UUCSR Congregational Meeting

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June 11, 2023

Welcome

UUCSR BOT President

Leslie Norinsky

Chalice Lighting- Lee Lipinski

Opening Words- Carol Kraemer

Determination of a Quorum

Parliamentarian- Scott Miller

Recording Secretary- Scott Miller

Progress on the Goals of the Board for 2022-23

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Presented by Leslie Norinsky

Goal 1

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Communication

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Goal 2

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Financial Stewardship

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Goal 3

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Engagement

Energy

Investment in the Future

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Goal 4

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Updating Policies,

Procedures,

Bylaws

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Five Types of Congregational Growth

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• Organic Growth
• Maturational Growth
• Incarnational Growth
• Growing in Connections
• Numerical Growth

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Announcement of BOT Officers for Fiscal Year 23-24

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Leslie Norinsky- President

David Reitzell- VP

Jan Hess- Treasurer

Scott Miller- Corporate Secretary

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Renewal of Rev. Dave’s Contract

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The board unanimously approved a contract for our Interim Contract for Rev. Dave for 2023-24, with the option to renew for a third year.

UUCSR Achievements this Year

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• Many hours of donated time
• Many dollars donated
• Healing and forgiveness
• Commitment to community
• Saturday Breakfast Program
• Passed the 8^th Principle
• Pride Day Participation
• Incredible RE Program
• Incredible Music Program
• Zoom available

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The Generosity of this Congregation!

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• Through A4SJ Share the Basket

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• 22 organizations

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• almost $18,000!

The Generosity of this Congregation!

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Raised the roof to the tune of $65,000

The Generosity of this Congregation!

Volunteerism vital

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• Cannot calculate, but to the tune of many tens to hundreds of thousands of dollars/yr.

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• If we look only at office angels, that would be $3000 a month at $30/hour for 20 hours/week.

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• Multiply that by all the volunteers in committees and other services, a completely out of the air calculation (100 hr/week at $30/hour = $13,500 month = $162,000 year

This Photo by Unknown Author is licensed under CC BY-SA

WHAT YOU HAVE ACCOMPLISHED:

Community With In

• Becoming Engaged with who you are and who you want to be going forward.
• Understanding of Past events and a desire to learn and to move forward
• Knowing that things have changed but looking for ways to celebrate the past and look forward to the future.

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Community Without

• Beginning to reach out to the community of Santa Rosa.
• Participation in the Gay Pride Parade and the festival
• Participation in Interfaith Activities service and partnership with NBOP
• Participation in Wednesday Market days

WHAT WORK LIES AHEAD

ITEMS TO WORK ON;

• Creative Ideas on How to increase revenue
• Organization Chart – Who reports to Whom and how is accountability tracked
• Leadership – What type of training for leaders and how to identify rising leaders
• History – Ways to celebrate the history and understanding of our past.

ITEMS THAT DOING WELL ON:

• Board Transparency – board has worked hard to clearly be transparent and to communicate to the congregation
• Worship/Music – Services are well thought out and music adds a great element to each service.
• Communication – have tools in place and can always improve
• Service within and without the congregation

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Progress Report on the Eighth Principle

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Presented by Liz Larew and Diana Leslie

Nominating Committee

Presented by Ellen Skagerberg

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Continuing Members:

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• Michael Larsen
• Ellen Skagerberg
• Rose St. John
• Andy Levine

Nominating Committee

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Nominated for 2 year terms:

• Judy Hutchinson
• Donna Watson

Endowment Fund

Policy Change Proposal

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Presented by Michael Randolph

Endowment Highlights

• In 2003 Distributed $175,000 to purchase building

• In 2019 Distributed $231,000 to pay-off Mortgage

• Since 2001 distributed approx. $126,000 for various projects:

Remodel Women’s Restroom

Reduce noise in the Service Hall

Many other projects

Changes to Endowment Policy:

1. Implement a 4% per annum Distribution

2. Change withdrawal option:

Allow Use for Operations under special circumstances

3. Eliminate formation of new UU’s for the time being

4. Changes to bookkeeping and cash management

5. Delete Gift Policy - Insert reference to New Gift Policy

Voting for Proposed Changes to Endowment Policy

Treasurer’s Report�Presented by Linda Balabanian�Co-Treasurer�

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FY 22-23 Financial Results – 10 Months

FY 22-23 Financial Results – 10 Months

Pledge Revenue - Under budget by $26K. It is projected that pledge payments will be at least $40K under budget by year end.

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Donation Revenue - $10K over budget as a result of one member’s generosity. Thank you!!!

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Fundraising Revenue - about $6K total. The Service Auction is expected to have brought in around $12K. It is expected that to be under budget by around $3K after the Roger Corman concert on the 24th.

