2 of 20

Family Fundraising Funds

Presto- This money can be used for anything that gets paid to the theatre department (class fees, trips, etc.) You will need to fill out a Theatre Student Account Disbursement Form in order for Mrs. Copeland to use the money in your account.

Booster-This money can be used for anything that gets paid to Boosters (membership, meals, theatre merch, etc)

3 of 20

Get Certified

Get Certified - TABC & Food Handlers

Texas Alcohol & Beverages Commision (TABC) Certificate

https://tabcfast.com/

License to serve alcohol in Texas - used for Moody

Must be 18 to work these volunteer positions

Valid for 2 years

Food Handlers Certificate

https://www.360training.com/learn2serve/food-handler/Texas

Needed to volunteer onsite in any location (Moody/RS3)

Valid for 2 years

4 of 20

Fundraising with RS3

Family Fundraising is available for Dell Diamond, HEB and Moody Center Concessions.

They offer fundraising opportunities for students, family and friends to work concession areas for events being held at their facilities.

HEB requires 16 yrs and older
Moody Center is 18yrs and older
The Theatre member MUST work with a parent or other adult at HEB shifts.

Each volunteer session is worth a minimum of $ 75/shift per individual. Some sessions offer a percentage of revenue sales from the concession venue.

Money is then donated for the student to the Cedar Ridge Theatre Department which can then be used to pay for obligations within the department.

Steps to Volunteering with RS3:

Send your name and email to the Theatre RS3 coordinator at Rs3@theatreattheridge.com to sign up for the Family Fundraising Program
Get TABC and/or Food Handler Certifications.
Join GROUPME “Rs3 Theatre at the Ridge”
Attend an Orientation. (HEB / Dell Only)
Email certifications to rs3@theatreattheridge.com
Fill out the Google Fundraising Allocations form.
Work your Approved Shift.
Take a picture of the sign up sheet with the date that you worked and submit it to rs3@theatreattheridge.com

Volunteers are responsible for finding a replacement if they are unable to fulfill a commitment.

6 of 20

HEB Guidelines

Once you’ve completed the Food Handlers Certification, you must then attend an Orientation to get registered with the HEB Center.

Everyone must attend orientations for HEB Center to work at the venue. All certifications need to be turned in before attending orientation.

The Orientation is on 9/16. Please sign up here to attend.

Once you have completed orientation and TABC Certification, join the RS3 Theatre Groupme chat so that you know when there are upcoming shifts.

7 of 20

HEB Center

What to Wear:

Solid Black Hat

Black Booster Shirt

Plain Black Shirt

Shirt provided at HEB Center

Black Pants

Black Closed Toe Shoes

PARKING at HEB Center:

At the HEB Center, you will tell the parking attendant you are there to work and they will allow you in without charging you for parking.

Park in the north lot, farthest away from the center.

Clear Bag

You can only bring a clear bag and a drinking cup with a lid or water bottle. Please do not bring a fast food cup with a local logo.

8 of 20

HEB Center - What Happens When I Get There?

Step 4 - Proceed to your booth and check in with the stand lead to get your assignment.

Step 5 - At the end of the shift, all the workers head back to the sign in sheet and sign out.

Don't forget to return your shirt in the dirty bin pile.

Step 2 - Just past the metal detectors, the sign in sheet will be located to the left.

Step 3 - Sign your name and time in.

The signup sheet should have your name preprinted and your booth assignment. If it doesn't, ask a person in charge,usually standing nearby with a clipboard.

If your location changes, be sure to write that on the sign in/out sheet.

If they have volunteer badges at the sign in table, grab one and wear it. It helps customers know you are working for a nonprofit organization and they may give you tips that way.

Step 1 - Enter through the door under the large Home Away sign.

Step 3 - Proceed around the corner to your left where you will see a rack of shirts. Pick the shirt that matches your booth assignment. We usually wear a long sleeved black shirt because it can get cold.

9 of 20

Moody Center

To Volunteer for Moody Center -

Click the Moody Center Link

Then Add Your Name under the Shift(s) / Events You Want to Work

The Family Fundraiser Chair (RS3 email)will confirm if your shift is accepted and will send a calendar invite as well as an email with details.

10 of 20

Fundraising

They Moody Center offers fundraising opportunities for students, family and friends to work concession areas for events being held at their facilities.

Moody Center is 18yrs and older

Each volunteer shift is worth a minimum of $100/shift per individual. Some shifts offer a percentage of revenue sales from the concession venue. There is also tip share.

Money is then donated for the student to the Cedar Ridge Theatre Department which can then be used to pay for obligations within the department.

Steps to Volunteering with Moody:

Send your name and email to the Theatre RS3 coordinator at Rs3@theatreattheridge.com to sign up for the Family Fundraising Program
Get TABC and/or Food Handler Certifications.
Join GROUPME “Rs3 Theatre at the Ridge”
Sign Up for a shift for Moody at least 2 weeks in advance by clicking here: Moody Sign Up Sheet
Get Confirmation the your shift has been approved from RS3@theatreattheridge.com along with a calendar invite.
Work your Approved Shift.
Take a picture of the sign up sheet with the date that you worked and submit it to rs3@theatreattheridge.com

Workers are responsible for finding a replacement if they are unable to fulfill a commitment and you must inform the Family Fundraising Chair.

11 of 20

Moody Center

IMPORTANT INFORMATION FROM

MOODY CENTER

Moody cares that we deliver the number of volunteers we promised:

If you cannot make your shift:

If available, a “sub” name may be on the sign up sheet for an event.
If not, go to the Volunteer tab to see a list of volunteers that could cover/pick up your committed event.

