Agenda
Virtual School Committee 5/5/20
How Tonight’s Meetings Work
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Norms for Virtual Meeting
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Meeting Agenda
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
NHS Students and Mentorship Program
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Action Items
ACTION ITEMS | | |||
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Vaping Cessation Program
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Instrumental Music Program Fes
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Bus, Athletics, Parking fees, BOKS, ASAP
With the recent announcement of school closure to the end of the school year, the Business Office is working with all programs with fee refunds to develop a process whereby either:
In those programs where individuals wrote checks, many of those checks have not been deposited. Those program coordinators will contact individuals to determine the appropriate method (mailing or shredding) to refund those fees.
In those programs where an online payment was made, we are working with the Town Comptroller’s Office, to process refunds. This process may take time due to the remote working environment currently in place to refund several hundred payments.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Preschool
Proposal: 50% tuition reduction for May and June
If already paid, we will issue a refund
If you want to donate
May 15th extend the payment deadline
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Bus Contracts Update
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Natick Education Foundation Responds
The NEF board has voted to move forward with the NEF Hardship Fund initiative (name to be finalized).
They are happy to provide the Natick community with the opportunity to help those in need from NPS.
Donation site:
http://www.natickeducationfoundation.org/donate
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
COVID CLOSURE FEDERAL UPDATES
Federal guidance from Devos around FAPE (Free and Appropriate Education) and Special Education.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
COVID CLOSURE STATE UPDATES
CARES funding is coming commensurate with Title I funding (may be in range of $300K for Natick, minus what we have to give the private schools, just like Title I)
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Personnel Status: Existing Staff
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
What’s New? Update on Remote Learning
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Pedagogy
Brick and Mortar Learning
Group and Conferencing Dependent/Moved away from wholly lecture style teaching
Remote Learning
Synchronous Learning
Asynchronous Learning
Small Group/Office Hour Learning
At the start of remote learning teachers had to experiment to create personalized teaching and systems and experiences will be stronger and more consistent as we move forward.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Pedagogy
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Discussions in Process with Unions Engagement Consistency
Based on Common Results from Staff, Student and Family feedback:
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Returning Student and Staff Belongings
Hoped For: Before Summer, return of student and staff belongings
Board of Health met with us to discuss options today and we will share with them with community soon.
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Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Summer School and Camps, Curriculum Transition Plans, Addressing Skill Needs
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Community Read: Redhawk Roots
Join us in healing our community and honoring our seniors with a unique graduation symbol/process.
Wishtree Community Read: Uplift the Community, Honor Class of 2020!
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Special Education Updates-Phase 1
Phase 1: Special Education Enrichment (March 9 to April 8)
Immediately upon closure our entire staff created a virtual learning environment that was inclusive of what the Department of Elementary and Secondary Education(DESE) now considers special education remote learning.
Special Education Teachers who teach content level courses, Co-Teach, or teach in sub-separate environments, immediately implemented special education virtual chats and activities aligned with our general education enrichment.
Special Education Service providers created a robust enrichment bank of specialized activities aligned to specific student needs. That enrichment bank has been modified to meet the needs of all students and can be found here: Special Education Enrichment Bank.
Teachers, case managers, and services providers communicated with families regarding classroom chat schedules, what to access in the enrichment bank, and held office hours with students and families.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Special Education Updates-Phase 2
Phase 2: Specialized Remote Learning (April 9 to Present Day)
After receiving guidance from DESE and the Federal Government regarding the provision of special education services during the closure, our staff went to work enhancing its current practice of enrichment into what we now call special education service remote learning.
Led by the special education coordinators at each school, staff created an entire new schedule to provide special education and related service pull-out services as a replacement to the enrichment bank.
Each parent of a student on an individualized education plan was provided with a special education remote service plan that addresses their child’s specific services during the closure. See our district wide message regarding these plans here. �
Although these plans do not replicate services in an IEP, case managers and providers went above and beyond to create plans that would provide the most comprehensive service packages aligned to IEP goals and services that we could manage during the closure.
