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Get Started! Policy Planning

Janet Bell, ATLE; �Nancy Lake, RVSD; �Nicole Cunningham, ECSD; �Kandis Gilks, GYPSD; �Thomas Rogers, EPSB

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Agenda

Purpose
Resources
Stories from the Field
Exploration

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Purpose

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Purpose

Inform
What is out there on the topic of AI in Education, with an emphasis on policies, procedures and guidelines?�
Share
We’ll share our journey on how we have approached AI in Education.�
Get Started
By the end of the session, you will be able to start planning an informed response to AI in your specific context.

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Policy vs Procedure vs Guidelines (thanks, ChatGPT)

Policies provide the overarching rules or principles that govern the use of AI within our schools.�
Procedures are the specific steps that will be taken to implement these policies.�
Guidelines offer recommended practices that can enhance the effectiveness of both policies and procedures.

Each layer plays a crucial role in the comprehensive governance of AI technologies in education.

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Resources

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Spreadsheet of resources compiled and shared by ATLE’s AI PLN

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Use the filters and tabs to streamline your search

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Beyond Borders

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Context in Canada

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Starter Hubs We Have Found Impactful

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Stories from the Field

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RVS - Resources

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When RVS was developing guidelines (November 2023), there wasn’t a lot available. These resources were a great starting point:

TeachAI was invaluable and really one of the few developed resources when we began our guidelines.

UAE - April 2023 - practical use cases of how GAI might be used in education

Michigan Virtual - Fall 2023 - one page framework, but also a planning guide and implementation ideas

Australian Framework - November 2023 - one page framework with supporting documentation

Since then…new favorites:

South Carolina - Vera Cubero - Comprehensive and gives practical examples for implementation plans

Kentucky - Finding Balance - Guiding Questions for AI Integration

Mississippi - strategies for appropriate use of AI for Students, Teachers, Administrators - through the lens of Digital Citizenship

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The Artificial Intelligence Journey in ECSD

01/2024

Meeting of Division Monitoring, Technology Services and Learning Services; AI Steering Committee Established; AI Meet Up; Book Studies

12/2023

Turned on Microsoft Copilot Enterprise for the Division

Spring 2023

Started providing PD on AI; Started exploring AI Educational Tools; Started discussing ethical & appropriate use; started talking privacy & security; Attending ALL PD from everywhere; Reading Research

11/2022

Open AI Launched Chat GPT; Started following all of the threads in the news and on social media; EmTech Created an account

Today

Policy Creation, Existing Policy Rewrites, Educational Guidelines are in process; Looking to bring in policy & AI experts to support PL for leadership

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Building a Set of Guidelines

Staff, Students, Families

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Adjusting Existing Policies

Responsible User Agreement

Code of Conduct Policy

Digital Citizenship Policy

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Artificial Intelligence Policy

Establishing a NEW policy

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Ethical & Appropriate Use

Security & Privacy

Educational Objectives

Professional Development

Future Readiness

Alignment with ECSD’s Mission Statement

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Grande Yellowhead Public School Division

Investigate	What is AI and how does it impact K12 school systems?
Contextualize	What does AI look like in our Divisional context?
Engagement	How do we best support our staff?
Development	How do we build digital literacy (alongside AI literacy) amongst our staff and students?

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At the School Level (EPSB - Thomas)

Prohibited use is no a realistic path to travel unless the instructor has the ability to reliably lock down these systems.
Free range is also just as problematic as not knowing how the tool is being used means attribution is unknown.
Post-secondary permits its use and academic writing style guides have provided ways to cite its use so it has been accepted into peer reviewed journals.
Fundamentally, its responsible use needs to be modeled for students so they learn how to use it.

The Start of the Journey: A School Story

Started with staff PD for AI literacy in April 2023.
LLM becoming available, just finished progress reports.
Used LLM with PoS outcomes to generate progress report comments at three standards levels.
Not great first results, but a solid reference.
Reviewed with teachers, mixed with teacher written comments.
Teacher comments were deemed to be higher quality.
September staff meeting - reviewed statement for all course outlines.

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At the School Level (EPSB - Thomas)

Use of Artificial Intelligence (AI) and other related technologies

With the rise of more advanced forms of AI, especially generative chat models, it is important to acknowledge when these tools are being used and when their use may be detrimental to the learning process. Students are to check in with their teachers if and when AI use may be appropriate.

If AI use is identified during a summative assessment where it was not permitted or discussed with the teacher beforehand, it will be treated as an “Academic Integrity” issue as outlined in the School Assessment Plan.

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ATLE - Janet

The ATLE AI PLN was established this year to provide a place for us to leverage our learning together and become a voice for AI in education in Alberta

Blog posts

Today’s AI Summit
Join our AI PLN

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Time to Explore

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Start with what you know!

Focus on what you are specifically looking to address.
Consider what policies you may already have within your division that answer questions AI brings up.

