Senior Class Data Huddles: Rally Around Data!
Damali Stewart – DC Public Schools
Edgar Montes – High Tech High
Graduate School of Education
Kimberly Hanauer - UnlockED
Individual Brainstorm Imagine it is 5 years from now and your school/district has standardized monthly meetings at every high school and all local partners are involved…What does that look like? What made the success possible?
�Think especially about these success factors:
All improvement requires change, yet not all change is an improvement.
Student serving teams should strive to LEARN from data, UNDERSTAND why current outcomes are occurring, for whom, and under what circumstances.
With these insights we can support our schools to progress towards measurable and equitable improvements.
Agenda:
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Follow up:
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The CARPE Collaborative’s ultimate goal is to increase the number of students who are Black, Latino/a, Indigenous or experiencing poverty who apply, enroll, and ultimately go to colleges they are most likely to graduate from. To achieve this goal, we need to increase the number of students who apply to at least one CSU/UC and ideally complete 4+ college applications, especially students from traditionally underrepresented groups.
To ensure students get the support they need, each team needs a way to track college application and enrollment milestones for individual students, especially students from the groups above who are eligible for CSUs/UCs. CARPE teams use a simple spreadsheet called a Milestone Tracker to monitor the progress of students for each college milestone, and to flag individual students who may need additional support.
From 2018/19-2022/23, the CARPE Network brought together 30 high schools from across Southern California to learn as a community how to increase the number of students who are African American, Latino, Indigenous, or experiencing poverty who apply, enroll, and ultimately attend colleges they are most likely to graduate from.
High schools who have been with CARPE have made significant progress towards this aim by increasing the number of students completing a financial aid form.
CARPE SCHOOLS HAVE INCREASED FINANCIAL AID COMPLETION
DCPS Structure Overview
2021
Merging of departments
DCPS Postsecondary Planning formed a working partnership with our CTE programming. Aligned scope and sequences and started collaboration retreats.
2024
Structural Shifts!
CCC Positions are no longer central office, but are on the school budget. School Counseling and CCCs are brought together to be managed under the same team.
DCPS launches a new Strategic plan that now includes all students must have a Postsecondary Plan.
2016
College & Career Coordinator Pilot
SY16-17 piloted College and Career Coordinators (CCCs) at Ballou High School, H.D. Woodson High School and Anacostia HS
2020
Expansion to 9 high schools
In SY17-18 the CCC initiative was expanded to 6 other high schools - Coolidge HS, Cardozo Education Campus, Dunbar HS, Columbia Heights Education Campus (CHEC), Eastern HS and Roosevelt HS.
DCPS Senior Class
Roundtables - Staff Expectations
Monthly Progress College and Career Monitoring (Heat Charts)
DCPS Central Office team works collaboratively with many departments to capture relevant data for school teams regarding college and career goals.
Student Level Data provided for schools
DCPS Senior Class
Roundtables - Sample Agenda
Time | Agenda Item | Notes: |
9:00 - 9:05 | Welcome & Agenda Review (CCC) | |
9:05-9:15 | Staff Introductions (All) | |
9:15-9:45 | Milestone & Goal Progress (CCC) Example: September goal is “50% of all seniors have an individual meeting documented in Naviance to determine student goal and postsecondary pathway.” Share data report about progress, identify strategy to meet the goal of 50% for September, as well as strategize about plans to meet 100% in October | Review all September goals and high level goals for the entire year |
9:45 -10:15 | School Calendar Review/ Major Activities (CCC reviews calendar and engages staff to be prepared to engage the group.) Example: SAT Test Day: Share plan for In School SAT Test Day in October - Action staff encourage all students to attend and be on TIME to school (Testing Coordinator) Senior Class Assembly: Finalize topics, speakers, handouts for upcoming senior class assembly (Senior Counselor) �Career Day: Share plans for upcoming career exposure event and internship interviews. (CTE Director) | Review all upcoming events and delegate action items for relevant staff |
10:15-10:30 | Wrap-Up/Action Items (CCC) Example - Staff finalize student’s recommended pathways. Identify students with no pathway and partner responsible for working with students and identifying pathway. | |
STEP 1: ENVISION SUCCESS
�Individual Brainstorm Imagine it is 5 years from now and your school/district has standardized monthly meetings at every high school and all local partners are involved…What does that look like? What made the success possible?
�Think especially about these success factors:
Amended FUTURE SUCCESS PROTOCOL
STEP 2: ANTICIPATE OBSTACLES
�Individual Brainstorm (3 min)
What are the major obstacles?
What are the structural barriers? Financial? Personnel?
(Write ONE barrier on each sticky note)
�Small Group Share Out (5 minutes)
Start by having each group member share ONE OBSTACLE they believe might hinder success.
�Small Group Obstacle Prioritization (5 minutes)
Each person gets four votes of the obstacles most important to address. As a group, identify 3-5 obstacles which are most important to address to ensure success and avoid failure.
Amended FUTURE SUCCESS PROTOCOL
STEP 2: ANTICIPATE OBSTACLES
�Individual Brainstorm (3 min)
What are the major obstacles?
What are the structural barriers? Financial? Personnel?
(Write ONE barrier on each sticky note)
�Small Group Share Out (5 minutes)
Start by having each group member share ONE OBSTACLE they believe might hinder success.
If your obstacle is the SAME, layer your sticky on!
Continue around the table!
�Small Group Obstacle Prioritization (5 minutes)
Each person gets four votes of the obstacles most important to address. As a group, identify 3-5 obstacles which are most important to address to ensure success and avoid failure.
Amended FUTURE SUCCESS PROTOCOL
STEP 3:
With your group, for each of the obstacles prioritized above, discuss ideas, interventions, steps, etc. thatyou could take to maneuver the obstacles. Try to get as concrete as possible about your next steps, who will do what, and when.
Amended FUTURE SUCCESS PROTOCOL
Next Steps
Download Resources
from today!
Anonymous Survey for Research on Enabling Conditions at Districts!
Senior Class Data Huddles: Rally Around Data!