2023-2024�Spring Membership Meeting

March 25, 2024

Agenda

• Board of Directors/Coaches & Staff
• Head Coach Update
• Financial Update
• SUNN Swimming – Club Overview
• Upcoming Activities/Events
• Meet Director
• SUNN Program & Survey Results
• Official Update
• Q & A / Contact Info

2023-2024 Board of Directors

Board of Directors

Immediate Past-President

(1-year)

Member-at-Large

(2-year)

President

(1-year)

Vice-President

(1-year)

Secretary

(2-year)

Treasurer

(2-year)

Meet Director

(2-year)

Ways & Means Coordinator

(2-year)

Head Coach

Coaches and Staff

Coaches and Staff

Head Coach Update

Mid-Season Update

• Highest membership numbers…ever!!!
• All five pools in Sunnyvale used this year
• Full coaching and management staff
• Purchased 10 new lane lines at FHS and training equipment for SR-G, SR-S, JR-G
• Developing new ideas to engage more athletes into joining swim meets

Pool Update

Sunnyvale Swim Complex @ Fremont High School (FHS)

Sunnyvale Middle School (SMS)

Columbia Middle School (CMS)

Fairbrae Swim & Racquet Club (FSRC)

Washington Community Swim Center (WCSC)

Membership Annual

341

274

248

298

304

FY23’ Goal

400 Athletes

Number of Athletes

Fiscal Years

392

Secretary Novia Cheng (secretary@sunn.org)

FY22’ Goal

350 Athletes

Membership Monthly

Number of Athletes

341

392

341

409

359

24 inactive

HS swim

351

345

402

FY23’

341

359

361

360

353

345

351

345

351

409

402

392

Secretary Novia Cheng (secretary@sunn.org)

FY23’ Goal

400 Athletes

Monthly Average

367 Athletes

372

356

361

402

359

341

392

389

379

389

Financial

FY2023-24 Goals

1. Maintain a healthy budget
2. Increase membership to 400 members
3. Operate continuously out of five pools
4. Swim-a-thon Target: $60,000
5. Support membership due increase in FY24-25 (last increase Sep 22)
6. Maintain and create exciting programs for SUNN
7. Attract and retain staff and coaches via competitive salary and benefits

President Mandy Lau (president@sunn.org)

FY23-24 Budget vs. Actual

*Financials upon request

Income

• Membership dues: ~$65K/month
• Increased membership: 380
• Swim-a-thon donations
• Goal: Raise $60K
• Adobe Grant: $10K, Oct’23
• Pac Swim Grant: $6K, Mar’24

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Expenses

• Payroll ~$55K
• Pool Rental ~$26K per month
• Increased pool rental expense (e.g. SMS $3 to $11 per lane per hr)

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Financial Trends: Income

🌢 Fundraising for FY23-24 to move up to trendline following Swim-a-Thon

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🌢 However, fundraising remains <5% of club budget

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🌢 Dues continue to grow as the most important source of income

Financial Trends: Expenses

🌢 In 5 years, pool rental is up from less than 20% to over 40% of the annual budget.

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🌢 Impact:

Less available to invest in coaching

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Pressure on events, travel, equipment, etc.

Adjust Dues and Registration

• Need to make a considerable adjustment to dues this upcoming year
• Vote on next year’s proposed raise at the end-of-year banquet
• Plan to maintain dues on a two-year cycle
• May raise one-time registration fee in alternating years (no vote required)

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Other Opportunities:

• New fundraising options (more later)
• Further reductions to overhead (e.g. volunteers to run timing equipment)
• Additional programs and income sources (e.g. grants)

SUNN Club Overview

Vision�Developing successful athletes to build successful people.

Mission�Fostering a safe and positive culture where athletes develop the essential life skills to be productive and successful people.