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The Glaser Center Net Income - right on budget and expected to meet its budget by year-end or exceed it slightly.

FY 22-23 Financial Results – 10 Months

Employee Expenses

About $50K under budget. This is the result of no minister cost in July, unfilled Rental Coordinator position for several months and several other positions utilizing fewer hours than expected.

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This was lucky for us (although it didn’t feel that way at the time!) since it prevented a much larger deficit for the year than we now expect. Next year we expect to be fully staffed.

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FY 22-23 Financial Results – 10 Months

General Expenses - $1K over budget. It is expected that they will be more over budget by year-end. Several unexpected repair projects were required, including more than $10K in HVAC repairs.

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Several regular expenses have increased because of rate hikes and inflation, such as insurance, utilities, piano tuning and janitorial supplies. These increases along with the increased repairs will cause us to be over budget in this area.

FY 22-23 Financial Results – Ten Months

Two restricted projects are completed and the remaining funds (about $5K total) have been transferred to operations. In addition, we have been transferring to operations an amount to cover their expenses from Saturday Breakfast monthly.

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With these amounts included, we have net income of about $10K through April. $8K is attributable to Glaser Center.

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FY 22-23 Financial Results – Ten Months

The following items will take place in June and have not been included in the results described so far:

• The Board has approved a 3% bonus for current staff that is expected to be about $6K.

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• UUA dues of about $8K will be paid and have not been previously included in the budget.

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• The Board has approved an updated amount of expenses, based on actual hard costs, that will be transferred from Saturday Breakfast. The increase, $7,500, will be transferred in June.

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FY 22-23 Financial Results – Ten Months

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The potential deficit based on these items and pledge trends could be in excess of $15K.

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Reminder – current year approved budget was a deficit so this isn’t a big surprise. Budgets going forward should not allow deficits to prevent further erosion of our financial position. Just like your own household, we can’t spend more than we have.

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Cash position is acceptable at April 30 (3 months of spending is in the bank). Since pledge revenue was quite low in May and probably also in June, it is expected that our cash position by year end may be tight.

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FY 22-23 Financial Results – 10 Months

We invite all members with an interest to participate in the Finance Committee. It is important that we have new members who can provide new perspectives. Please consider it!

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Financial Statements are available to members on request.

Budget Proposal for 2023-24

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Voting Item

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L

UUCSR Budget Proposal

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Acknowledgements

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• Interim Minister Reverend Dave
• Linda Balabanian, Jan Hess
• The Finance Team
• UUCSR BOT

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L

UUCSR Budget Proposal

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The Process this Year

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• Summit Meetings
• Subcommittee Meetings
• Meetings on the Congregation
• One-on-One Meetings
• What are all the Possible Options?

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L

UUCSR Budget Proposal

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What is Being Presented to You

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• Traditional Budget Presentation
• Mission-Based Budget
• Budget Notes

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L

UUCSR Budget Proposal

2022-2023 revisited

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• Pledges down

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• Expenses down

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• One-Year Reprieve

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J

Next year 2023-24 Budget

Revenue

• Pledge revenue $435,000
• Total revenue $552,000

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Expenses

• Employee expenses $423,000
• Total expenses $618,000

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Budget Gap

• $67,000

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J

UUCSR Budget Proposal

A Cautionary Tale

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• A Budget Deficit is not the same as a Spending Deficit

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• We have money in the bank
• We pay our bills

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• But…

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J

Budgets the Past Few Years

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• One-time solutions have plugged deficit budgets

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• This is not sustainable

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• Either increase revenue or cut expenses

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J

Moving toward abundance, not scarcity

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• Cut staff?- No!

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• Cut programs?- No!

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• Have faith that we can grow

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J

UUCSR Budget Proposal

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Some of the Adjustments

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• Saturday Breakfast Charges
• Minister’s Discretionary Fund
• Sunday Share the Basket
• UUA Dues

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J, L

UUCSR Budget Proposal

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The Last Remaining Budget Gap

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• Emergency Fund

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• Endowment

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J

UUCSR Budget Proposal

Assumptions to Challenge

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• Why grow? We’re fine being small

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• Resources are extremely limited

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• We’ve explored all our revenue streams

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• We’re not doing well

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L

UUCSR Budget Proposal

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• A Sustainable Model

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• Need to increase our financial support

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• Generous Congregation

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J

UUCSR Budget Proposal

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Time for Questions

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L

Voting Motions

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L

Recognitions/Appreciations

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Presented by Tamara Murrell, Corporate Secretary

Dates for your Calendar

(these are date trees ☺)

Town Hall Meeting: November 5^th, 2023

Congregational Meeting: January 21^st, 2024

Congregational Meeting: June 2^nd, 2024

Member Comment

Closing Words- Rev. Dave

Extinguishing the Chalice- Jan Hess