular events
• Under control, supervision, and approval of

the Board of Directors

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• Revenue Sources
• Parents & Students
• Fundraisers
• Donations
• Investment Earnings

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17

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

General Fund (GF)

• GF Uses:
• The General Fund is the district operating budget used for day to day activities
• Revenue Sources

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18

General Fund

Associated

Student

Body

Transportation

Vehicle Fund

Debt Service Fund

Capital Projects Fund

BREAK – 10 minutes

19

2022-23 Revenue Source Breakdown

20

2022-23 Revenue Source Breakdown

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22

2022-23 Revenue Source Breakdown

2022-23 Revenue Source Breakdown

23

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• 61% of General Fund Budgeted Revenue - $57,822,090
• Allocations for Programs Including:
• General Education
• Alternative Learning Experience (ALE)
• CTE
• Basic Education portion of Special Education
• Apportionment is NOT a staffing model –it’s a funding model. District Board of Directors retain decision making authority on how to spend resources. Exceptions include:
• K-3 Staffing
• PLD days for certificated teachers
• New Physical, Social, & Emotional Learning allocations (PSEL)

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State – General Purpose Funding (Apportionment)

2022-23 Revenue Source Breakdown

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• 61% of General Fund Budgeted Revenue - $57,822,090
• Funding is primarily driven by student enrollment
• Prototypical staffing model
• Regionalization
• Education/Experience Factor
• Material, Supplies & Operating Cost (MSOCS) allocations
• Loss of Student FTE = decreased Apportionment
• Pre COVID Student FTE – 6,344.86 AAFTE March, 2020
• AAFTE Jan,2023 – 5,380.20
• Variance – loss of 964.66 FTE (includes 379 FTE for two discontinued

programs)

• Reductions for 2022-2023 partially addressed loss of enrollment

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State – General Purpose Funding (Apportionment)

2022-23 Revenue Source Breakdown

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• 17% of General Fund Budgeted Revenue - $15,753,560
• Allocations for Programs Including:
• Special Education - $8,569,283
• Learning Assistance Program (LAP) - $1,584,840
• Special & Pilot Programs - $567,400
• Transitional Bilingual - $1,319,578
• Highly Capable – $191,815
• State Food Service - $35,350
• Transportation - $3,235,294
• Capacity - $250,000
• Spending restricted to program purpose

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State - Special Purpose Funding

2022-23 Revenue Source Breakdown

26

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• 12% of General Fund Budgeted Revenue - $11,677,764
• Allocations for Programs Including:
• Carl Perkins (CTE) - $30,000
• Indian Education - $30,000
• Targeted Assistance (Monroe Community Coalition)- $98,004
• Title I Program, Disadvantaged - $619,900
• Title II Program, School Improvement - $154,001
• Title III Program, Limited English - $94,614
• IDEA 611 & 619 Special Education - $1,231,734
• Federal Food Service - $920,000
• Capacity - $250,000

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Federal - General Purpose Funding

2022-23 Revenue Source Breakdown

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• 12% of General Fund Budgeted Revenue - $11,677,764
• Also included are these expiring one time revenues:
• Enrollment Stabilization - $3,685,106
• ESSER III - $3,557,510
• ESSER III Learning Recovery - $651,878
• ARP Dual Language - $200,000
• ARP SPeD - $155,017
• Total of $8,249,511

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Federal - General Purpose Funding

2022-23 Revenue Source Breakdown

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• <1% of General Fund Budgeted Revenue
• Federal Forest Revenue - $10,000

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• <1% of General Fund Budgeted Revenue
• Miscellaneous Revenue - $468,000
• Department of Health Services (Monroe Community Coalition) - $460,000
• Surplus Equipment - $8,000

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Federal - Special Purpose Funding

Federal – Other Funding

2022-23 Prototypical Funding Formula

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* Calculation Example included in Committee Folder

Thank you!

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• Questions/Discussion
• huntb@monroe.wednet.edu
• 360-804-2519

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• Next Meeting: January 31^st 6:00pm – 7:30pm

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• Exit Ticket

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