Glenn Maleyko, Ph.D

Superintendent

What it takes as a Superintendent: The Importance of Superintendent-

Board Communication Which Includes Preparation for Board Meetings That Have Become Political Battlegrounds.

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October 23, 2024

Our District By The Numbers

• $600+ Million Budget (Includes Foundation and Grant Funds)

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• 41 Schools & Programs (3 Non-Instructional Buildings)

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• 3 Traditional High Schools and 3 Early College

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• Career Center & Alternative High School

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• Virtual K-12 School

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• 2,406 Staff Members (with subs over 2,700)

(one of the largest employers in Wayne County outside of Detroit)

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• 1,432 in Dearborn Federation of Teachers Union

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• 19,600 Students

4,000 Students Added In 17 Years

76% Of Students Free And Reduced Lunch

47% Of Students Are English Language Learners

8% Special Education Students

Schools In Dearborn

• Traditional High School: 3

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• Secondary Options (programs/schools):

Magnet, HFEC, MBCC, STEM, DCMST

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• Middle School: 5

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• Elementary Schools: 19

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• K-8 Schools: 2

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• Intermediate School: 1

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• Preschool Building: 1

(additional classrooms districtwide)

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Accomplishments

Becker Elementary

Blue Ribbon School 2017

STEM Middle School

Blue Ribbon Schools 2018

Lindbergh Elementary

Blue Ribbon School 2019

Haigh Elementary

Blue Ribbon School 2021

Henry Ford Early College

Blue Ribbon School 2021

STEM Middle School

Blue Ribbon School 2024

Accomplishments

Maintaining High Graduation Rates

Accomplishments

High College Admission Rates

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Important to note that our early college students all attend college from 10th grade on.

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Graduates Earned $9,881,157 in Scholarships!

Accomplishments

Our graduates are going places . . .

Accomplishments

Graduates also attend:

• Harvard University
• Columbia University
• MIT
• Oxford University

Most common colleges:

• Henry Ford College
• Wayne State University
• U of M - Dearborn
• Michigan State University
• University of Michigan
• Eastern Michigan University
• Western Michigan University

Early College Students

Accomplishments

Early College, Collegiate Academy,

and Dual Enrollment

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Accomplishments

Over $15 million per year in tuition savings

for parents!

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Association of School Business Officials (ASBO) International

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Meritorious Budget Award 6 years in a row

Click Here for Twitter Feed

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School districts that apply for the Meritorious Budget Award (MBA) or the Pathway to the MBA understand the importance of presenting an accessible and accurate budget to build trust and clear communication with stakeholders.

Click Here for the ASBO site Transparency Page

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OUR VISION

OUR MISSION

Dearborn Public Schools will provide

an exceptional learning environment

that empowers every student to succeed

in life today and in the future.

Our Vision Is Embedded In Our Culture

Everyday!

Our Vision Is Embedded In Our Community

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Chief Shahin

Governor Whitmer

Congresswoman Debbie Dingell

The Jonas Brothers

Mayor Abdullah Hammoud

Sam Baydoun

Senator Sylvia Santana

President Russ Kavalhuna

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“In order to be successful,

professional learning communities (PLC’s)

must be embedded in the culture

of our school. Teamwork and collaboration

at Dearborn Public Schools is not an option,

it is who we are and what we do

as a part of our daily routine.”

�Glenn Maleyko and the

Dearborn One Team

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Non-Negotiable

1. Interview. Prepare, Prepare, Prepare

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• Mock Interviews Interview One Interview Two.

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• 90 Day Plan-- Important, Use the MLI model. My 90 Day Plan Link.

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• Short Portfolio

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• Superintendent Goals Aligned with the Strategic Plan

Pointers, Recommendations and Resources

Taking Care of Yourself- Stephen Covey Philosophy

7 Habits

1. Proactive
2. Begin with the end in mind
3. Put first things first
4. Think Win-Win
5. Seek first to understand
6. Synergize
7. Sharpen the saw

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Find your voice and inspire others to find theirs

Take care of yourself.

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Associations and Networking

MASA President Last Year. 6 years on the Board. years on Education Alliance Formerly middle cities, Metro Bureau. Middle Cities President 2022-23.

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Advantages of Being a Superintendent

• I love what I am doing and am passionate about students.

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• We are making a difference. Passionate about Education.

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• Ability to Make Positive Change.

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• When Students are successful:

Superintendent Honors Night

Graduation Ceremonies

Success of Former Students

• Relationships in the Community and outreach with Legislators

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Advantages of the Superintendent Position

• Opportunity to work with many talented and dedicated people who care about education and children

• Helping to instill values in the community and especially with students through sharing the knowledge and experiences I have gained in education

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• Publishing and promoting the District

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• Relationships built with the board of education. Students, Students, Students!!!!!!!!!!!!!!!!

• Visiting Schools and interacting with students.

I average 400 visits a year.

Superintendent’s Student Advisory Council-

• Great resource and advice from students on best practices and latest trends

Looking For Advise?

Turn To The Experts

AASA Publication

Connecting With Students

• Students want to be in the photo and share on their social media

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Student Voice Video Production

Recommendations:

Cabinet Meetings and Structure

• Feeder Track Model
• Team Norms
• Administrative Norms
• 24-25 Cabinet Structure.
• Extended Cabinet (Organizational Chart 24-25)
• Cabinet
• Instructional and Non-Instructional Cabinet
• Annual Retreat

Challenges:

Many Leadership Decisions Are Made Daily

• Unexpected situations and politics (Yes library books!!)