1st time you “no show” for a shift or are late for a shift:

You will not be scheduled again for 2 months.

2nd time you “no show” or are late:

You will be removed from the volunteer group.

If the Booster Club incurs a fee due to a volunteer being late, absent or violating any Moody rule, the volunteer will be responsible for reimbursing the Booster Club for that fee from their Moody proceeds.

12 of 20

Moody Center Links

What to Wear at Moody Center

Click to View Moody Volunteering Info.

Click to View Moody Events and Signup

Solid Black Hat

Black Booster Shirt

Plain Black Shirt

Black Pants or Dark Jeans

Black Closed Toe Shoes

Clear Bag

REMINDER

You must turn in your TABC and Food Handler Certificates to rs3@theatreattheridge.com before you can work at Moody.

13 of 20

State Parking Garage B

Moody | Where to Park When You Volunteer

1520 ½ Trintity St. Austin, TX 78701

You will get a Parking Pass via email. An attendant will scan it to let you in the garage

= Entrances to G Garage

The designated parking spot for each shift will be emailed to your with shift information.

14 of 20

State Parking Garage G

Moody | Where to Park When You Volunteer

315 E 17th St., Austin, TX 78701

You will get a Parking Pass via email. An attendant will scan it to let you in the garage

= Entrances to G Garage

15 of 20

Walking to the Moody Volunteer Entrance

From Garage G

315 E 17th St, Austin, TX 78701

Head east on E 17th St toward Trinity St - 135 ft

Turn left onto Trinity St -0.2 mi

Cont. on San Jacinto Blvd -390 ft

Turn right onto E 20th St- 469 ft

Turn left onto Robert Dedman Dr and walk towards the “TEAM” shop.

You will pass it and turn into the entrance marked “Northwest Lobby Entrance”

16 of 20

What Happens When I Get There?

Step 1 - Go through metal detector and check in at the window with your ID to get your volunteer bracelet and your location assignment.

Step 4 - Work your shift. The agenda for the event is listed in the info binder and it will tell you when to start cleaning up and when you will stop serving both food and alcohol, depending on the location you are located at.

Step 5 - Once it’s cut off time, you will be expected to clean up and restock the area before you leave for the night. Please get verification you are good and take a photo before you leave your shift.

Example:

Step 2 - Arrive at your location and check in by finding the information binder. This will have a sign in sheet, contact information and instructions on what to do in the booth location you have been assigned to. Make sure to take a picture of this and send it to rs3@theatreattheridge.com at the end of your shift.

Someone who is a supervisor on the floor will stop by to check in with you before the event starts. They will make sure you are dressed appropriately, understand your responsibilities and that you have all of the supplies that you need.

Step 3 - Make sure you are familiar with the position you are working, where to get refills and how to work the POS checkout system (changes by assignment and booth location)

17 of 20

FYI Moody Contract

Booster Club Update

Moody is now assessing fees to all Booster Club groups and their volunteers.

$100 per person, per violation will be deducted from the earned group fee for an event before it is paid to our Booster Club.

Fees are assessed when:

Our Booster Club falls below the number of volunteers we have promised to work a Moody event for any of the following reasons.

Late or absent volunteer.
Volunteer not in proper uniform.
Volunteer not certified/trained.

Fees are also assessed to the group when volunteers:

Do not clean a workstation before leaving.
Damage equipment or cause excess food spoilage.
Violate Moody’s policies, rules and regulations.

VIOLATIONS AFFECT US ALL AND RISK CONTRACT TERMINATION FOR THE ENTIRE CHRS THEATRE BOOSTER CLUB

1st time you “no show” for a shift or are late for a shift:

You will not be scheduled again for 2 months.

2nd time you “no show” or are late:

You will be removed from the volunteer group.

Theatre Booster Club reserves the right to not schedule a volunteer after a violation of Moody’s rules.

18 of 20

Dell Diamond

19 of 20

Dell Diamond

What to Wear:

Solid Black Hat or a CHRS hat with school colors on it

Shirt Provided by RS3

Khaki Pants/ Shorts

Closed Toe Shoes

PARKING at Dell:

At the Dell Diamond Center, you will enter on the side in which you enter Old Settlers Park. Turn into the last entrance on your right and tell the parking attendant you are there to work. They will allow you in without charging you for parking. Park on the far left side of the stadium.

Clear Bag

You can only bring a clear bag and a drinking cup with a lid or water bottle. Please do not bring a fast food cup with a local logo.

20 of 20

Dell Diamond - What Happens When I Get There?

Step 4 - Proceed to your booth and check in with the stand lead to get your assignment.

Step 5 - At the end of the shift, all the workers head back to the sign in sheet and sign out.

Don't forget to return your shirt in the dirty bin pile.

Step 6 - Take a picture of the sign in sheet and make sure the date of the event is visible.

Submit the photo to rs3@theatreattheridge.com

Step 2 - Just past the metal detectors, the sign in sheet will be located to the left.

Step 3 - Sign your name and time in.

The signup sheet should have your name preprinted and your booth assignment. If it doesn't, ask a person in charge,usually standing nearby with a clipboard.

If your location changes, be sure to write that on the sign in/out sheet.

If they have volunteer badges at the sign in table, grab one and wear it. It helps customers know you are working for a nonprofit organization and they may give you tips that way.

Step 1 - Enter through the door under the large Home Away sign.

Game Day Process - Shifts start 2 hours before Game Time. Gates open 1 hour before Game Time. The extra hour is for setup and prep work