Communication to families and logging of activities has become an integral component of this phase.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Special Education Update-Phase 3
Phase 3: Virtual IEP Process (April 27 through the End of the School Year)
Now that the Specialized Remote Learning is fully implemented and up and running, we are now moving into the 3rd phase of our special education remote planning, or what we are calling the Virtual IEP process.
Planning, coordination, agreement, and understanding is involved to ensure that we have a meaningful IEP process for all involved.
We all want to hold IEP meetings, but we are facing challenges that we have never seen before. Things like time, children at home, teaching in a virtual environment, staff availability….you name it, are all reasons that we might have chosen not to move forward with the IEP process.
DESE continues to encourage Virtual IEP meetings if we can manage to hold them during this time. Having said that, none of us want to lose sight of what the IEP is, a guide to the provision of service for our most fragile students.
After discussions with staff, Coordinators, and the Special Education Parent Advisory Council (SEPAC) we agreed that we would move forward, but needed to do so in a fashion that would work for everyone involved and to ensure that we could keep our primary focus on student instruction. With that said, parameters need to be considered prior to holding any meetings in this virtual environment
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Requested Parameters for IEP Meetings
If parents are not comfortable with these parameters, meetings do not need to be held until we return from closure. The current IEP that is in effect will remain in effect upon return. Remember this is a voluntary activity by the parent.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Requested Parameters for IEP Meetings
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Timeframes and Types of Meetings to be scheduled
Part 1: April 27-May 22
Annual Reviews
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Timeframes and Types of Meetings to be scheduled
Part 1: April 27-May 22
Transition Discussions
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Timeframes and Types of Meetings to be scheduled
Part 2: May 25-End of School Year
May 25 through the End of the School Year
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Timeframes and Types of Meetings to be scheduled
Part 2: May 25-End of School Year
4/22/20: Special Education in a Remote Learning Environment for Parents Phase 3: Virtual IEP
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Covid Crisis Financial Planning
a guide to decision-making during COVID closure and recovery financial planning
created by The Natick School Committee and Superintendent of Schools/Leadership Team
Financial Overview - BOS meeting (May 4th)
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Core Values and Process for Financial Decision-Making During Pandemic Emergency
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Town Playbook of the Past/Future?
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Town Principles and Assumptions
Human:
Retain workforce we’ll have to call back soon
Supporting current essential services: health, safety, learning
Financial:
Use savings from FY20 to shore up 21
Tap stabilization funds
Use capital reserves
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
The Need to Plan: Taking Control in Uncertain Times
Have to develop a budget whether we are doing a 1/12th budget or a budget for FY 21 that does not resign itself to that level of reduction.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Norms
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Town Capital Deferral/Redeploy?
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Use Town Building Project Contingencies
Fire Project?
KMS: healthy contingency but we are in final process of project, where PCOs typically get addressed. KMS at 50% completion as of 4/28/2020
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
NPS Tiered Decision-Making
Tier 1:
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Tiered Decision-Making
Tier 2: ADD application of NPS capital deferral savings to NPS operating budget (900K) - this cannot happen by action of NPS alone (again, these are just scenarios to explore)
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Options for School Committee Consideration
We cannot evaluate these options until we understand the use of town reserves and stabilization.
NOTE: Items are presented in no particular order !
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Unknowns
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Impact of
inadequately addressing student services
Compensatory services: State has not given us guidance on what compensatory services will look like for FY 21 due to closure in FY 20. However, they have indicated they will be required in some fashion.
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Facilities management Update/Planning
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
KMS Project Update
COVID Procedures Compliance
Abutter Information
Moving On...Ahead of Schedule
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Enrollment update
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org
Thank You For Your Partnership!
STAY CONNECTED WITH US:
13 East Central Street, Natick, MA 01760
Phone 508-647-6500| Fax 508-647-6506
Visit our site www.natickps.org or follow on social media or connect using Let’s Talk!
Natick Public Schools • 13 East Central Street, Natick, MA · 01760 • Visit us online: www.natickps.org