Dear Teachers,
These slides have been prepared based on the NCERT syllabus to support you in teaching Plus One and Plus Two Accountancy and Computerised Accounting.
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Mujeeb Rahiman C
HSST Commerce
GHSS Pattikkad
Malappuram Dt.
✉️ mujeebchemmala@gmail.com
9995983075 �
Chapter - 4
Recording of Transactions - II
Petty Cash Book
Petty Cash Book
In every organisation, a large number of small payments such as conveyance, cartage, postage etc. are made. These are generally repetitive in nature.
If all these payments are handled by the main cashier and are recorded in the cash book, the cashier may be overburdened and the cash book may become very bulky.
Petty Cash Book
To avoid this, large organisations normally appoint one more cashier (petty cashier) and maintain a separate cash book to record these transactions. Such a cash book maintained by petty cashier is called petty cash book.
Advantages of maintaining Petty Cash Book
1. Saving of Time and efforts of chief cashier.
2. Effective control over cash disbursements.
3. Convenient recording.
Imprest System
Under this system, a definite sum, say Rs. 2,000 is given to the petty cashier at the beginning of a certain period. This amount is called imprest amount.
The petty cashier goes on making all small payments out of this imprest amount and when he has spent the substantial portion of the imprest amount say Rs.1,780, he gets reimbursement of the amount spent from the head cashier. Thus, he again has the full imprest amount in the beginning of the next period.
The reimbursement may be made on a weekly, fortnightly or monthly basis.
Mr. Mohit, the petty cashier received Rupees 1,000 on May 01, 2017 from the Head Cashier. Details of petty expenses are listed here under
May 5 Postal stamps Rs. 105
May 10 Paper / Pencils Rs. 225
May 15 Speed post charges Rs. 98
May 15 Taxi fare Rs. 195
May 20 Refreshments Rs. 85
May 22 Auto fare Rs. 60
May 24 Telegram Rs. 34
May 26 Computer stationery Rs. 165
May 29 Bus fare Rs. 24
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Amout Received
Amout Paid
Conveyance
Refreshment
Stationery
Mr. Mohit, the petty cashier received Rupees 1,000 on May 01, 2017
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
Mr. Mohit, the petty cashier received Rupees 1,000 on May 01, 2017
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
May 5 Postal stamps Rs. 105
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
May 10 Paper / Pencils Rs. 225
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
May 15 Speed post charges Rs. 98
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
May 15 Taxi fare Rs. 195
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
May 20 Refreshments Rs. 85
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
May 22 Auto fare Rs. 60
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
May 24 Telegram Rs. 34
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
165
26/05/17
Computer Stationery
165
May 26 Computer stationery Rs. 165
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
165
26/05/17
Computer Stationery
165
24
29/05/17
Bus Fare
24
May 29 Bus fare Rs. 24
Petty Cash Book
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Balance c/d
31/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
165
26/05/17
Computer Stationery
165
24
29/05/17
Bus Fare
24
991
237
279
85
390
1000
1000
9
Balance b/d
01/06/17
9
Cash received
991
01/06/17
Petty Cash Book
01/05/2017
Petty Cash A/c Dr.
To Cash A/c
1000
1000
Date
Particulars
Debit Amt
Credit Amt
L.F
JOURNAL
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Balance c/d
31/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
165
26/05/17
Computer Stationery
165
24
29/05/17
Bus Fare
24
991
237
279
85
390
1000
1000
9
Balance b/d
01/06/17
9
Cash received
991
01/06/17
Petty Cash Book
01/05/2017
Petty Cash A/c Dr.
To Cash A/c
1000
1000
31/05/2017
Postage and Telegram A/c Dr.
To Petty Cash A/c
237
991
Conveyance A/c Dr.
279
Refreshment A/c Dr.
85
Stationery A/c Dr.
390
Date
Particulars
Debit Amt
Credit Amt
L.F
JOURNAL
Date
Postage & Telegram
Particulars
Voucher No.
Cash Received
01/05/17
Postal stamps
105
05/05/17
Paper/Pencil
225
10/05/17
Balance c/d
31/05/17
Amout Received
1000
Amout Paid
Conveyance
Refreshment
Stationery
105
225
Speed Post
98
15/05/17
98
Taxi Fare
195
15/05/17
195
Refreshments
85
20/05/17
85
60
22/05/17
Auto Fare
60
34
24/05/17
Telegram
34
165
26/05/17
Computer Stationery
165
24
29/05/17
Bus Fare
24
991
237
279
85
390
1000
1000
9
Balance b/d
01/06/17
9
Cash received
991
01/06/17
Petty Cash Book
01/05/2017
Petty Cash A/c Dr.
To Cash A/c
1000
1000
31/05/2017
Postage and Telegram A/c Dr.
To Petty Cash A/c
237
991
Conveyance A/c Dr.
279
Refreshment A/c Dr.
85
Stationery A/c Dr.
390
01/06/2017
Petty Cash A/c Dr.
To Cash A/c
991
991
Date
Particulars
Debit Amt
Credit Amt
L.F
JOURNAL
MUJEEB RAHIMAN C
HSST COMMERCE
GHSS PATTIKKAD
MALAPPURAM DT
MUJEEB RAHIMAN C
HSST COMMERCE
GHSS PATTIKKAD
MALAPPURAM DT