Community

Integrity

Passion

Responsibility

Work Ethic

Qualifications

USA Swimming Certified

Level 2 Club Recognition

Pacific Swimming (LSC)

Zone 1 North (Z1N)

Safe Sport Recognized

Began July 2020, Renewed Sept 2022

Head Coach’s Perspective

Sport of Swimming

• Individual Emphasis with Team Benefits
• Friendships that can last a lifetime - not just for kids

Personal Coaching Philosophy

• Helping youth develop and reach for their potential
• Competitive Athletes and Recreational Swimming
• Swim meets showcase skill development and self confidence
• A desire for athletes to experience a positive experience

Developing Further

• Team Goals and Moving into the Future
• Hit Goal of 5 Pools in Sunnyvale
• Staff Development and Financial Stability

Bob Hill

coachbob@sunn.org

Expectations

Sport of Swimming

• Attendance, Focus, Effort

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Swim Meets

• Local
• Qualifying
• Travel: Corvallis, Lost Dutchman, National Level (Sectionals, Futures, Juniors)

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Season Agreements

• Athlete Code of Conduct, Parent Code of Conduct, Liability Waiver, Medical Release Waiver, Minor Athlete Abuse Prevention Policy, Program Details

Upcoming Activities/Events

Ways & Means

Upcoming Events:

• Saturday, 3/30: SUNN Swim-A-Thon 3-5pm (BIGGEST FUNDRAISER!)
• Saturday, 6/1: SUNN Awards Banquet, Homestead High Cafeteria

Upcoming Dinner Fundraisers:

• Tuesday, 4/23: Chipotle 5-9pm
• May (Date TBD): BJ’s
• Wednesday, 6/19: Pizza My Heart, 4-9pm

Parent Liaisons: Open

• For each swim group

Dining Fundraisers

• Oct ‘23 - Panda Express: $228
• Jan ‘24 - Armadillo Willy’s: $469
• Feb ‘24 - El Pollo Loco: $122

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These are great evenings to get dinner for your family or spend time with your teammates out of the pool.

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The added benefit is a percentage of the profits are donated back to the team as a donation.

SUNN Volunteer Requirements

• Each family will be required to work a minimum of 10 hours for the 2023-2024 season at home meets, even if your swimmer does not swim at the meet - (2 hours per day for each home meet). We need all families to participate in order to host meets.
• Away meets DO NOT COUNT for the required volunteer hours - you are required to work at away meets your swimmer attends. If all job openings are not filled before the meet date, we will assign slots to those families who have not signed up (and it may not fit your schedule).
• SUNN hosted Meets - We plan to host 4 meets. For FY2023-2024, the Blue and Gold** was not included in the required volunteer hours. It is a practice Intrasquad meet and team picture day.

www.teamunify.com/team/sunn/page/parents/service-point-requirements

SUNN Swim-A-Thon…This Saturday!

• SUNN’s coolest pool party ever! We’ll provide the music, snacks, and raffle prizes; you provide the swimmers!
• Get your online accounts set up if you haven’t already! Encourage your swimmer to reach out to friends/family to sponsor per lap or a flat donation. Ask about corporate matches!
• Bring old SUNN/swim gear to donate to our Used Gear Sale.
• Swimmers should arrive at least 15 minutes before 3pm to check in, get their tally sheets, and pick a lane. Swimmers can bring their kickboards & fins.
• Parents - Bring a chair & tally laps for your swimmer(s)!

Fundraising

Stock donations are now accepted!

Team Manager Julie Eisenhauer (office@sunn.org)

New!

SUNN Team Store

• Sponsored by Speedo and Distributor Elsmore Swim Shop in Walnut Creek
• Team Store Open Year Round
• Shipped Directly To Families

elsmoreswim.com

Meet Update

Swim Meets

Entering Meets

• Meet Sheet - Pre/Deck-seeded
• FastSwims.com / SwimConnection.com
• SUNN.org (Events) / PacSwim.org (Meets)
• Enter as soon as possible - meets fill quickly!!

Remaining SUNN-Hosted Meets

• Saturday, 04/20/24 - 10 & Under Championships
• Friday, 06/21/24 - SUNN LCM Distance Meet
• Saturday & Sunday, 06/22 & 06/23, 2024 - SUNN Silicon Valley LCM Meet

Volunteers

• Volunteer coordinators - Head marshall, Snack bar, Hospitality, and Awards
• Volunteers / Job Signup - every member needed, each job is important and different!

Meet Director Sachin Kajarekar (meet.director@sunn.org)

Info Session: Meet Director Position

Everyone is invited!

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When and Where

• Wednesday March 27, 7-8 pm
• Look for Zoom link in email

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What will we discuss

• What does Meet Director do?
• Why is this position important?
• Why you?

SUNN Scholars & Survey Results

SUNN Citizen Merit Scholarship 2nd Year

• Eligibility: Graduating seniors on team for at least 2 years

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• Demonstrate SUNN’s core values: Integrity, Community, Responsibility, Passion, and Work Ethic

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• Merit Based: Not dependent on financial status

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• Up to 4 recipients: $500 awards each

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• Review Committee: 2 parents, 1 coach, 2 BoD members

Applications are Now Open!

