students who wish to register and charter a club, organization or publication must adhere to the following:
policies and procedures established by the offices of student activities and the college association.
cuny bylaws article xv(section 5.2) and article xvi.
clubs must open membership and meetings to all registered students.
In accordance with college association policy, the president, vice-president, treasurer and secretary must attend a CA workshop(scroll down to CA workshop), read the college association handbook, take the college association quiz and pass with a score of 200.
each recognized organization/publication is required to have :
1- a full executive board consisting of a president, vice-president, secretary and treasurer. (undergraduate officers must have earned a 2.0 gpa at hunter college and be registered for at least 6 credits. graduate officers must have earned at least a 3.0 gpa at hunter college and be registered for at least 3 credits. only currently registered undergraduate students may serve as officers in undergraduate clubs. only currently registered graduate students may serve as officers in graduate clubs. officers are expected to serve a full academic year{fall and spring})
2- at least 10 currently registered students as members. (including the executive board)
3- a constitution.
in order to provide students with a well-rounded co-curricular experience, clubs are required to host at least 4 events and/or trips during the academic year.
event/trip paperwork must be submitted and approved by the office of student activities before the event/trip commences. a violation of this policy may result in sanctions and/or suspension.
on campus events are
any student club sponsored gathering(except meetings) occurring on any Hunter College campus.
meetings at which student activity fees(saf) are spent.
*student clubs must be registered and chartered to sponsor an event.
*the only exception is a one-time open house.
on campus events
examples:
on campus events
the following documents are required for all on-campus events.
on campus events-additional documentation
speaker/performer biography-required for all speakers/performers who are non-hunter. hunter students, staff, faculty and cuny students are not required to submit a bio.
film clip - required for all film screenings.
bios and film clips must be attached to the SEIF
on campus events-additional documentation
speakers and performers
on campus events-additional documentation
room reservation confirmation-required for all rooms.
The reservation confirmation must be attached to the SEIF.
visitor policies*
contractual agreement-required for contractors, vendors, etc.
a letter of agreement and 501c3-required for solicitation of funds.
*please check the newsletter for current visitor policies.
off campus events
any event sponsored by a recognized student group occurring off campus. the student group rents the entire space or part of the space.
off campus events
examples:
off campus events
the following documents are required for all off-campus events:
off campus trips
what is an off campus trip?
any student group-sponsored trip off campus. these guidelines apply to domestic travel only. hunter college prohibits student group-sponsored international travel.
examples:
off campus trips
day trips within the five boroughs
two weeks before your trip:
high risk and overnight trips within the five boroughs
ALL OVERNIGHT TRIPS WITH 5 OR MORE STUDENTS ARE REQUIRED TO HAVE A CHAPERONE (CUNY Faculty or Staff).
ALL STUDENTS ATTENDING OVERNIGHT TRIPS MUST BE SPARC CERTIFIED.
four weeks before your overnight trip:
Day and Overnight Trips Outside the Five Boroughs
ALL OVERNIGHT TRIPS WITH 5 OR MORE STUDENTS ARE REQUIRED TO HAVE A CHAPERONE .
ALL STUDENTS ATTENDING OVERNIGHT TRIPS MUST BE SPARC CERTIFIED.
Three weeks before your day trip: Four weeks before your overnight trip:
club membership and student behavior
student club members and officers are expected to be complicit with university, college and club policies. please communicate policies to club members and encourage them to report any violations of policies, harassment, violence, threats, etc. any instances where club members have violated policies, harassed others and/or have become a threat to students or themselves must be reported. clubs may not suspend or terminate membership without administrative due process. please follow up with the office of student activities at 212-772-4908 or twooten@hunter.cuny.edu once you have filed a report.
on every cuny campus there is a designated title ix coordinator who is trained in investigating any complaints involving sexual misconduct. at hunter college the title ix coordinator is john rose (john.rose@hunter.cuny.edu) and he has designated other staff to make up the title ix team. the title ix team are the individuals on campus that investigate any reports of sexual misconduct including sexual harassment, gender-based harassment, sexual assault, stalking, voyeurism, domestic violence and intimate partner violence. the title ix email is: titleix@hunter.cuny.edu you may also use the complaint form to submit reports of sexual misconduct on or off campus.