Responsible Use of Technology
Data and Privacy (PIA)
Academic Integrity

Existing guidelines:

TQS/LQS (ATA)
Administration and Education Policy (ATA)
Learning and Technology Policy Framework (Alberta Education)

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(TeachAI, 2023)

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Spreadsheet of resources compiled and shared by ATLE’s AI PLN

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ATLE is here to help

Members of our AI PLN are here today to help inspire the conversation.

Sign up to join this agile group!

What can ATLE do specifically to help you on this journey?

E.g. a Slack group?

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Discuss the planning process at your table

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Collaborative Discussion

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Guiding Questions

What are the primary goals for AI use in educational practices?

What is the current level of knowledge about AI among your staff?

What professional learning opportunities could enhance their proficiency?

Where is your school division at with policy or guidelines around AI?

What resources have you been using to guide your journey?

What are you looking forward to? What are you worried about?

How hopeful are you about the future?

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More Support Resources - click to open

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Checklist to Get You Started on Guidelines for Use according to Copilot

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Understand the Scope
Stakeholder Involvement
Ethical Considerations
Academic Integrity
Legal Compliance
Training & Support
Accessibility and Inclusivity
Evaluation & Updates
Transparency

Understand the Scope: Identify where and how AI can be used within the school division. This could include administrative tasks, teaching, learning, student services, etc.
Stakeholder Involvement: Involve all stakeholders in the process, including educators, administrators, students, parents, and community members. Their input can provide valuable insights into the practical aspects of implementing AI.
Ethical Considerations: Address ethical issues related to AI use, such as data privacy, bias in AI algorithms, and the impact of AI on jobs within the school division.
Legal Compliance: Ensure the AI policy complies with all relevant laws and regulations, including those related to data protection and privacy.
Training and Support: Plan for the necessary training and support for staff and students to effectively use and understand AI.
Accessibility and Inclusivity: Ensure the AI tools are accessible to all students and staff, regardless of their abilities or resources.
Evaluation and Updates: Regularly evaluate the effectiveness of the AI tools and update the policy as needed.
Budget and Resources: Consider the financial implications of implementing AI, including the cost of the technology, training, and ongoing maintenance.
Security: Address the security risks associated with AI, including data breaches and cyber attacks.
Transparency: Be transparent about how and why AI is being used, and what data is being collected and analyzed.

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Checklist to Get You Started on an AI Policy according to Copilot

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Define the scope
Research
Draft the Policy
Feedback & Revision
Address the Limitations
Impact on Learning & Skills Development
Expectations for Teacher & Student Use
Benefits for Teachers
Non-Compliance Process
Rationale & Reasoning to Guide the Policy

Define the Scope: Understand where and how AI will be used in the educational context1234.

Research: Start with research into the topic before writing the policy2.

Draft the Policy: Put a first draft into writing, and put it through your school’s policy review process5.

Feedback and Revision: Ask for feedback from teachers, students, and families. Use the feedback you’ve gathered to make any necessary edits, and ensure your language is clear and specific5.

Address the Limitations: Make it clear how AI can be used in education and what its limitations are4.

Impact on Learning and Skills Development: Cover the impact of AI on learning and skills development4.

Expectations for Students Using AI: Set clear expectations for students using AI4.

Benefits for Teachers: Highlight the benefits for teachers4.

Specific Conditions: Define what conditions or contexts allow or preclude the use of AI3.

Non-compliance Consequences: Define what processes and consequences result from non-compliance3.

Rationale and Reasoning: Explain the rationale and reasoning that guide this policy3.

From Copilot

Sources:

https://learninginnovation.duke.edu/ai-and-teaching-at-duke-2/artificial-intelligence-policies-in-syllabi-guidelines-and-considerations/

https://www.aiforeducation.io/ai-resources/ai-policy-guide-school

https://www.weareteachers.com/ai-policy-for-schools/

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Strategies for Successful AI Integration

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Encourage Exploration
Provide Professional Learning & Training
Spotlight Success
Host Conversations
Set the Right Conditions for Effective Use

Understand the Scope: Identify where and how AI can be used within the school division. This could include administrative tasks, teaching, learning, student services, etc.
Stakeholder Involvement: Involve all stakeholders in the process, including educators, administrators, students, parents, and community members. Their input can provide valuable insights into the practical aspects of implementing AI.
Ethical Considerations: Address ethical issues related to AI use, such as data privacy, bias in AI algorithms, and the impact of AI on jobs within the school division.
Legal Compliance: Ensure the AI policy complies with all relevant laws and regulations, including those related to data protection and privacy.
Training and Support: Plan for the necessary training and support for staff and students to effectively use and understand AI.
Accessibility and Inclusivity: Ensure the AI tools are accessible to all students and staff, regardless of their abilities or resources.
Evaluation and Updates: Regularly evaluate the effectiveness of the AI tools and update the policy as needed.
Budget and Resources: Consider the financial implications of implementing AI, including the cost of the technology, training, and ongoing maintenance.
Security: Address the security risks associated with AI, including data breaches and cyber attacks.
Transparency: Be transparent about how and why AI is being used, and what data is being collected and analyzed.

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Next steps?

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