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• Spicy people at Board meetings

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• Open Meetings Act

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• Addressing questions from the media

• Budget reductions resulting in staff members losing jobs

(was also part of the work as Director of Human Resources)

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Challenges:

COVID 19 And Some That Continue

• COVID 19- toughest time to lead

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• Board of Education meetings - Usually 2 - 2.5 hours then 4-6 hours. (includes public comment)

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• Virtual meetings/options

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• Different opinions

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• Unruly Board meetings

Click Here to view a statement from educational organizations in Michigan A Call For Civility.

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Board of Education:

Relationships and Communication

• Positive relationships & transparency- Essential

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• One to one meetings

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• Small group meetings

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• Email communication

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• Incident reports

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• Text or phone calls, find out preferences

(Most like texts)

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• Board President communication

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Board Briefs

• Every Thursday

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• Accommodates the needs of the Board

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• Strategic and transparent

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• No surprises

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• Format that works

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• Requests for information

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• Board inquiries

Board Briefs

• Need a great Administrative Assistant

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• Coordination/Cabinet role

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• Transparency when Board members reach out

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• Board small group meeting (schedule with Joanne)

Rotate Executive Directors

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• Conversations with Board members

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Click Here For the Template

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Board Briefs

• Archives

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• Menu

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• Links

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• Required by Thursday afternoon

Start to work on Monday

Add pictures

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• Superintendent calendar is included

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• Each Executive Director/Director includes a report

Click Here For the Template

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What is your

weekly communication with the Board/Superintendent? In your role how do you support the Superintendent

Time To Share

Social Media- The Good, The Bad, & The Ugly

Fordson High School- September, 2017

• 4 male students

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• Incident involved inappropriate

student behavior

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• Social Media spread rumors

Incident Reports

• All Executive Directors and some Directors

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• Google Docs/Archives important

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• Send out initially and then provide updates

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• Information on social media is extremely fast

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• Try to be brief but sometimes more in depth

(Avoid names if possible)

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• Archives and running documents

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Incident Report- Click Here For The Template

Board Meeting Preparation

• Starts day after Board meeting at Cabinet

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• Standing item on the Cabinet agenda along with any Board request for information

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• All Action items are due the Tuesday of the week before the Monday meeting

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• Agenda-

Board President - Tuesday

Full Board- Wednesday

Public- Friday

Board Meeting Preparation

- Meeting Agenda

• Superintendent commentary at the beginning

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• Positive reports

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• Keep reports short and to the point

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• Special reports before Public Comment

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• Board follow-up

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• Communication during the meeting

Board Meeting Preparation

• Day of the Board Meeting
• Last meeting for preparation
• Can be virtual
• Public comment “heads up” document
• Board supplement and Cabinet rules
• Include Executive Cabinet and others that may have items on the agenda

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• Keep Superintendent schedule limited on day of Board meeting

• More than 600 people at Board meeting

(room holds 138)

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• Meeting adjourned and reconvened 3 days later

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• Held at nearby middle school to accommodate crowd

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• 1,300 people, 15 police officers, 6 security guards

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• Metal detectors

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• Overflow rooms

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• Special media area

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• Legal team present to advise Board

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Just Another Board Meeting?

October 10, 2022 Board of Education Meeting

Just Another Board Meeting?

Why We Prep!

October 13, 2022 Board of Education Meeting

• Confirms the importance of meeting prep

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• Establish a backup location and room capacity

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• Board policy on what is allowed at a board meeting

(ex. signs/banners)

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• Rules and policy on etiquette at a meeting

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• Implement 3 minute time limit on public comment

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• Cameras at meeting- shows all sides

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• Be aware of FOIA (ex.police body cams are “FOIA’able”)

Takeaways From The October Meeting

Time To Share

How do you prepare for the

Board meeting and unexpected situations or What are your thoughts?

• Calm and deliberate

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• Role models for students

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• Need for a solid team

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• Trust

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• Your own style

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• Kindness Squad

Message on Kindness

Superintendent/Employee Rights

• Evaluation meeting
• MASB Consultant Jay Bennett
• Legal counsel
• MASA support - Dr. Kerr

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• Board majority, power in the full Board

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• No surprises

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• Closed session
• 24 hour rule

Superintendent/Employee Rights

• Ability to get back to Board requests
• Superintendent and Cabinet respond to questions/requests

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• Legal documents

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• Your own personality

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Click Here for Links to Board meeting Happenings.

• Annual Cycle

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• Superintendent Goals Aligned with the Strategic Plan

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• Contract

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• Letter of Agreement

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• Salary Schedule

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• MASB Rubric

Superintendent Evaluation

Superintendent/Employee Rights

• Two cell phones

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• FOIA

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• Emails etc.,.

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• Board members working with public

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• Trust

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• Support from consultant and others

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• Someone to talk to and prepare

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Connect With The Superintendent

• Twitter:

https://twitter.com/DrMaleyko

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• Superintendent Blog:

http://superintendent.dearbornschools.org/

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• Facebook:

https://www.facebook.com/wingshockey3

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• Instagram Page:

https://www.instagram.com/superintendent.maleyko/

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• My Youtube Channel: https://www.youtube.com/channel/UCI-XxCJ4wLzKm2dOQysFK1w

KISS- Keep It Social-Media Simple

• One Minute Messages

Over 400 taped

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• News, announcements, fun messages!

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• Keep topical and timely

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One Minute Message With A Very Special Guest

Instagram Connects With Students

Glenn Maleyko, Ph.D

Superintendent

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Thank You!

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Questions?

Social Media- The Good, The Bad, & The Ugly

Case Study

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• Whitmore Bolles Closure
• First COVID case in the state

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• Library Books

Book Review Process

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Vice News Story

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We Use Social Media As Part Of Our Communications Plan Because We Do...