enough is enough: combating sexual misconduct
cuny is committed to maintaining a safe environment at all times and is a strong supporter of new york state’s policies and laws against sexual assault on college campuses. the cuny site provides links to the university’s policies, support programs and resources so that everyone in the cuny community is well informed and can identify and prevent sexual assaults and other unwelcome sexual behavior.
sexual harassment & sexual assault education
all student leaders and all students attending overnight trips in groups on a school sanctioned trips are required to take sparc.
sexual harassment & sexual assault education
the city university of new york’s (“cuny’s”) drug/alcohol use amnesty policy has two principal purposes. first, it is intended to encourage students to seek medical assistance related to drug and/or alcohol use without fear of being disciplined for such use. because the use of drugs or alcohol may be life-threatening, cuny wishes to reduce barriers to seeking and receiving medical help in those situations.
sexual harassment & sexual assault education
second, cuny wishes to encourage students under the influence of drugs and/or alcohol who may be the victims of, witnesses to, or otherwise become aware of violence (including but not limited to domestic violence, dating violence, stalking, or sexual assault) or sexual harassment or gender-based harassment to report that violence or harassment. toward that end, cuny’s policy is that students who seek medical assistance either for themselves or others and/or are reporting violence or harassment will not be subject to discipline under the circumstances described in the policy.
discrimination
it is against policy to deny any currently registered student membership into a student organization on the basis of a “protected” category as defined by the cuny policy of non-discrimination:
“it is the policy of the city university of new york and the constituent colleges and units of the university to recruit, employ, retain, promote, and provide benefits to employees and to admit and provide services for students without regard to race, color, national or ethnic origin, religion, age, sex, sexual orientation, gender identity, marital status, disability, genetic predisposition or carrier status, alienage, citizenship, military or veteran status, or status as victim of domestic violence.”
hazing:
hazing:
Our Commitment�We seek to eliminate hazing by:
How to Report Hazing�If you witness or experience hazing, it is important to speak up. Multiple reporting options are available:
Retaliation against individuals who report hazing is strictly prohibited.
drug and alcohol policies
beer and wine
only student governments, earmarks, and graduate student clubs may serve beer and wine with a valid permit. undergraduate student clubs and organizations may not serve alcoholic beverages at any event, gathering, meeting, etc. student governments, earmarks and graduate student clubs may not co-sponsor an event to obtain a permit for a club not authorized to serve beer and wine. hard liquor is prohibited.
beer and wine may be served during an off-campus event at a venue with a valid liquor license or temporary beer and wine permit. undergraduate student clubs and organization may not serve alcoholic beverages at any event, gathering, meeting, etc.
promotion
governments, earmarks or graduate clubs may not promote the serving of beer or wine until the a permit has been issued by the new york state liquor authority. promotional materials may not explicitly state that beer and wine will be served.
club sanctions
SANCTIONS FOR RULE, POLICY AND GUIDELINE VIOLATIONS
Recognized student clubs, organizations and publications have a responsibility to obey rules, policies and laws set forth by your student government/media board and administration. Violation of rules, policies and laws put your organization/publication and students at risk.
Failure to follow approval procedures for events and trips may result in suspension of event hosting privileges or charter suspension.
Violations of College and University policies including sexual harassment, policy on alcohol and drug use, hazing, maintenance of public order, etc. may result in disciplinary action and club/organization/publication suspension.
As a club officer, it is your responsibility to communicate policies and procedures to other officers and club members.
student care team
212-396-6648
criminal activity
212-772-4444
discrimination
office of diversity and compliance
212-650-3262
john.rose@hunter.cuny.edu
emergencies
212-772-4444
important contacts
212.772.4931
personalcounseling@hunter.cuny.edu
sexual misconduct,assault and/or violence
john rose john.rose@hunter.cuny.edu
eija ayravainen eija.ayravainen@hunter.cuny.edu
joseph foelsch jf1128@hunter.cuny.ed
student activities policies may be modified to comply with cuny and hunter protocol. please refer to the newsletter for updates.
the quiz is based on the information covered in the orientation. you may take the quiz as many times as necessary but you must pass with a score of 100. please click the link below to begin the quiz.
remember, it is your responsibility to ensure that you learn and implement policies, procedures and guidelines regarding club operations. please use this orientation as a reference guide.