1. Visit SUNN website > About SUNN > Swimming Scholarship
2. Review eligibility and details
3. Prepare your compelling application
4. Submit to Member-at-large by May 5
5. Timeline:
1. May 6-19, 2024 - Review applications
2. June 1, 2024 - Present awards (Gala)

Member-at-large Judd Rattner (memberatlarge1@sunn.org)

Apply

Fall 2023 Survey Results ~10% response

Themes

• Swimming is a fantastic, healthy, and life-long sport
• Meets are fun and exciting
• Desire individualized and specialized coaching opportunities
• Value communication from/with coaches

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• Make volunteering more welcoming
• Scheduling is a persistent challenge
• Seek parent engagement opportunities
• Swimming is tough!
• Survey 1.0 was a good start

How Are We Responding?

Member-at-large: Special Projects

• SUNN Survey 2.0: Shorter, Clearer, Role-based
• On-boarding and training resources
• Branding and design

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Board and Coaches

• Open and improved communication
• Parent mixer and information sessions
• Head coach visibility and mentoring

Official Update

For more resources, visit

Save the date!

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• https://www.pacswim.org/members/zones/officials.
• https://www.pacswim.org/userfiles/kcfinder/files/Stroke%20%26%20Turn%20certification%20check%20sheet.pdf.

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Past President Fred Chin (past_president@sunn.org)

Our annual LSC-wide Pacific Swimming Officials' Clinic will be on Saturday, October 12, 2024, at the Pleasant Hill Senior Center, 233 Gregory Lane, Pleasant Hill, CA. Check-in will begin at 8:00 AM. The clinic will begin promptly at 9:00 AM and conclude approximately at 4:00 PM.

Become a SUNN Official…benefits?

1. Best view of the swimmers in the pool
2. Support USA swimming & your child’s love for the sport
3. Meet and work with great people
4. Fulfills SUNN volunteer hours requirement after working SUNN-sponsored and/or participating meets
5. Parking privileges and complimentary hospitality (breakfast, lunch, snacks, etc) at participating Z1N meets
6. Waived swimmer entry fees at participating Z1N meets
7. Stipend for Official’s apparel for certified SUNN officials in good standing
8. 10% membership discount for children of certified SUNN officials in good standing
9. Subsidized meet entries for children of certified SUNN officials in good standing

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SUNN Officials (Roster)

1. Avramska-Lukarska, Silvana
2. Biegel, Bryan
3. Broeder, Sean
4. Chin, Frederick
5. Chong, Andrew
6. Floyd, Brian
7. Gallagher, Ryan
8. Giffon, Thierry
9. Grisel, Francois-Olivier
10. Guzik, Kimber
11. Mina, Danielle
12. Pawliger, Marc
13. Thomas, Chris

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January 2024

October 2023

New Guidelines: How to become a SUNN Official?

1. Register as an official

1. Create a user account on USA Swimming website. Follow the “how to video(s) or tutorials on the bottom of the page: https://hub.usaswimming.org/landing
2. When you are ready to pay for your non-athlete membership (Official), contact your Team’s Membership Coordinator and obtain the club’s Membership Link (URL) to type into your internet browser. Once there, follow the instructions and be sure to register as an “Official.”

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2. Complete online courses (All courses can be accessed by logging onto your USA Swimming account, from your dashboard – Click on the EDUCATION tab COURSE CATALOG tab)

1. Online written Stroke and Turn test (open book).
2. Athlete Protection Training (APT).
3. Complete Level 2 Background Check.
4. Child Abuse Neglect Reporting Act (CANRA) Training.
5. Concussion Protocol Training (Certification of completion must be emailed to laurie@pacswim.org).
6. Attend Beginning Stroke and Turn Clinic (virtual clinic online as of April 1, 2024).

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3. On Deck Apprentice Official Training

1. Zone 1 North Certifier – Katherine Ng-Suen (beautykath@yahoo.com)
2. Required to ensure all prerequisites are met and attended a minimum of four (4) training sessions.

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December 2023

December 2023

July 2023

Regan Smith

Paige Madden

Jay Litherland

Jack

Alexy

Rhyan White

March 6-9, 2024 - Westmont, IL

Questions & Answers

Reach Out

Extra Slides

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